Sources Sought Notice
This is not a request for formal proposals or quotes, it does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing.
The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified businesses interested and capable of providing the required services.
Documentation of technical expertise must be presented in sufficient detail for the government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.
Responses to this notice shall include the following:
(a) company name
(b) address
(c) point of contact
(d) phone and email
(e) UEI number
(f) Cage Code
(g) Type of small business, e.g., Services Disabled Veteran Owned Small Business, Veteran-Owned Small Business, 8(a), HUBZone, Women Owned Small Business, Small Disadvantaged Business, Small Business, or Large Business; and
(h) capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.
Please indicate whether you hold a GSA Federal-Supply-Schedule or Indefinite Delivery/Indefinitely Quantity (IDIQ) contract that covers this type of request. If so, please provide the Schedule contract number.
This Sources Sought is for the Harry S Truman VAMC who has a requirement for Ice Makers & Medical Grade Refrigerator /Freezers. This includes delivery, labor and installation to be completed by the vendor on-site.
BRAND NAME OR EQUAL for all line-items listed below.
Brand-Name Product Information:
Manufacturer: Follett
Item #
Description/ Part Number
Qty
25CI414A-L
Ice Machine, Dispenser, Nugget, Countertop
1
FFZR25-LB-RSD
Freezer, Laboratory, 1 Door
1
FZR4P-0L-00-00
Freezer, Laboratory, 1 Door
1
REFFZR21-GS
Refrigerator/Freezer, Biological, Upright, 18 Cu Ft
1
REF20i-4S-R0000G
Refrigerator, Biological, Upright, 20 Cu Ft
1
REF2
Refrigerator, U/C or F/S, 2.5 Cu Ft, Right Hinged
6
REFVAC45-LB-00000G
Refrigerator, Lab, SS, 2 Door, 6 Shelves
2
Must have an Authorized Distributor Letter issued from the manufacturer if not the manufacturer
The NAICS Code is 333415 with a Small Business size standard of 1250 Employees. SDVOSB/VOSB vendors must be registered in the SBA VetCert database.
Offerors capable of providing this service shall notify the Contracting Officer no later than (NLT) Jun 30, 2026, 11:00 am CST via email at Danzel.Streets@va.gov.
All information is to be submitted via email to: Danzel.Streets@va.gov. Phone calls will not be accepted.
VA Contracting Officers utilize the following guidance in determining set-aside preference for VA contracts:
VA VETERANS FIRST CONTRACTING PROGRAM 38 U.S.C. 8127 and 8128 AND IMPLEMENTATION OF U.S. SUPREME COURT RULING
Unique VA Contracting Authority The VA Veterans First Contracting Program and preference for SDVOSBs and VOSBs
Sections 502 and 503 of Public Law 109-461, the Veterans Benefits, Health Care, and Information Technology Act of 2006 as amended (38 U.S.C. 8127-8128) established a VA-specific program which gives priority and preference in the award of VA contracts to
· SDVOSBs, and
· VOSBs, in that order
The program is known as the VA Veterans First Contracting Program and is implemented under VAAR Subpart 819.70. VA Veterans First Mandate for the VA Rule of Two
· Under 38 U.S.C. § 8127(d)(1), when using competitive procedures, VA must set aside procurements for VOSBs if a contracting officer has a reasonable expectation that two or more small businesses owned and controlled by veterans will submit offers and that the award can be made at a fair and reasonable price that offers the best value to the United States. This is known as the VA Rule of
Two. The Supreme Court has ruled that 38 U.S.C. §8127(d)(1) is mandatory, not discretionary and its text requires the Department to apply the Rule of Two to all contracting determinations.
· Specifically, the VA hierarchy and contracting order of priority places highest priority with SDVOSB then VOSB before other small business categories such as, 8(a), and HUBZone programs, or Women-Owned Small Business (WOSB), and then all other small businesses
