ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19||||||||||||||||||||
HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (DEC 2014)|1|MIL-I-45208/ISO 9001|
INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2|||
INSPECTION AND ACCEPTANCE - SHORT VERSION|8|X||X||||||
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|INVOICE AND RECEIVING REPORT (COMBO)||TBD|SPRMM1|TBD|TBD|TBD|TBD|||TBD|||||TBD|
MANDATORY USE OF WORKFLOW PRO (WFP) MOD ASSIST MODULE|1||
NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEV 2026-O0037)(FEB 2026)|1||
SECURITY PROHIBITIONS AND EXCLUSIONS (CLASS DEVIATION 2026-O0025)(FEB 2026)|7||||||||
ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEVIATION 2026-O0043)(FEB 2026))|13|X|X|X|||X||||||||
NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||X|
The purpose of this amendment is to update the TDP and extend the date for quotes.
All other terms and conditions remain the same.
The purpose of this amendment is to extend the date for quotes to 15 JUL 2026.
1. All contractual documents (i.e. contracts, purchase orders, task orders,
Delivery orders, and modifications) related to the instant procurement are
considered to be "issued" by the government when copies are either deposited
in the mail, transmitted by facsimile, or sent by other electronic commerce
methods, such as email. The government's acceptance of the contractor's
proposal constitutes bilateral agreement to "issue" contractual documents as
detailed herein.
2. Drawings or technical data are available for this item.
3. Delivery days_________aro.
4. Offer valid for _____ days.
5. When submitting quotes via Electronic Data Interchange (EDI), make sure
you specify any exceptions (i.e. Mil specs/standards, packaging, Inspection
& Acceptance (I&A), packaging houses etc) or follow up with a hardcopy of
the exceptions. If nothing is indicated or received, award will be based
upon solicitation requirements. Changes or requests for changes after
award will have consideration costs deducted on modifications.
6. If you are not the manufacturer of the material you are offering, you MUST
state who the Original Equipment Manufacturer (OEM) is �Commercial and
Government Entity Code (CAGE) code� and the part number you are offering.
7. Please provide an email address for follow up communications.
____________________________________________________________
8. It is recommended that vendors provide contact information to NAVSUP Weapon
System Support (WSS) Mechanicsburg in order to receive automated notifications
from Navy Electronic Commerce Online (NECO) when contracts/modifications
are issued by Defense Logistics Agency (DLA) Weapons Support Mechanicsburg
and posted on Procurement Integrated Enterprise Environment(PIEE)
Electronic Data Access (EDA). To receive these notifications, contact:
NAVSUPWSS code 025, procurement systems design and contract support division
Via email at NAVSUPWSSITIMPHelpdesk@navy.mil. Please include the following
information with your request: CAGE code, company name, address and
Point-of-Contact (POC) with phone number and email address.
9. Contractors can view their orders, contracts and modifications at the
EDA web tool. This web tool is located at the PIEE website. It is
recommended that the contractor register for EDA athttps://piee.eb.mil/.
Click on new user and registration.
Any order resulting from this Request for Quotation will require electronic
submittal of Invoice and Receiving Report (COMBO) through PIEE WAWF.
10. The following DLA Procurement Notes are applicable to this requirement:
E06 Inspection and Acceptance at Source (JUN 2018)
11. INSPECTION OF MATERIAL WILL BE AT (CAGE & ADDRESS):
______________________________________________________________
INSPECTION OF PACKAGING AND FINAL ACCEPTANCE OF MATERIAL WILL BE AT (CAGE &
ADDRESS):
______________________________________________________________
12. UCF SECTION F PRODUCTION FACILITY CHANGES
(a) The performance of any of the work contracted for in any place other than
that named in the contract is prohibited unless specifically approved by the
Contracting Officer. Written requests for a change in production facilities
must be submitted in writing to the Contracting Officer. Changes in production
facilities may be approved, provided:
(1) Performance by small business or in labor surplus areas as required by
the contract will not be changed;
(2) The change will not cause a delay in delivery or necessitate a change in
the purchase description;
(3) The free on board (f.o.b.) point is not changed; and
(4) Each request is supported by a price reduction of $250.00 to cover the
Government's administrative costs to process the change.
(b) The Government reserves the right to deny approval even if these four
elements are met.
Award evaluations will be made using the Lowest Price Technically Acceptable (LPTA) criteria per DFARS 215.101-2-70(a)(1)(i).
This procurement requires Higher Level Inspection.
Drawings for this solicitation will be accessed via the website, www.SAM.gov.Click the Search button and type the solicitation number in the box and hitenter. Links to the solicitation should follow on the right. Click the BLUELINKwith the name of the item that is
identified as the "Updated Solicitation". Click to the left on "Attachments/Links" which will take you to the link to request access to the drawings. Drawing access request should be submitted by the Data Custodian listed on your approved DD2345.Only the Data C
Custodian will be granted access to the controlled drawings. If there are problems accessing the drawings, please contact the buyer POClisted on this solicitation.
\
1. SCOPE
1.1 This contract/purchase order contains the requirements for manufacture and the contract quality requirements for the ACTUATOR,MECHANICAL .
2. APPLICABLE DOCUMENTS
2.1 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions.
2.1.1 "Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order.
DRAWING DATA=6397408 |53711| C| |A|0001 | B|49998|9999999
3. REQUIREMENTS
3.1 Manufacture and Design - The ACTUATOR,MECHANICAL furnished under this contract/purchase order shall meet the requirements as specified on ;Drawing number Naval Sea command 803-6397408; .
3.2 Mercury Free - The material supplied under this contract/purchase order is intended for use on submarines/surface ships and therefore shall contain no metallic mercury and shall be free from mercury contamination. Mercury contamination of the material
will be cause for rejection.
If the inclusion of metallic mercury is required as a functional part of the material furnished under this contract, the Contractor shall obtain written approval from the Procurement Contracting Officer before proceeding with manufacture. The
contractor's request shall explain in detail the requirements for mercury, identify specifically the parts to contain mercury, and explain the method of protection against mercury escape. Such a request will be forwarded directly to the Procurement Contracting
Officer with a copy to the applicable Government Inspector. Upon approval by the Contracting Officer, the vendor will provide a "Warning Plate" stating that metallic mercury is a functional part of the item and will include name and location of that part.
The use of mercury, mercury compounds, or mercury-bearing instruments and/or equipment in a manner which might cause contamination in the manufacture, assembly, or test of material on this contract is prohibited. The most probable causes of
contamination are direct-connected manometers, mercury vacuum pumps, mercury seals, or the handling of mercury in the immediate vicinity. Mercury switches, mercury in glass thermometers, standard cells and other items containing mercury may be used if they are
located so as not to constitute a contamination hazard.
If external contamination by metallic mercury occurs or is suspected, the following test may be used to determine whether contamination by metallic mercury exists or whether corrective cleaning measures have been effective. Enclose the equipment in a
polyethylene bag or close-fitting airtight container for eight hours at room temperature (70 degrees F minimum).Sample the trapped air and if mercury vapor concentration is 0.01 mg/cu meter or more, the material is mercury contaminated insofar as the
requirements of this contract are concerned.
These requirements shall be included in any subcontract or purchase order hereunder and the Contractor shall insure SubContractor compliance with these requirements.
Technical questions pertaining to these requirements shall be referred to the Procurement Contracting Officer via the cognizant Administrative Contracting Officer. For background, the following information is provided:
Mercury is corrosive to gold, silver, nickel, stainless steels, aluminum and copper alloys. Stainless steels, nickel, and copper alloys are widely used in reactor plants and other submarine/surface ship systems. Accidental trapping of mercury in a
component could cause serious damage to vital parts. Mercury is also toxic if inhaled, ingested, or absorbed through the skin. It is evident that grave consequences could result from small amounts of mercury vapor present in an unreplenished submarine/surface
ship atmosphere.
3.3 Configuration Control in accordance with MIL-STD-973 Short Form procedures - The requirements of MIL-STD-973 are hereby invoked in the contract/purchase order. The tailoring notes stated in the order cited in paragraph 6.2.1.3 are stated below:
A. Considered, tailoring implemented
B. Automated processing and submittal is not required.
Interactive access to digital data is not required.
C. Configuration audits are not required.
D. Contractor's configuration management plan is not requried.
E. Configuration terminology development documentation is required.
F. Only paragraphs 5.3.3.2, 5.3.6.4, 5.3.6.7, 5.3.6.7.3 are required.
G. FCD is not required.
H. ACD and PCD is not required.
I. Not Applicable (NA) to this contract/purchase order.
J. NA to this contract/purchase order.
K. NA to this contract/purchase order.
L. Paragraph 5.3.6 with the exception of paragraph 5.3.6.5 and
5.3.6.7.1 are required.
M. Paragraph 5.3.6.6 and 5.3.6.6.2 are required.
N. Paragraph 5.3.6.6.1 is not required unless specifically cited
elsewhere in Section "C" of this contract/purchase order.
O. The marking requirement is stated elsewhere in Section "C" of this
contract/purchase order.
P. Interface requirements are as specified on the drawings provided
with this contract/purchase order or the primary equipment
performance MIL-SPEC or STD cited in Section "C" of this
contract/purchase order.
Q. NA to this contract/purchase order.
R. All Class I changes to either a Government owned Configuration
Identification (CI) or baseline configuration shall be submitted to
the Procurement Contracting Officer for review and subsequent
approval - conditional approval or disapproval. NDI, COTS, and PDI
items previously accepted by the Government shall be submitted as
above. This process does not excuse the contractor from initially
offering to the Government an item which meets the minimum
technical and operational requirements set forth in this contract/
purchase order.
S. Preliminary Change Notices and Advance Change Study Notices are not
required.
T. NA to this contract/purchase order.
U. and V. Class II Engineering Change Proposal (ECP) may be carried
through provided the Government QAR reviews and concurs with the
classification review which resulted in the ECP being classified as
Class II.
W. Paragraph 5.4.3 is required.
X. Paragraph 5.4.4 is required.
Y. NORS are not required for this contract/purchase order.
Z. Short Form procedures are allowed.
AA. Paragraph 5.5.2 is not required for this contract/purchase order.
AB. Paragraph 5.5.7 is not required for this contract/purchase order.
AC. Paragraph 5.5.8 is not required for this contract/purchase order.
AD. Paragraph 5.6.2 is not required for this contract/purchase order.
AE. Paragarph 5.6.3 is not required for this contract/purchase order.
AF. Paragraph 5.4.2.2.3.2b is not required for this contract/purchase
order.
3.3.1 Configuration Control - When the Contractor has received authorization on a prior contract for the same NSN for the use of a drawing of a later revision status, that authorization is hereby extended to all succeeding contracts/purchase orders until
another drawing revision is approved. The Contractor will notify the PCO of this occurrence in each instance, in the response to the solicitation. Such notification shall be in writing setting forth the contract under which the prior authorization was granted,
the date of the granting of the authorization, and the name of the granting authority.
Contractors shall also refer technical inquiries (other than those covered by MIL-STD-973) on company letterhead signed by a responsible company official, with copies distributed as stated below.
The original and two copies of all Contractor generated correspondence regarding configuration shall be submitted to Contracting Officer, NAVICP-MECH, P.O. Box 2020, Mechanicsburg, PA 17055-0788.
Contractors are cautioned that implementing engineering changes, waivers, deviations or technical inquiries into the contract/purchase order without approval of the Contracting Officer will be at the sole risk of the Contractor.
3.4 Qualification Requirements - This item contains components that must be manufactured by a Government Qualified Products List (QPL) supplier.
3.5 Marking - This item shall be physically identified in accordance
with ;MIL-STD-130, REV N, 16 NOV 2012; .
3.6 Production Lot Approval (Contractor Testing) - Production Lot Test and approval is required.
4. QUALITY ASSURANCE
4.1 Responsibility for Inspection - Unless otherwise specified in the contract/purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract/purchase order,
the Contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the
specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.
4.2 Responsibility for Compliance - All items must meet all requirements of this contract/purchase order. The inspection set forth in this specification shall become a part of the Contractor's overall inspection system or quality program. The absence of any
inspection requirements shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract/purchase order. Sampling in quality conformance
does not authorize submission of known defective material, either indicated or actual, not does it commit the Government to acceptance of defective material.
4.3 Records - Records of all inspection work by the Contractor shall be kept complete and available to the Government during the performance of contract/purchase order and for a period of 365 calendar days after final delivery of supplies.
5. PACKAGING
5.1 Preservation, Packaging, Packing and Marking - Preservation, Packaging, Packing and Marking shall be in accordance with the Contract/Purchase Order Schedule and as specified below.
MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE
6. NOTES
6.1 Ordering Information for Document References - The Department of Defense Single Stock Point (DODSSP), Website http://www.dsp.dla.mil/, provides product information for the Department Of Defense Index Of Specifications and Standards (DODISS)
(i.e.Military/Federal Specifications and Standards), Data Item Descriptions (DIDs), and other DODSSP Products. Most Specifications can obtained directly from http://quicksearch.dla.mil/
A. Availability of Cancelled Documents - The DODSSP offers cancelled documentsthat are required by private industry in fulfillment of contractual obligationsin paper format. Documents can be requested by phoning the Subscription Services Desk.
B. Commercial Specifications, Standards, and Descriptions - These specifications, standards and descriptions are not available from Government sources. Theymay be obtained from the publishers of the applicable societies.
C. Ordnance Standards (OS), Weapons Specifications (WS), and NAVORD OSTD 600 Pages - These type publications may be obtained by submitting a request to:
Commander, Indian Head Division, Naval Surface Warfare Center
Code 8410P, 101 Strauss Avenue
Indian Head, MD 20640-5035
D. On post-award actions, requests for "Official Use Only" and "NOFORN" (Not Releasable To Foreign Nationals) documents must identify the Government ContractNumber, and must be submitted via the cognizant Defense Contract Management Command (DCMC) for
certification of need for the document. On pre-award actions such requests must be submitted to the PCO for certification of need for the document.
E. NOFORN Military Specifications and Standards (including Amendments, Change Notices and Supplements, but NOT interim Changes) to be ordered from:
Contracting Officer
NAVSUP-WSS
Code 87321
5450 Carlisle Pike
P.O. Box 2020
Mechanicsburg, Pa. 17055-0788
F. Nuclear Reactor Publications Assigned NAVSEA Documents and Identification Numbers (i.e. NAVSEA Welding Standard, NAVSEA 250-1500-1) are to be ordered enue:
Commanding Officer
NAVSUP-WSS
Code 009
5450 Carlisle Pike
P.O. Box 2020
Mechanicsburg, Pa. 17055-0788
G. Technical Manuals Assigned NAVSEA Identification Numbers (i.e. NAVSEA Welding And Brazing Procedure, NAVSEA S9074-AQ-GIB-010/248) are to be ordered from:
Commanding Officer
NAVSUP-WSS
Code 1 Support Branch
700 Robbins Avenue
Philadelphia, Pa. 19111-5094
H. Interim Changes and Classified Specifications must be obtained by submitting a request on DD Form 1425 to NAVSUP-WSS.
6.2 Notice To Distributors/Offerors - Consideration for award of contract shall be given only to authorized distributors of the original manufacturer's item represented in this solicitation. If you desire to be considered as a potential source for award of
this contract, proof of being an authorized distributor shall be provided on company letterhead signed by a responsible company official and sent with your offer to the Procurement Contracting Officer.
6.3 In accordance with OPNAVINST 5510.1 all documents and drawings provided by the U.S. Navy to perspective Contractors must include a "Distribution Statement" to inform the contractor of the limits of distribution, and the safeguarding of the information
contained on those documents and drawings.
There are 7 (seven) seperate distribution statement codes used for non-classified documents and drawings. The definition for each is as follows:
A... approved for public release; distribution is unlimited.
B... distribution authorized to US Governments agencies only.
C... distribution authorized to US Government agencies and their contractors.
D... distribution authorized to DoD and DoD contractors only.
E... distribution authorized to DoD Components only.
F... further distribution only as directed by Commander, Naval Sea
Systems Command, code 09T.
X... distribution is authorized to US Government agencies and private individuals or enterprises eligible to obtain export controlled technical
data in accordance with OPNAVINST 5510.161.
