Replacement of Chillers and Pumps - FCC Oakdale, LA

FCC Oakdale – B&F PROJECT 26Z5AW6
Replace Chillers and Pumps – Supply Only

This is a Sources Sought Notice issued for market research information and planning purposes only. It does not constitute a solicitation and responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

Participation is voluntary and a response is not required to compete in any potential future solicitation. However, responses to this notice may influence the Government’s development of a future requirement and future acquisition strategy (e.g. set-aside, full and open competition).

Respondents will not be notified of the results of this market research effort. No reimbursement will be made for any costs associated with responding to this Sources Sought Notice.

1. Agency and Location

Federal Bureau of Prisons (FBOP)
Federal Correctional Complex (FCC) Oakdale
1507 East Whatley Road, Oakdale, LA 71463

2. Purpose

FCC Oakdale seeks to identify capable contractors able to furnish and deliver air‑cooled chillers, centrifugal pumps, and provide manufacturer‑certified start‑up services. Installation will be performed by FCC Oakdale HVAC staff.

3. Required Equipment and Salient Characteristics

All equipment must be new, meet all Federal, State, and local codes, and conform to the salient characteristics below. Information is taken directly from the specification sheet.

A. Chillers

1. Trane Sintesis Air‑Cooled Chiller – Model RTAF115E (Brand Name or Equal)

Quantity: Nine (9)
Salient Characteristics:
• 115 nominal tons
• High‑efficiency unit
• Voltage: 460V / 60Hz / 3‑phase
• Refrigerant: R‑513A
• UL listed
• ASME pressure vessel code compliant
• Meets ASHRAE 90.1 (all versions up to 2016)

2. Trane CGAM Air‑Cooled Scroll Chiller (Brand Name or Equal)

Quantity: Two (2)
Salient Characteristics:
• 80 nominal tons
• High‑efficiency unit
• Voltage: 460V / 60Hz / 3‑phase
• Refrigerant: R‑454B
• UL listed
• ASME pressure vessel code compliant
• Meets ASHRAE 90.1 (all versions up to 2016)

B. Centrifugal Pumps

(All pumps Bell & Gossett Series 1510 or equal.)

1. Pump Set A

Quantity: Ten (10)
Salient Characteristics:
• 8" impeller
• 150 GPM
• 100 ft head
• 5 HP
• 230–460V
• 2½" discharge
• 3" suction

2. Pump Set B

Quantity: Nine (9)
Salient Characteristics:
• 8" impeller
• 150 GPM
• 100 ft head
• 5 HP
• 230–460V
• 2" discharge
• 2½" suction

C. Chiller Start‑Up Services

Following in‑house installation, the contractor shall provide a certified manufacturer’s representative to perform initial start‑up of all chillers.

4. Delivery Requirements

Contractor shall:
• Verify quantities prior to shipment
• Provide factory‑supplied components, controls, and accessories
• Deliver all equipment to FCC Oakdale
• Provide manufacturer product data, installation requirements, and warranty materials
• Coordinate delivery with the Government
• Deliver equipment new and free of damage
• Complete delivery within 270 days after contract award

5. Submittals Required Upon Delivery

• Product data sheets
• Manufacturer specifications
• Chiller shop drawings
• Equipment schedules
• Warranty documentation

6. Applicable NAICS Codes and Size Standards

333415 – Air‑Conditioning and Warm Air Heating Equipment and Commercial Refrigeration Manufacturing
• Small Business Size Standard: 1,350 employees

7. Requested Information from All Interested Vendors To Be Provided on Company Letterhead

1. Company name, address, point of contact, phone, email
2. UEI and CAGE code
3. Capability statement showing ability to supply equipment meeting all salient characteristics
4. Estimated delivery timeframes
5. Past performance examples for similar HVAC equipment supply
6. Any applicable GSA/FSS/GWAC contract numbers
7. Current number of Employees
8. Current business size/status for your organization for the NAICS code listed above
   1. List any socio-economic statuses applicable for the organization
       
   2. Are any stated socio-economic status(es) certified and active in the SBA’s Small Business Search (https://search.certifications.sba.gov)? (e.g. VOSB, SDVOSB, WOSB, EDWOSB)
       
9. Required Information from Small Business Nonmanufacturers of the Equipment Being Procured To Be Provided on Company Letterhead
   1. Confirm that your company is primarily engaged in retail or wholesale and normally sells the type of equipment being procured
   2. Confirm that your company intends to take ownership or possession of the equipment being procured in a manner consistent with industry practice
   3. Identify the manufacturer from which you intend to obtain the equipment being procured
   4. Confirm your organization is aware and capable of meeting the requirements of clause 52.219-33, Nonmanufacturer Rule, should they be successful for a future award.

8. Response Deadline

Responses requested by:
June 29, 2026

9. Submission Contact

Jim D. Seratt
Contracting Specialist (Contractor)

Field Acquisition Office
Federal Bureau of Prisons
Email: jseratt1@bop.gov