Oscillating Fan Installation in Eglin, Florida [DLA Disposition Services]

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number SP451026Q1033 is issued as a Request for Quotation (RFQ). This acquisition is set-aside for Small Business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The NAICS code is 333413 with a size standard of 500 people; set aside 100% for Small Business concerns. This requirement is for the delivery and installation of overhead mounted fans at DLA Disposition Services Eglin, Florida. See Attachment 1 for the Statement of Work (SOW) for more information.

The list of solicitation provisions and clauses that apply to the acquisition is referenced in Attachment 3 - Provisions & Clauses.

This requirement is a Firm Fixed Priced contract. Pricing must be Fixed Price for the entirety of the requirements listed within the SOW.

The solicitation and incorporated provisions and clauses are in effort through Federal Acquisition Regulation - Revolutionary FAR Overhaul (FAR RFO).

Email quotes to esteban.m.gancer@dla.mil.

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

Instructions to Offerors—Commercial Products and Commercial Services (Deviation Date)

Submit quotes by email to esteban.m.gancer@dla.mil no later than the specified date and time. Attention should be noted to FAR 52.212-1(c), concerning late submissions. The offeror bears the risk of non-receipt of any email transmissions and should ensure that all pages of the quote have been received by the designated office before the deadline indicated. Email submissions by 5:00 pm ET one business day prior to the due date and time are encouraged to reduce the possibility of server or other cyber-related delays that may render your response as ineligible for consideration.

Offerors shall provide the applicable CAGE code and UEI number with their price submission

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include— (1) The solicitation number; (2) The name, address, telephone number of the Offeror; (3) The Offeror’s Unique Entity Identifier (UEI), CAGE code; and, if applicable, Electronic Funds Transfer (EFT) indicator; (4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer. (2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award. (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency 

Site visits are supported for this action in advance of the response deadline. Site visits shall be coordinated by submission of Attachment 4 - Site Visit Request to esteban.m.gancer@dla.mil AND Frances.Fulcher@dla.mil.

ADDENDUM TO 52.212-2 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

QUOTE SUBMISSION (FORMAT AND CONTENT): The following describes the information that must be furnished as part of the quote and the format which must be presented. Quotes which do not provide the required information in the prescribed format at the time of initial submittal may be excluded from further consideration.

Offerors shall return a completed and filled-out Attachment 2 – Price Schedule. A quote received without filling in all parts of the attachment will not be considered for an award. All quotes shall be valid for 90 calendar days. Offerors are strongly encouraged to read Provision FAR 52.212-1, “INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS”.

FORMAT: The offeror shall submit documentation in English (one original electronic form, standard Microsoft Word and / or Excel, and / or PDF files) in response to this solicitation subject to the requirements in this provision.

CONTENT: Quotes shall be submitted in distinctly severable parts consisting of the following volumes: Volume 1 and Volume 2. Quote submissions will consist of one original if submitted by facsimile or electronically: an original and two copies if submitted by mail. If multiple electronic files are submitted, each electronic file shall identify it as part of Volume 1 or 2. Any information submitted in an electronic file that does not include volume identification in its name or upon opening, shall not be considered in any evaluation being performed under FAR 52.212-2.

52.212-2 Evaluation—Commercial Products and Commercial Services.

Evaluation—Commercial Products and Commercial Services (Deviation Date)

VOLUME 1: 

For Volume 1, Section I, in accordance with FAR 52.212-1(a) Submission of offers, each company providing a quote will submit a signed and dated offer clearly stating the technical specifications of the quoted item that will consist of FAR 52.212-1(a)(1) thru 52.212-1(a)(6). Offerors shall submit technical specifications of the product they will deliver and install. Offeror shall provide enough information that addresses all requirements outlined within the SOW. Offers that do not meet or exceed the requirements in the SOW will not be considered.

Volume 1, Section II requires each offeror to submit a fully completed price schedule (Attachment 2 – Price Schedule).

ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS

Evaluation factors. Quotations will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. Award shall be made on the basis of the lowest evaluated price of proposals meeting or exceeding the requirements for acceptability that are in the SOW.