VA Connecticut Healthcare System
Commercial Ice Machine Preventative Maintenance and Cleaning
Page 2 of 2
Combined Synopsis Solicitation West Haven VAMC Commercial Ice Machine Preventative Maintenance and Cleaning
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 36C24126Q0572 and the solicitation is issued as a request for quotation (RFQ).
(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.
(iv) This requirement is being issued as a SDVOSB set-aside. The associated NAICS 333310 and small business size standard is 1,000 employees.
(v) The Government intends to award a firm-fixed price award for Commercial Ice Machine Preventative Maintenance and Cleaning at the West Haven VAMC. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission.
(vi) The Contractor shall provide all resources necessary to provide Commercial Ice Machine Preventative Maintenance and Cleaning IAW the attached (Performance Work Statement). Please see the attached PWS for full requirement details.
(vii) The Place of Performance is West Haven as described per the (Performance Work Statement).
(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.204-7 System for Award Management (OCT 2018); 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016); 52.217-5 Evaluation of Options (JUL 1990); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.
Site Visit: N/A
Submission of Quotes:
(1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered.
(2) Offerors shall submit their quotes electronically via email to sheena.carlyle@va.gov.
(3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is June 11 2026 by 12:00 PM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers.
(4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer.
Evaluation Process:
Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.
Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15.
The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:Â
Price (Follow these instructions):
Offeror shall complete Attachment 1 - Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.Â
Past Performance:
Offeror shall utilize Attachment 2 Past Performance Worksheet to provide at least one (1) but no more than (3) references of work, similar in scope and size with the requirement detailed in the (Performance Work Statement). References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.
Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the (Performance Work Statement) in a timely efficient manner.Â
Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the (Performance Work Statement).
Contractor shall demonstrate that their technicians meet the qualification standards stated in the (Performance Work Statement).
If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort.
SAM: Interested parties shall be registered in System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM in sufficient time to meet the VA s requirement will be ineligible to receive a government contract. This determination will be at the discretion of the Contracting Officer.
VISTA: The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can request a Form 10091 at any time.
(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.
(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (OCT 2018), applies to this acquisition in addition to the following addenda s to the clause: 52.204-16 Commercial and Government Entity Code Maintenance (JUL 2016); 52.219-6 Notice of Total Small Business Set-Aside; 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013); 852.203-70 Commercial Advertising (MAY 2008); 852.232-72 Electronic Submission of Payment Requests (NOV 2018)
Subcontracting Commitments - Monitoring and Compliance
This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.
(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.232-33, 52.222-41, 52.222-43 (Wage Determination Applicable ( New Haven 2015-4127 Rev 34 posted on beta.sam.gov)
(xiii) All contract requirement(s) and/or terms and conditions are stated above.
(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.
(xv) RFQ responses are due June 16 2026 by 10:00 AM EST. RFQ responses must be submitted via email to: sheena.carlyle@va.gov. Hand deliveries shall not be accepted.
(xvi) The POC of this solicitation is sheena.carlyle@va.gov)
ATTACHMENT 1
PRICE SCHEDULE
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
Base
Ice Machine Maintenance
1.00
YR
__________________
__________________
GRAND TOTAL
__________________
ATTACHMENT 2
PAST PERFORMANCE WORKSHEET
1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization:
2. Contracting Activity Address:
3. Contract Number:
4. Date of Contract Award:
5. Beginning Date of Contract:
6. Completion Date of Contract:
7. Contract Value:
8. Type of Contract:
9a. Technical Point of Contact:
9b. Contracting Point of Contact:
Name:
Name:
Title:
Title:
Address:
Address:
Telephone:
Telephone:
Email:
Email:
10. Place of Performance:
11. Description of Work (Use a continuation sheet if necessary):
12. List any commendations or awards received:
13. List of Major Subcontractors:
ATTACHMENT 3
STATEMENT OF WORK
COMMERCIAL ICE MACHINE PREVENTATIVE MAINTENANCE
AND CLEANING
VA CONNECTICUT HEALTHCARE SYSTEM (VACHS)
VA MEDICAL CENTER WEST HAVEN
950 CAMPBELL AVENUE
WEST HAVEN, CT 06516
BACKGROUND
VA Connecticut Healthcare System requires quarterly preventative maintenance and cleaning services, bi-annual filter changes, and unscheduled cleaning to an inventory of commercial ice machines located on the West Haven Campus.
JUSTIFICATION
Regular cleaning and disinfecting of commercial ice machines is required to support safety and hygiene in patient care areas. Veterans Health Administration (VHA) seeks to continue to improve the operational capabilities by establishing services that result in fewer operational problems, improved communications and increased efficiency within the facility and to improve the quality of services to veterans.
PLACE OF PERFORMANCE
The place of performance for this contract is VA Connecticut Healthcare System, West Haven VA Medical Center located at 950 Campbell Avenue, West Haven, CT 06516.
PERIOD OF PERFORMANCE
Base contract period shall be 07/01/2026 06/30/2027. The contract will also contain the provision for (4) annual option years:
Option Year 1: 07/01/2027 06/30/2028
Option Year 2: 07/01/2028 06/30/2029
Option Year 3: 07/01/2029 06/30/2030
Option Year 4: 07/01/2030 06/30/2031
QUALIFICATIONS
To be considered eligible for consideration, potential bidders shall be trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment that he/she is being asked to provide services for.
Bidders shall provide upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. The Contracting Officer and/or Contracting Officer s Representative (COR) specifically reserve the right to reject any of the Service Provider s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided.
Subcontracting of any ensuing award of this solicitation shall not be allowed without written permission of the Contracting Officer. Service response on calls from unauthorized personnel could result in non-payment.
SCOPE OF WORK
Contractor shall perform the following quarterly preventative maintenance on each of the twenty-five (25) ice machines in accordance with the original equipment manufacturer (OEM) requirements to include but not limited to the specifications listed below. Contractor shall provide a one (1) week notice prior to the scheduled quarterly cleaning and disinfecting and bi-annual filter changes. Contractor shall schedule all work with the VA COR. Service provider shall provide all necessary labor, supervision, equipment, parts, materials, disposal, and travel to perform the maintenance.
Preventative Maintenance shall be completed during regular business hours Monday through Friday, 7:00 a.m. 5:00 p.m. or as coordinated with the VA COR.
Objectives:
Quarterly Preventative Maintenance and Cleaning:
Machines with removable ice contact surfaces:
Discard all ice currently present in the machine.
Removal of ice-contact parts from the machine.
Wash all parts in hot nickel safe cleaner & water. Use a soft brush to remove rust and dirt from metal parts. Nylon and rubber parts including gaskets and O-rings should be washed using a cloth. Rinse parts thoroughly in clean water.
Place parts in an ice machine sanitizing solution for 30 seconds. Remove after 30 seconds, let parts air-dry.
Thoroughly wash hands before handling all sanitized parts.
Reassemble the machine. Wipe all exposed surfaces with a fresh chlorine solution, let air dry.
Restart the machine; discard the first batch of ice produced.
Machines with non-removable ice contact surfaces: Machines with non-removable ice contact surfaces that are National Sanitation Foundation (NSF) and American National Standards Institute (ANSI) Standard 12 Listed, are designed to have sanitizing solutions circulate through the machines. The manufacturer may state that chlorine solutions not be used during the clean in place procedures if chlorine solution is not allowable per the OEM specifications, then:
Remove any residual ice from the ice reservoir or shoots. Turn off the machine to allow any other ice in the machine to melt.
Turn the water supply and electricity on. Drain sufficient water through the machine to flush any residual water and dirt from the machine.
Run the machine through 2-3 freezing cycles. Discard the ice made from the freezing cycles.
Turn the water supply off.
Drain the water and the ice inside the system.
Circulate a warm water cleaning solution through the machine for a minimum of two minutes and drain the system.
Circulate clean potable water for two minutes and drain the system.
Wash, rinse, and sanitize any storage bins.
Return the drain valves to their normal position and start the machine.
Restart the machine; discard the first batch of ice.
Bi-Annual Filter Supply and Changes:
Remove existing filter and discard.
Replace with new filter per manufacturer instructions. Filters shall be 3M Aqua-Pure in-line filtration system AP717 with triple-action filter to reduce chlorine taste and odor, sediment, and scale. Fittings shall be included for easy installation.
Unscheduled/Emergency Service Calls Requirements:
Unscheduled Maintenance and Cleaning shall be performed at the direction of the VA Contracting Officer. The vendor and the VA Contracting Officer will agree on the Scope of Work, labor hours, and parts cost prior to the commencement of work.
Emergency service is available on a 24 hour per day basis and will be invoiced at the prevailing straight time or overtime contract customer rate.
Vendor shall submit the following associated with unscheduled cleaning.
Labor Hours: Minimum 4 Hours
West Haven Ice Machine Inventory
Location
Bldg/Room
Appliance
Mfr
Model
Filter
EE
Dietetics
B1; G127A
Ice Machine
Follett-Auto
AP717 Aqua-Pure
None
Dietetics
B1; G291
Ice Machine
Hashizaki
B-250PF
AP200 Aqua-Pure
104282
Cat Scan
B1; G186
Ice Machine
Scottsman
MDT5N25A-1H
AP717 Aqua-Pure
None
APU
B1; 3165
Ice Machine
Scottsman
MDT5N25A-1H
AP717 Aqua-Pure
148904
SICU
B1; 3E
Ice Machine
Scottsman
MDT5N25A-1H
AP717 Aqua-Pure
148902
PACU
B1; 3N
Ice Machine
Scottsman
MDT5N25A-1H
3MFF101
148901
INPATIENT
B1; 4E
Ice Machine
Scottsman
MDT5N25A-1H
AP717
Aqua-Pure
64383
INPATIENT
B1; 4W
Ice Machine
Scottsman
MDT5N25A-1H
AP717
Aqua-Pure
64393
MICU
B1; 5E 5108
Ice Machine
Scottsman
MDT5N25A-1H
AP717
Aqua-Pure
148898
FLEX
B1; 5S 5162
Ice Machine
Scottsman
MDT5N25A-1H
AP717
Aqua-Pure
None
STEP DOWN
B1; 5W
Ice Machine
Follett-Auto
7UC100A
AP717
Aqua-Pure
None
5th Floor
5177
Ice Machine
Follett-Auto
7UC100A
AP717 Aqua-Pure
25635
INPATIENT
B1; 6E
Ice Machine
Scottsman
7UC100A
AP717
Aqua-Pure
64387
MH
B1; 8E
Ice Machine
Scottsman
7uC100A
AP717
Aqua-Pure
148900
DIALYSIS
B2; GE
Ice Machine
Follett-Auto
7UC100A
AP717
Aqua-Pure
64403
PSYCH ER
B2; 1E
Ice Machine
Follett-Auto
12c1425A
AP717
Aqua-Pure Housing AP101T
105561
MER
B2; 1S
Ice Machine
Scottsman
12c1425A
AP717
Aqua-Pure
152877
CLC
B2; 3W
Ice Machine
Scottsman
7UC100A
AP717
Aqua-Pure
None
Location
Bldg/Room
Appliance
Mfr
Model
Filter
EE
COUMADIN CLINIC
B2; 4104
Ice Machine
Scottsman
12c1425A
AP717
Aqua-Pure
148899
CANCER CENTER
B2; 5127
Ice Machine
Scottsman
12c1425A
AP717
Aqua-Pure
148903
BLIND REHAB
B2; 6204
Ice Machine
Scottsman
HID312A-1A
AP717 Aqua-Pure
137296
TRAILER
B12A
Ice Machine
Scottsman
12c1425A
AP717
Aqua-Pure
64401
FISHER HOUSE
Kitchen
Ice Machine
Follett-Auto
12c1425A
55DZ37
122043
HVAC SHOP
B21
Ice Machine
Scottsman
12c1425A
AP717
Aqua-Pure
None
GROUNDS SHOP
B22
Ice Machine
Scottsman
12c1425A
AP717
Aqua-Pure
54763
PAINT SHOP
B22
Ice Machine
Scottsman
MDT5N25A-1H
AP717
Aqua-Pure
None
SUBMITTALS/DELIVERABLES
Service Provider shall provide all materials, cleaning solution, parts and labor according to individual manufacturers specifications and should be functionally tested and calibrated to align within the required specifications.
Service provider shall provide a visual inspection sticker to be placed on each unit with the Service Provider s name, Inspector s initials, and the date that the machine was cleaned and inspected and note filter changes with Service Provider s name, Inspector s initials, and the date of the filter change.
Service provider shall provide a written report indicating the condition of each machine. The report shall include as-found condition and as-left condition, with accompanying photographs for each machine. Photographs may be submitted on a compact disk or via Procore or equivalent VA approved cloud based application. USB devices are not supported by the VA.
Service provider shall submit two (2) hard copies and electronic copy of all maintenance and inspection within three (3) business days.
Service provider shall be responsible for the proper removal and disposal of cleaning solutions, cleaning supplies, and other materials off site. Submit any waste manifest documents as applicable.
Any changes to the inventory shall be communicated by the VA COR to the VA Contracting Officer. Additional ice machines may be added during the term of the contract. The VA Contracting Officer will notify the Service Provider of inventory modifications.
If for any reason any deliverable cannot be provided within the scheduled time frame, the Service Provider shall provide a firm commitment, a date when the work will be completed, to the VA Contracting Officer.
SPECIAL INSTRUCTIONS
All Service Provider personnel, sub-contractors and representatives visiting VA sites will be required to sign in upon arrival at Building 15 and/or retain a temporary VA badge. Each visiting individual be required to enter their name, their company s name, VA project title, reason for visit, and the times of arrival and departure. Arrangements for after normal hour working site visits must be made in advance and during normal working hours.
General: The Contracting Officer reserves the right to terminate any services, without payment for services completed, if such services are not needed or are not being adequately completed.
The Service Provider shall provide VA with a copy of all inspection reports for inspections conducted by local, regional, and state code authorities from the start of construction through issuance of the certificate of occupancy or completion.
Per VA Directive 1805, smoking vaping, and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Service providers and their employees.
No photography of VA premises is allowed without written permission of the contracting officer. Patients and staff are not to be photographed at any time.
Parking for Service provider and its employees shall be in designated areas only. Service provider to coordinate with COR.
The Service provider shall confine all operations (including storage of materials) on government premises to areas authorized or approved by the VA Contracting Officer. The Service provider shall hold and save the government, its officers, and agents, free and harmless from liability of any nature occasioned by the Service provider s performance. Working space and space available for storing materials shall be as determined by the COR. Workers are subject to the rules of the Medical Center applicable to their conduct. Execute work in such a manner as to reduce impacts with work being done by others.
Billing: Provide COR with a report or statement of work completed and include statements with request for payment. Statement should include service completed and the date each service item was completed. Labor charges shall be billed hourly, and any unused labor totals will be credited back to the VA Medical Center on the next billing cycle, upon receipt of the service report.
Safety Codes / Certification / Licensing:
Environmental abatement work, if necessary, is to be performed by Service Provider under supervision and monitoring for the VA by a Certified Industrial Hygienist.
The Service Provider shall comply with all codes as described above, as well as codes customarily applied in VA construction jobs such as NFPA fire code, OSHA, VA Design Guides, etc. Labs used by the Service Provider shall be licensed as required by any applicable governing agencies, and their certifications and licenses shall be included in the reports.
Travel:
Service Provider and/or subcontractors will travel from their place of business to the West Haven and Newington VA Medical Center of the VA Connecticut Healthcare System.
NARA Records Management Requirements
The following standard items relate to records generated in executing this contract:
Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31, and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.
Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.
Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.
Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.
The Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.
The Government Agency owns the rights to all data/records produced as part of this contract.
The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.
The Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].
No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.
The Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.
APPENDIX A
INFECTION PREVENTION MEASURES
A. Implement the requirements of VA Medical Center s Infection Control Risk Assessment (ICRA) team. ICRA Group may monitor dust, in the vicinity of the construction work, and require the Contractor to take corrective action immediately if the safe levels are exceeded.
B. Establish and maintain a dust control program as part of the contractor s infection preventive measures in accordance with the guidelines provided by ICRA Group as specified here. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to Project Manager and Facility ICRA team for review for compliance with contract requirements in accordance with Section 01340, SAMPLES AND SHOP DRAWINGS.
1. All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center.
C. Medical Center Infection Control personnel shall monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition:
1. The Project Manager and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity.
Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.
2. In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source.
D. In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold.
1. Dampen debris to keep down dust and provide temporary construction partitions in existing structures where directed by Resident Engineer. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction.
2. Analyze each site during design to determine the effects of blocking HVAC ducts and their impact on existing air handling systems that must remain operational before initiating a dust control program. The method of capping ducts shall be dust tight and withstand airflow.
3. Construct anteroom to maintain negative airflow from clean area through anteroom and into work area where required.
4. High risk patient care areas may require additional measures like air locks, special signage, smoke and negative pressure alarms.
5. Identify these areas clearly on the drawings and work with Medical Center personnel to achieve desired level of isolation suited to the scope of risk involved.
6. Do not perform dust- producing tasks within occupied areas without the approval of the Project Manager. For construction in any areas that will remain jointly occupied by the medical Center and Contractor s workers, the Contractor shall:
a. Provide dust proof fire-rated temporary drywall construction barriers to completely separate construction from the operational areas of the hospital in order to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all
times. A fire retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the Resident Engineer and Medical Center.
b. HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents, or building openings. Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or
other pre-filter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center.
c. Adhesive Walk-off/Carpet Walk-off Mats, minimum 24 x 36 , shall be used at all Interior transitions from the construction area to occupied medical center area.
These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times.
d. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration.
Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.
e. The contractor shall not haul debris through patient-care areas without prior approval of the Resident Engineer and the Medical Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust
and moisture by vacuuming and wipe down.
f. Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended.
g. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.
h. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal.
E. Final Cleanup:
1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.
2. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.
1. All new air ducts shall be cleaned prior to final inspection. SPEC WRITER NOTE: On small projects developed at Medical Center, Engineering Officer may tag items to be removed and stored, instead of noting such items on drawings or in specifications.
END OF APPENDIX
