REQUEST FOR SF330 1. INTRODUCTION: THIS IS A TOTAL 100% SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE in accordance with Public Law 109-461. This is a Request for SF330s for Architect/Engineer (A/E) Design Services for Project Number 538-20-202, A/E Design Rehab Connecting Corridor at the Chillicothe VA Medical Center, 17273 State Route 104, Chillicothe, OH 45601. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. NO SOLICITATION PACKAGE WILL BE ISSUED via Sam.gov. A request for proposal will be issued directly to the highest ranked firm for which negotiations will commence in accordance with FAR Subpart 36.6. The anticipated A/E design services, to be awarded, will be procured in accordance with the Selection of Architects and Engineers Act (Public Law 92- 582), Federal Acquisition Regulation Subpart 36.6, and VA Acquisition Regulation Subpart 836.6. 2. DESCRIPTION: The AE firm shall provide all programming, design Submissions, Site Investigation/Field Verification Services, Asbestos Testing, Construction Documents, Technical Specifications, Cost Estimates, Reports, and Construction Administration Services for the project A/E Rehab Connecting Corridor, located on the Chillicothe Veterans Affairs Medical Center, 17273 State Route 104, Chillicothe, OH 45601. See attached Statement of Work for further requirements Period of Performance: 180 Calendar Days after Contractor’s receipt of Notice to Proceed Contract Type: Firm-Fixed-Price Estimated Magnitude of Construction is less than $1,000,000.00 NAICS Code: 541310 Size Standard: $12.5 Million 3. SBA Small Business Search & SAM: in accordance with VAAR 819.7003(b) (Deviation), at the time of offer/quotes (SF330 submission), and at the time of award of any contract, the offeror must represent to the contracting officer that it is a – (1) SDVOSB eligible firm; (2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and (3) Deviation – [Certified] SDVOSB/VOSB [listed in] the [SBA certification database (aka DSBS SBA) at https://search.certifications.sba.gov/advanced?page=0 If registration is required, visit https://search.certifications.sba.gov/advanced?page=0 Additionally, all eligible firms must be registered and current in the System for Award Management (SAM) database in order to be evaluated and eligible for contract award. If the firm is not registered in SAM, you may register online at https://www.sam.gov. 4. EVALUATION FACTORS: selection criteria will be based on the following factors, in descending order of importance, in accordance with FAR 36.602-1: The Government will award a firm-fixed price contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: a. Professional Qualifications (15% weighting) b. Experience and Technical Competence (20% weighting) c. Firm’s Capacity (15% weighting) d. Past Performance (15% weighting) e. Geographic Location (10% weighting) f. Construction Period Services (15% weighting) g. SDVOSB Subcontractor Classification (10% weighting) The government will evaluate information based on the evaluation procedures authorized in FAR 36.602-1, Selection Criteria, and VAAM 836.602-1, Selection Criteria, using the following evaluation criteria: Firms responding to this notice shall do so using Standard Form (SF-330) and will be evaluated and ranked using the selection criteria listed below. The evaluation factors are to be addressed in Part H of the SF-330 unless otherwise listed below. The evaluation will consider how each factor is addressed to coincide with the selection criteria. The factors are individually weighted as indicated. SF-330 responses shall be no longer than 75 standard 8.5”x11” pages, SF-330 Part II and Past Performance documents such as CPARS are excluded from the page limitation. A. Professional qualifications necessary for satisfactory performance of required services (weighting 15%) All key personnel listed below for whom resumes shall be provided are the minimum required and shall be shown on an organizational chart. Personnel may fill multiple roles if qualified. All architects and engineers performing work on this project are required to be licensed, registered or certified by a US State, the District of Columbia or a US territory. Personnel shall provide professional license jurisdiction of issue and license numbers and/or proof of licensure. Any additional staff beyond the below minimum key personnel being made available for work shall also be indicated on the chart. Proposed team member experience shall be relevant within the last three (5) years. Personnel Qualifications and Experience as required by this criterion shall be located in Section E – Resumes of Key Personnel. Organizational Chart shall be located in Section D – Organizational Chart. a. One (1) Professional Engineer or Licensed Architect with experience in: i. Healthcare Facility Design and Construction ii. Government Project Management iii. Quality Assurance and Quality Control (QA/QC) b. One (1) Mechanical Engineer/Designer with experience in: i. Heating, Ventilation, & Air Conditioning (HVAC) c. One (1) Electrical Engineer d. One (1) Licensed Structural Engineer B. Specific experience and qualifications of personnel proposed for assignment to the contract and their record of working together as a team (weighting 20%) Include specialized experience and technical competence with healthcare related designs. Demonstrate five (5) separate designs within the past eight (8) years with at least 95% of the design completed. Include at least three (3) of these projects having entered construction period services. List completion dates for professional services and/or construction for all projects. If completion dates are not available, provide a status update that includes a brief description of the project, including scope, size, cost, principal elements, special features, and relevance of the example project to this contract. Firm Experience as required by this criterion shall be located in Section F – Example Projects. Federal Government CPARS may also be considered, in conjunction. a. Include specialized experience and technical competence with healthcare-related designs. b. All projects provided in the SF-330 must involve some effort or contribution from the prime firm (or former firm names as listed in Part II – General Qualifications). i. Include no more than five (5) Government and/or private experience projects completed within the past eight (8) years that best illustrate specialized experience as listed above, with at least 95% of the design completed. ii. Include at least three (3) of these projects having entered Construction Period Services. C. Firm’s capacity (weighting 15%) Describe the firm’s ability to accomplish the work in the required time, including existing workload from all private and public clients and awards with similar scope requirements that may limit capacity to perform project work expeditiously. a. Provide a list of current contractual obligations from all public and private clients of the firm and/or key personnel with periods of performance extending up to one (1) calendar year from SF330 submission. Provide project title, estimated construction costs (if applicable), and period of performance dates for the contractual obligations. b. Provide evidence supporting the firm’s ability to perform work in the required time, such as execution of simultaneous task orders with construction costs similar to or greater than this solicitation. D. Past performance (weighting 15%) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with schedules. a. Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided via the Contractor Performance Assessment Reports System (CPARS) for projects listed in Section F of the SF-330 as well as any other projects contained in the database and may include review of information obtained via customer inquiries, other Government databases, and any other relevant other information available to the Government. b. Preferred to have past performance with federal Government agencies. E. Location in the general geographical area of the project and knowledge of the locality of the project (weighting 10%) Project designated staff shall provide travel times from primary place of work to the Chillicothe VAMC. Project designated staff shall be assigned a score based on the criteria below. SF-330 shall achieve a score based on the average score of project designated staff. a. Greatest preference will be for locations within 1.5-hour travel time of the Chillicothe VA Medical Center. b. Preferred to have a physical presence within 3-hour travel time. Examples of knowledge of the locality of the project include knowledge of geological features, climatic conditions, local construction methods that are unusual or unique or previous work on the station. F. Construction Period Services (weighting 15%) Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services. a. Professional Field Inspections b. Review of Construction Submittals c. RFI Support d. Support Construction Contract Changes to Include Drafting Statements of Work e. Cost Estimates G. The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors (weighting 10%). Firms (Prime and Subcontractor(s)) shall be SBA Certified (aka VetCert) if SDVOSB or VOSB. To be considered, SDVOSB/VOSB firms must be listed in the SBA Certification database at https://veterans.certify.sba.gov/ (see 13 CFR 128). All other small business firms shall be certified by SAM.gov or Fed Data Check. Estimate percent of project overall workload shall be designated for each firm (prime and sub). a. SDVOSB shall be given greatest preference. b. VOSB shall be given great preference. c. All other small businesses to be preferred. PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for ALL evaluation factors above in order to rank interested and eligible firms. Therefore, the AE firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part IA to Part IG and Part II of the SF330. The AE firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications. Additionally, keep in mind the submission requirement restrictions outlined in #8 below when addressing evaluation factors. 5. SELECTION PROCESS: in accordance with FAR 36.6, SF330s will be evaluated by the evaluation board using the evaluation factors identified in this announcement. After SF330s have been evaluated, discussions/interviews will be held with at least three of the most highly qualified firms. After discussions have concluded, the evaluation board will evaluate the qualifications of the firms using the same evaluation factors, taking into consideration both the SF330 submission and subsequent discussions, to select the most preferred firm from the firms considered to be the most highly qualified. Please note that the assigned values for the above factors may be adjusted after discussions as allowed under VAAM 836.602-1, Selection Criteria. Negotiations will then begin with the most preferred firm. 6. LIMITS ON SUBCONTRACTING: in accordance with VAAR 852.219-73 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside under 852.219-73(d)(1)(5), it states: (1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. (5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6. 7. SUBMISSION REQUIREMENTS: interested and eligible firms should submit their current SF330 as follows: 1) One (1) electronic pdf copy via e-mail: a. See attachments for procedures (i.e., eCMS Getting Started Guide for Vendors & eCMS Vendors_Guide_v4_2); b. Size limitation is 20MB; The SF330s are due on Friday, 14 November 2025, at 3PM EST. Acceptable electronic formats (software) for submission of SF330 packages: (a) Files readable using the current Adobe Portable Document Format (PDF); (b) Files in Adobe* PDF Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater; (c) SF330s shall be provided on standard letter size 8-1/2 by 11-inch paper, limited to a maximum of seventy-five (75), single-sided, single-spaced, and numbered pages. If more than seventy-five (75) single-sided pages are submitted, all pages after seventy-five (75) pages will not be evaluated. The font for text shall be Times New Roman 12-point or larger; (d) Please note that we can no longer accept .zip files due to increasing security concerns. The SF330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, type in SF330 in the “Find a Form” block and click on search. 8. No Fax or Telephonic Responses will be accepted: Personal visits to discuss this announcement will not be entertained or scheduled. Questions may be directed only by e-mail to Stanley.burdine@va.gov. 9. VA Primary Point of Contact: - Stanley Burdine - Contract Specialist - Email: Stanley.burdine@va.gov
