RFQ 36C25926Q0501 Patient Care Medication Carts.
STATEMENT OF WORK (SOW)
Background
The Eastern Oklahoma Veterans Health Care System has a requirement to replace 14 Carts that are used for BCMA Medication Distribution at the Jack C. Montgomery VAMC in Muskogee, OK. The current units are end of life and in need of replacement. These will be used on all the wards that utilize BCMA for Medication Distribution.
Description
We need 14 medication carts with the following characteristics:
Battery Operated
100% recharge in less than 3 hours
Battery Fuel Gauge with Visual and Audible Alerts
Integral AC power distribution with minimum of 6 AC receptacles for powering equipment
Cable management area with easy access panels to manage and house excess cables
Minimum 8ft Power Cord with Hospital-Grade AC Plug
Hooks for storing power cord when not in use
Electronic Steer Assist
Ergonomic Adjustable Push Handles on Front of Cart and Wrap Around Handle
Foot Rests on Front Legs
Motorized Work Surface Height Adjustment, Sit to Stand
Anti-Microbial Touch Surfaces
LCD VESA Monitor Mount with the Following Characteristics:
Motorized Height Adjustment, Minimum 5 Range
Monitor Mount for 75 or 100mm VESA
Tilt and Swivel Motions
Allow for Vertical or Horizontal Monitor Orientation
Quick Release Adapter
Work Surface Area Approximately 17 W x 14. D with Translucent Protective Cover
Lighted
White or Red Hue
Adjustable Brightness
Cup Dispensers:
Includes 1-each:
Small, Medium, Large Type I & Type II Cup Dispensers
Load cups through top hinged lid
Dispense cups from the bottom
Central Control Panel for:
Drawer Access
Power System Controls
Height Adjustments
Light Controls
Keyboard Drawer
Slide-out Keyboard Tray with Positive and Negative Tilt and Integral Wrist Rest
Lighted
Adjustable Brightness
Four-Tier Electronic Locking Storage Cabinet
Installed onto cart frame below the keyboard drawer
Lighted
Adjustable Brightness
Each Tier with the Following Characteristics:
Removable Single-Tier Cassette with (3) Patient Bins
Bins Measure Approximately 4 W x 2.25 H x 11 D
Interlocking Dividers Included
Barcode Scanner, Honeywell-based 1962HHD Ultra Cordless BCMA Firmware Scanner kit: Includes BCMA Firmware, setup card, FIPS 140-2, USB, 3 year Comprehensive warranty (TCG1962-1LC3) with TCG EWP Warranty Protection.
Barcode Scanner Mount Kit for Universal Wireless Scanner
Mountable within arm s reach and within border of cart for protection
SCM Card Reader
Mount for PIV Smart Card Reader
Mountable within arm's reach and within border of cart for protection
Dell Pro Micro QCM1250 PC
Intel® Core i7 14700T vPro® (20 cores, up to 5.0GHz)
16 GB: 1 x 16 GB, DDR5, up to 5600 MT/s, non-ECC
512GB SSD
Intel® Wi-Fi 6E AX211, 2x2, 802.11ax, Bluetooth® wireless card, external antenna
Windows 11 Pro (OIT will reimage with VA Gold image)
HDMI 2.1 Port
3Y ProSupport NBD OS with Technical Customer Success Mgr& KYHD Service
Comes with program that provides direct access to local medication drawer cabinets, cart settings, audit records, and drawer calibration.
24 Monitor with Privacy Filter, 1080P HD LED screen
Full Size, 104 key, Waterproof, Anti-Microbial, Washable
Mouse, 3-button with Scroll, Waterproof, Anti-Microbial, Washable
IV Pole, Extends 24 to 36 Above Work Surface
Access to web-based programs:
Cart Power Systems
Displays power supply setting of each cart
Remotely Monitor and Manage the power system of each cart
Cart Settings
Remotely Manage the settings and medication drawer access permissions of each cart
Minimum 5 year warranty on:
Mechanical Components
Electrical Components
Lithium Battery Defect
Lithium Battery Performance
Delivery
Warehouse: Jack C. Montgomery VAMC
1011 Honor Heights Drive
Muskogee, OK 74401
Scope
The contractor will have the entire system delivered and installed at the Jack C. Montgomery VAMC in Muskogee, OK. Contractor delivery and installation of equipment shall take place between the hours of 0800 -1500. Vendor shall not be required, nor is authorized to perform any work on the following US Government holidays:
New Year's Day, Martin Luther King Jr's Birthday, Washington's Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day
CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES
Work with site after award to ensure fully customized carts meet the needs of the facility before start of work.
Deliver Fully Integrated Carts to site
Each cart is packaged as a single fully integrated cart
All parts installed prior to shipment
Delivered ready for immediate use
Provide authorized technicians to be onsite to complete on-site setup and integration of carts.
Will ensure that each cart works as described and that they communicate with any needed program.
Will get sign off from using service and HTM so they can verify that the carts and system are working as intended.
NON-PERSONAL SERVICE STATEMENT
The C&A requirements do not apply, a Security Accreditation Package is not required.
Contractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Contractor employees will perform independent of and without the supervision of any Government official. Actions of contractor employees may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and perform the inspection and acceptance of the completed work.
Contract Officer Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the resulting order.
END OF STATEMENT OF WORK
