Sources Sought Notice Radio Frequency Identification (RFID) Cabinet
Disclaimer:
This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
Information Requested from Industry:
In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.
Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.
Description of Requirement:
The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for a Radio Frequency Identification (RFID) storage cabinet integrated with Unique Device Identifier (UDI)-compliant tissue and implant tracking software to support patient safety, regulatory compliance, and efficient inventory management. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied that the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.
Requirement Item: (1) InVita UDTracker® RFID Cabinet consisting of Terso Solutions RFID cabinet hardware integrated with InVita's UDTracker® tissue and implant tracking software to support real-time, automated inventory management of tissues, biologics, and implantable medical devices at Salt Lake City VA Medical Center. Together, the hardware and software shall deliver complete inventory visibility, reduce implant retrieval time from storage to the operating room, improve reconciliation efficiency, minimize human error, and reduce product loss, expired waste, and stockouts. The system is intended for use in operating rooms, cardiac catheterization (Cath) laboratories, ambulatory surgery centers, or other locations where high-value medical inventory is stored.
Required Salient Characteristics:
Core Functionality
RFID-enabled ultra-low temperature storage for tissues, implants, blood products, and biologics.
Automated tracking of every item placed in or removed from the freezer.
Real-time visibility of inventory levels with full chain-of-custody history.
Automated expiration alerts and usage reporting
Technical Specifications
Ultra-low temperature capability depending on model (typically -20°C to -80°C).
Integrated high-frequency RFID antennas ensuring 100% scanning coverage.
Secure electronic locking system with access control integration.
High-density storage capacity ranging from ~57 to 192 items (varies by configuration).
Integration & Interoperability
Seamless integration with InVita UDITracker Tissue & Implant Management system.
Compatible with hospital EMR/EHR and MMIS systems using secure API connections.
Supports automated documentation and regulatory compliance workflows
Compliance & Regulatory Features
Supports AATB, FDA, and Joint Commission documentation and tracking requirements.
Maintains complete electronic chain-of-custody for all stored products.
Temperature monitoring compliant with healthcare cold-chain standards
Security & Audit Controls
User-specific access tracking with electronic audit trails.
Automatic logging of any attempt to access or modify stored items.
Tamper-resistant enclosure with secure RFID-tag authentication
Environmental & Operational Features
Energy-efficient cooling system designed for continuous operation.
Battery backup for short-term power outages (model dependent).
Remote monitoring capabilities including temperature alerts and door-open notifications
Performance & Reliability
Validated read accuracy approaching 100% with RFID-tagged items.
Reduces waste and loss through automated expiration and usage tracking.
Demonstrated cost savings (e.g., Reston Hospital reported ~$200k annual waste reduction).
In response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met:
NAICS Code:
Company Name:
Address:
UEI (Unique Entity ID) Number:
Contact Name:
Phone No.:
Email:
Business Size Information - Select all that applies:
Small Business
Emerging Small Business
Small Disadvantaged Business
Certified under Section 8(a) of the Small Business Act
HUBZone
Woman Owned
Certified Service-Disabled Veteran Owned Small
Veteran Owned Small Business
Large Business
FSS/GSA Contract Holder:
Yes No
FSS/GSA Contract Number:
Effective Date/ Expiration Date:
Proposed solution is listed and available on the above FSS/GSA Contract:
Yes No
Available pricing structure of proposed solution (select all that are applicable below, or remove to fit your requirement):
Pricing Model
Please Indicate Availability Below: (Yes / No / NA)
All on FSS
Open Market only
Mix of FSS & Open Market
Firm-Fixed Price
Market Rearch Questions: How long from execution of order/contract to delivery of product?
Buy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate What percentage of the proposed product (including leases and rentals) is a:
Domestic end product? _____________ (%)
Foreign end product? _______________ (%) Country of Origin:
Questions for Small Businesses ONLY:
Limitations on Subcontracting RFO 52.219-14
What percentage of the work would be subcontracted to another company? ________
What is the business size of the subcontractor?______
Per RFO 52.219-14 the following conditions must be met:
Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;
If subcontracting, what added value do you offer (RFO 52.215-23):
Nonmanufacturer Rule (RFO 52.219-33):
Does your company manufacturer these proposed items? [Â ] yes [Â ] no
Does your company exceed 500 employees? [Â ] yes [Â ] no If yes, list # of employees: _________
Does your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [Â ] yes [Â ] no
Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [Â ] yes [Â ] no
Does your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [Â ] yes [Â ] no If yes, what is the manufacturer s name? ________________
Response Instructions:
Do not provide more than 8 pages, including cover letter page.
Submit your response via email to heather.chase2@va.gov.
Submit your response NLT 5:00pm (MST) on Wednesday, August 5, 2026.
Mark your response as Proprietary Information if the information is considered business sensitive.
VA has identified the appropriate North American Industry Classification System (NAICS) Code as 339112 Surgical and Medical Instrument Manufacturing with a Small Business size of 1,000 Employees. Please identify and explain any NAICS codes your company believes would better represent the predominant work included in the attached Statement of Work / Salient Characteristics List.
(End of Sources Sought)
