USCG Janitorial Service North Bend/Newport, OR

DESCRIPTION OF REQUIREMENT: 

The U.S. Coast Guard requires services for the contractor to provide all personnel, equipment, tools, transportation, supervision, and other items and services necessary to the U.S. Coast Guard requires services for the contractor to provide all personnel, equipment, tools, transportation, supervision, and other items and services necessary to accomplish janitorial services for Base North Bend and AIRFAC Newport (2) locations. The Government intends to issue a Firm-Fixed-Price (FFP) contract for this requirement. The full scope of work and specifications will be included in the solicitation documents.

Project Addresses:

U.S. Coast Guard

BASE North Bend

2000 Connecticut Ave

North Bend, OR 97459

___________________________

USCG Air Facility Newport

60 SE 84th Street

South Beach, OR

___________________________

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 70Z03326QSEAT0020 is issued as a RFQ for Janitorial Services for Base North Bend and Air Facility Newport.

This solicitation incorporates provisions and clauses by reference are those in effect through Federal Acquisition Circular 2026-01 effective 03/13/2026. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated NAICS code is 561720 (Janitorial Services). This acquisition is set-aside 100% for SMALL BUSINESS. The Size Standard is $22M.

A site visit will be held for interested quoters. All interested parties must arrive no later than five minutes prior to the start time indicated. The site visit will take place on the same day for both locations.

Site Visit Date: 08/12/2026

Start Time: 0900

Location: U.S. Coast Guard

BASE North Bend

2000 Connecticut Ave

North Bend, OR 97459

______________________________

Site Visit Date: 08/12/2026

Start Time: 1430

Location: U.S. Coast Guard

Air Facility Newport

60 SE 84th Street

South Beach, OR

_____________________________

Please E-mail Ava Stow at ava.m.stow@uscg.mil to RSVP for the site visit no later than 08/10/2026

Any and all questions regarding this solicitation shall be submitted in writing to the Contract Specialist at ava.m.stow@uscg.mil with solicitation RFQ number 70Z03326QSEAT0020 in subject line.  Questions regarding the statement of work (SOW) will be forwarded to the technical expert for an accurate response.  All responses will be uploaded for an equal and fair solicitation to all interested vendors on solely SAM.gov.  No more questions will be answered after 08/18/2026.

All quotes are due by 0800 (PST) 08/24/2026. 

SUBMISSION OF QUOTES
Quotes must be submitted as a PDF file electronically to Ava.M.Stow@uscg.mil by the date and time specified in this solicitation. Your quote shall not provide/repeat information already provided in the solicitation such as clauses and provisions. Incomplete submissions that fail to adhere to these instructions may be considered disqualified and ineligible for award.

Period of Performance: 09/24/2026 to 09/23/2027. One Base Year (2026-2027) and Two Option Years (2027-2029).

A complete submission must not exceed 15 pages and shall consist of the following parts:

Part 1: Price Quotation

1. A completed and signed Standard Form (SF) 1442.
2. A detailed Price Breakdown for the total firm-fixed-price. The breakdown must separate the costs for the following:
   • Hourly Rate per Employee
   • Monthly Rate, Yearly, and Grand Total

Part 2: Technical Proposal
The Technical Proposal shall not contain any pricing information. It must provide a clear, concise narrative demonstrating the quoter’s understanding of and ability to meet the requirements of the Statement of Work (SOW). Simply reiterating, paraphrasing, or "parroting" the requirements outlined in the Performance Work Statement (PWS) is not acceptable. The proposal must detail the specific methods, resources, and management techniques the quoter will use to meet the PWS standards. The proposal must include:

1. Staffing, Subcontracting: Provide a detailed staffing plan outlining the total team size and labor mix. You must explicitly state whether you intend to use subcontractors. If using subcontractors, identify them, outline the exact percentage of work/labor they will perform, and describe your plan for managing their quality and performance.
2. Dual-Location Logistics and Supervision Plan: Provide a detailed plan for how your on-site supervisor will manage and oversee work at both U.S. Coast Guard Base North Bend and AIRFAC Newport. The plan should address how they will split their time, conduct inspections at both sites, and serve as the primary point of contact for Government personnel.
3. Equipment and Supply Management: Provide a list of contractor-furnished equipment you will use for this contract.
4. Detailed Work Schedule & Staffing Matrix: Provide a detailed weekly work schedule in a matrix or table format. This schedule must, at a minimum, show: The specific buildings to be cleaned each day at both Base North Bend and AIRFAC Newport. The exact start and end times for each cleaning shift, ensuring they fall within the required service windows outlined in PWS Section 2.4 (e.g., 1400-2200 for most buildings, 0800-1500 for AIRFAC Building). The number of janitorial staff assigned to each building during each shift. A brief description of how you will adjust schedules to perform work around federal holidays, as required by PWS Section 2.6.

Submit quotes to the following e-mail address by the offer due date and time zone:

Attn: Ava Stow E-Mail Address: ava.m.stow@uscg.mil with solicitation RFQ number 70Z03326QSEAT0020 in subject line.

Evaluation: The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. An award will be made to the responsible offeror submitting the lowest-priced technically acceptable. The following factors will be used to evaluate offers:

Technical Capability: The offeror’s proposal will be evaluated to determine if it meets the technical specifications and performance requirements outlined in the PWS. This will be evaluated on an Acceptable/Unacceptable basis.

Past Performance: The Government will evaluate the offeror’s recent references and past performance to assess the risk of contract execution. The Government may utilize CPARS, market research, and references provided by the offeror.

Pricing: Price will be evaluated to ensure it is fair and reasonable.

Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award.  Failure for contractor to be registered in SAM shall result in Contracting Officer proceeding with the next successful registered offeror. Website: www.sam.gov