Facility Investment for HVAC Maintenance and Repair Services at Naval Submarine Base New London in Groton, Connecticut

This is not a request for either a quote or proposal, or an invitation for bid. The intent of this pre-solicitation synopsis is to notify potentials of a Facility Support, Firm Fixed Price (FFP)/Indefinite Delivery/Indefinite Quantity (IDIQ), Performance-Based contract with recurring and non-recurring services to perform Heating, Ventilation, and Air Conditioning (HVAC) Maintenance at Naval Submarine Base New London in Groton, Connecticut.

General Work Requirements: Annex 15020000 – Facility Investment

The contractor shall provide all maintenance, repair, alteration, demolition and minor to perform:

The intent of Annex 15020000 Facility Investment is to specify the requirements related to HVAC services to include: service orders, preventative maintenance, and inspections on boilers, unfired pressure vessels, condensers, HVAC systems, and compressed air systems in support of HVAC maintenance support as described in the Performance Work Statement (PWS).

Source Selection procedures will be used to select the proposal that provides the best value to the Government. Offerors will be evaluated using the Tradeoff analysis in accordance with FAR Part 15 – Source Selection Process. 

The solicitation and resulting contract award will be a performance-based service acquisition made to the responsible offeror whose proposal, conforming to the Request for Proposals (RFP), will be advantageous to the Government price and other evaluation factors considered. The Offeror’s proposal shall contain a response to each of the evaluation factors and shall be in the form prescribed by the solicitation. The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 – Technical/Management Approach

Factor 2 – Corporate Experience

Factor 3 – Safety

Factor 4 – Past Performance

NOTE: The relative order of importance of the non-cost/price evaluation factors is; the technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price.

For Factor 2 Corporate Experience and Factor 4 Past Performance: The offeror shall submit projects that are similar in size, scope and complexity to the solicitation.  

Size: A contract with a yearly value of at least $1,500,000.00 for recurring services.

Scope:  Offeror must have provided all labor, supervision, tools, material, and equipment required to perform HVAC Maintenance and Repair services as described in the Performance Work Statement (PWS).

Complexity:  Offeror must have been responsible for responding simultaneously to requirements for several customers or installations. 

Offers shall be submitted for the performance of work for a period of one (1) year. However, the

initial term of the contract may be for a period of less than one (1) year. This contract will include a 60-day Phase-In period. The Government has the option to extend the term of the contract services for additional twelve-month periods. The contract will be for a base period with four (4) twelve-month option periods, cumulatively, not exceeding 60 months.

The proposed procurement will be issued as a NAVFAC Mid-Atlantic Contract with online ordering capability using FedMall for the Non-Recurring Exhibit Line Item Numbers (ELINs). Acceptance of Government Purchase Credit Cards is required along with the purchase of FedMall Encrypted software.  The North American Classification System (NAICS) for this procurement is 238220; the size standard is $19 million.

The proposed procurement listed herein is a Competitive Small Business Set-Aside procurement. The RFP will be made available in electronic format only (Adobe Acrobat (.pdf)) and will be posted on the SAM.gov website around 24 June 2026. The estimated proposal due date shall be at least 30 days after the RFP is posted. (Contractors - Technical inquiries must be submitted in writing to Sarah Bradshaw, (sarah.m.bradshaw2.civ@us.navy.mil) 10 days prior to the RFP due date. 

The SAM site address is https://sam.gov . Notifications of any updates or amendments to the solicitation will be posted on the website only. Contractors are encouraged to register on the SAM website. Only registered contractors will be notified by e-mail when amendments to the solicitation are issued. IT IS THE SOLE RESPONISBILITY OF THE OFFEROR TO CONTINUALLY VIEW THE WEBSITE FOR CHANGES.                                   

All prospective contractors are required to register in the System for Award Management (SAM) database. Failure to have an active registration in the SAM database at time of proposal submission will make an offeror ineligible for award. SAM registration shall be maintained until time of award, during performance and through final payment. Offerors and contractors may obtain information on registration and annual confirmation requirements via the Internet at https://sam.gov/.

This contract will replace the contract for similar services. The current contract is N4008521D0002, HVAC at Naval Submarine Base New London in Groton, Connecticut.

The current contract expires 31 October 2026.