Grissom ARB, IN SABER - SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

SOURCES SOUGHT SYNOPSIS

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER)

Grissom Air Reserve Base, Indiana

• Reference Number: FA465426RFI0003

• NAICS Code: 236220 – Commercial and Institutional Building Construction

• Size Standard: $45.0 Million

• Socioeconomic Target: Competitive 8(a) / Small Business Set-Aside Determination

1.0 INTRODUCTION & PURPOSE

The 434th Contracting Flight (434 CONF/PK) at Grissom Air Reserve Base (ARB), Indiana, is conducting market research to identify capable, qualified, and experienced Small Business sources—specifically SBA Certified 8(a), HUBZone, Service-Disabled Veteran-Owned (SDVOSB), and Women-Owned Small Businesses (WOSB)—capable of performing a Simplified Acquisition of Base Engineering Requirements (SABER) Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract.

This is a Sources Sought Synopsis for planning and market research purposes only. This is not a Request for Proposal (RFP), and no contract will be awarded directly from this posting.

2.0 PROJECT DESCRIPTION & ACQUISITION STRATEGY

2.1 Scope of Work

The Grissom ARB SABER contract will provide a rapid, highly flexible vehicle to execute a broad range of multi-trade maintenance, repair, minor construction, and renovation projects on military real property. Core capabilities required include, but are not limited to: carpentry, roofing, excavation, interior/exterior electrical, plumbing, HVAC, masonry, demolition, concrete, and localized hazardous material abatement.

The anticipated contract structure is a single-award IDIQ with a 5-year ordering period and a maximum ceiling of $9,000,000. The minimum order threshold will be $2,000, which will also serve as the minimum contract guarantee to be obligated at basic contract award.

2.2 Pricing Mechanism & Database Specifications

To drastically accelerate procurement lead times and eliminate the heavy administrative burden on the Civil Engineering Squadron, Grissom ARB intends to utilize a streamlined, coefficient-only price evaluation model (Weighted Coefficient Formula) for source selection. The Government will not utilize a traditional "mock project" during the evaluation phase.

To execute this "no mock project" model legally and defensibly under FAR Part 16 and Part 36, the Government intends to utilize the proprietary Gordian Construction Task Catalog (CTC) / eGordian estimating database, or a technically equal pre-priced unit price database.

Technical Justification for Database Specification (The "Why"):

1. Minimization of Non-Prepriced Items (NPIs): Standard commercial cost databases (such as standard flat RSMeans, e4Clicks, or adjacent cost books) typically contain only 60,000 to 85,000 generalized, national-average tasks. This limited scope leads to severe NPI "creep" (frequently exceeding 30–40% of task order values), which forces the Government into extensive, post-award, line-item negotiations and manual competitions, defeating the primary speed purpose of a SABER contract.

2. Technical Equivalence Threshold (275,000+ Localized Tasks): To support a "no mock project" model, the database must be comprehensive enough to pre-price virtually all anticipated work. The Gordian CTC provides over 275,000+ highly detailed, client-specific line items where labor, material, and equipment costs are researched, verified, and localized specifically for the Grissom ARB, Indiana market.

3. Prevention of Unbalanced Bidding: Standard databases require separate, manual calculations for demolition, quantity discounts, and modifiers. The Gordian CTC pre-incorporates quantity discounts and demolition costs directly into its line-item structures. This high level of granularity prevents contractors from exploitatively lowballing standard-hour coefficients and recovering margins through unpriced NPIs, after-hours markups, or modifications.

4. Contractor-Provided Software & Overhead Absorption: To facilitate joint-scoping, the awarded contractor will be required to obtain, maintain, and fund all licensing and training fees for the JOC estimating software platform (eGordian or an approved technically equal platform) for both the contractor and a minimum of two (2) Government Civil Engineering users. All software overhead must be absorbed entirely within the contractor's bidded coefficients.

3.0 CAPABILITY STATEMENT SUBMISSION REQUIREMENTS

Interested firms possessing the capabilities to perform this requirement are invited to submit a Capability Statement (not to exceed 5 pages) in PDF format. Submissions must address the following areas:

3.1 Company Profile

• Company Name, Address, Point of Contact (Name, Phone, Email).

• UEI Number, CAGE Code.

• Socioeconomic Status under NAICS 236220 (e.g., SBA Certified 8(a) with program graduation date, HUBZone, SDVOSB, WOSB, or Small Business).

• Active State of Indiana General Contractor licensing status.

3.2 Bonding Capacity

• Proof of bonding capability from a Treasury-listed surety (Circular 570).

• Minimum single-project bonding limit of $1.0 Million.

• Minimum aggregate bonding limit of $5.0 Million.

3.3 Technical Experience with JOC and CTC Databases

• CTC Database Experience: Describe your firm's experience executing federal, state, or commercial construction contracts utilizing a pre-priced unit price database (such as Gordian CTC, RSMeans Unit Price Book, or eGordian).

• Software Proficiency: Confirm your firm's capability to utilize, license, and maintain the eGordian software platform (or a technically equal JOC estimating system) for joint scoping and task order estimation.

• Relevant Past Performance: Provide up to three (3) examples of multi-trade projects performed as a prime contractor within the past three (3) years valued between $100,000 and $1,000,000. For JOC/SABER contracts, list the contract type, customer agency, ordering period, and overall bidded coefficients.

3.4 Industry Feedback on the Pricing Model

1. If your firm utilizes a different proprietary database that you believe is technically equal to the 275,000+ line-item Gordian CTC, please provide technical documentation demonstrating that it meets or exceeds the local localization, NPI mitigation, and pre-factored quantity discount capabilities outlined in Section 2.2 of this synopsis.

2. Confirm your willingness to bid under a competitive, coefficient-only solicitation where standard, secure, and after-hours coefficients are fixed for the life of the contract, and standard inflation adjustments are handled annually via the catalog's City Cost Index (CCI) update.

4.0 SUBMISSION INSTRUCTIONS

Please submit responses electronically in PDF format via email to:

• Contracting Officer: Cedric Roberts, cedric.roberts@us.af.mil

Disclaimer: This Sources Sought Notice is for informational purposes only. The Government is under no obligation to issue a solicitation based on this notice. All information received in response to this notice that is marked Proprietary will be handled accordingly.