Basic Ordering Agreement for Steel

SOLICITATION EXECUTIVE SUMMARY

1. THREE-STEP PROCUREMENT FRAMEWORK

The Government will procure raw metal stock and components requirements utilizing a three-step process:

• Step One (Combined Synopsis/Solicitation): A separate Pre-solicitation Notice will not be issued; this synopsis is combined with the solicitation on SAM.gov in accordance with FAR Subpart 12.6. Individual order-level Request for Quotes (RFQs) under this Basic Ordering Agreement (BOA) will be competed exclusively within the qualified pool and will not be synopsized, ensuring rapid execution. Clauses are in effect through FAC 2026-01. The primary NAICS code is 331110 (Iron and Steel Mills and Ferroalloy Manufacturing; Size Standard: 1,500 employees). Other codes are listed in Attachment 001 - Purchase Description, and the Product Service Code is 9515 (Plate, sheet, strip, foil, and leaf).
• Step Two (Master BOA Execution): The BOA Request for Proposal (RFP) will be released once for qualifications. The Government will execute no-cost, multi-award BOAs to responsible offerors whose proposals are compliant with Section L and rated "Acceptable" under Section M. BOAs are valid for up to five (5) years.

• NOTE: This RFP is the only opportunity to obtain a raw metal stock and components BOA. Proposals will not be accepted or executed at any other time. If a contractor wishes to participate in any future raw metal stock and component orders, they must respond to this initial RFP.

• Step Three (Order-Level Competition): As recurring supply needs arise, the PCO will issue competitive, order-level RFQs to the BOA pool. To participate, contractors must hold an active master BOA as of the RFQ closing date. Orders will result in individual, competitive Firm-Fixed-Price (FFP) contracts (Orders) under FAR 16.703.

2. SCOPE

Contractors will provide commercial products supporting the following CONUS sites including but not limited to:

• Blue Grass Army Depot (BGAD)
• Pine Bluff Arsenal (PBA)
• Letterkenny Munitions Center (LEMC)
• Crane Army Ammunition Activity (CAAA)
• Tooele Army Depot (TEAD)
• McAlester Army Ammunition Plant (MCAAP)
• Joint Manufacturing and Technology Center (JMTC)
• Tank-Automotive and Armaments Command (TACOM)

3. SUBCONTRACTING FLEXIBILITY

Offerors must demonstrate technical capability within the scope of Attachment 001: Product Description. Capability may be achieved with or without subcontractors. In Step Three order-level proposals, contractors are not bound to the subcontractors proposed in Step Two but must propose resources necessary to perform each individual order.

4. BASIS FOR AGREEMENT EXECUTION

The Government will execute no-cost, multi-award BOAs to responsible offerors with compliant proposals (Section L) rated "Acceptable" (Section M).

• NOTE: The Government reserves the right to waive the Compliance Review if in its best interest. 

The Government intends to execute BOAs on initial proposals without discussion. It reserves the right to negotiate if in its best interest but will only do so with offerors whose proposals do not contain significant informational deficiencies.

• LEGAL NOTICE: This master BOA process is not a competitive acquisition; the source selection procedures of FAR Part 15 do not apply. No pricing is requested or evaluated at this stage. Execution of a BOA does not constitute a contract or guarantee future orders.

SECTION B – CONTRACT LINE-ITEM NUMBERS (CLINS)

CLINs will be established at the order level for administrative categorization.

SECTION C – EXECUTION BUSINESS RULES

1. GENERAL RULES

• The ordering period shall not exceed five (5) years from initial execution (DFARS 216.703(c)).
• Each BOA will be formally reviewed by the PCO annually (FAR 16.703(c)(2)) and revised as necessary.
• BOAs shall be changed only by modifying the agreement itself, not by individual orders. Modifications do not apply retroactively to active orders.
• Prior to the annual review, the PCO will confirm in writing if the contractor wishes to maintain the agreement. Either party may elect not to renew. The Government may cancel the BOA at any time if in its best interest.
• Only the Army Contracting Command–Rock Island Arsenal (ACC-RIA) is authorized to execute, modify, or perform annual reviews of these master BOAs. Other DoD activities may place orders under these BOAs with ACC-RIA approval.

2. STEP TWO EXECUTED BOAS (QUALIFICATION PHASE)

Offerors must demonstrate technical capability by filling out Attachment 001- Purchase Description by answering “Yes” to the items that can be completed and “No” to the items that cannot be completed by offeror. The purchase description at the order level will include but is not limited to the list found in Attachment 001- Purchase Description.

3. STEP THREE ORDER REQUESTS (ORDERING PHASE)

• Order competitions are limited to active master BOA holders.
• Order performance periods will be established in each order and remain valid through completion, even if they extend beyond the master BOA's 5-year term.
• Specific evaluation criteria (e.g., Price-Only, LPTA, or Tradeoff) will be identified in each order’s RFQ.
• Detail purchase descriptions requirements will be provided at the order level.
• All orders will be Firm-Fixed-Price (FFP). Work shall not begin until the order is awarded.
• Business size standards and Non-Manufacturer Rule compliance will be certified and monitored at the order level.
• Offerors are required to provide pricing catalogs at the order level.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

1. CYBERSECURITY MATURITY MODEL CERTIFICATION (CMMC)

• Conditional Self-Assessment: To be eligible for award, and to remain eligible for orders, the contractor must maintain at least a conditional CMMC Level 2 Self-Assessment in the Supplier Performance Risk System (SPRS) at award.
• Maintenance: Failure to maintain this status will result in immediate restriction from participating in order RFQs, inability to exercise options, and potential removal from the raw metal stock and components BOA.
• Flow-Down: Subcontractor CMMC requirements (ranging from non-applicable to Level 2) will be defined in individual order solicitations. Primes are solely responsible for subcontractor compliance.

4. SUBCONTRACTING LIMITS AND THE NON-MANUFACTURER RULE (NMR)

• Limitations on Subcontracting (FAR 52.219-14): Primes must perform at least 50% of the cost of manufacturing (excluding materials) for supply orders.
• Non-Manufacturer Rule (FAR 52.219-33): Non-manufacturers must supply the product of a domestic small business manufacturer, unless an SBA class or individual waiver applies. The KO will monitor compliance at the order level.

5. DELIVERY PROTOCOLS

• Multiple Sites: Specific details will be addressed in the delivery order.

6. ANNUAL REVIEWS AND ON/OFF RAMPING

The Government reserves the unilateral right to "on-ramp" (add) or "off-ramp" (remove) contractors from the BOA pool at any time based on annual review findings, performance, compliance (CMMC), or market changes.

SECTION J – LIST OF ATTACHMENTS

• Attachment 001: Purchase Description
• Attachment 002: Offeror Points of Contact (POCs) Template
• Attachment 003: Provisions and Clauses

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. GENERAL PROPOSAL INSTRUCTIONS

Review Attachment 001 –Purchase Description for insight into requirement details. Proposals must include sufficient information to demonstrate the offeror's understanding of each evaluated area.

The Government intends to execute BOAs to responsible offerors with compliant proposals rated "Acceptable" for Technical. Cost/Price will not be evaluated at this stage.

The Government intends to execute BOAs based on initial proposals without negotiations; initial proposals should contain complete information. The Government is not obligated to request missing data. It reserves the right to negotiate if in its best interest, but only with offerors whose proposals do not contain significant informational deficiencies.

• NOTICE: The source selection procedures of FAR 15.3 do not apply. Orders issued against the BOA will be competitive.

Proposals must be valid for 180 days. Late proposals will not be accepted. Offerors must monitor SAM.gov for amendments.

2. PROPOSAL PREPARATION

Proposals must be in English. Failure to comply with instructions marked as COMPLIANCE REQUIREMENT renders a proposal non-compliant, and it will not be evaluated.

• NOTE: The Government reserves the right to waive the Compliance Review if in its best interest

No classified material is permitted. Offerors must have an active SAM.gov registration and CAGE Code at submission. Files must be compatible with Office 365 and must not be locked or password-protected. PDF files must be legible and text-searchable. Compressed (*.zip) or executable (*.exe) files are not accepted.

4. PROPOSAL STRUCTURE

Include the offeror's name, CAGE code, RFP number, and date in the header/footer of each page. Submit only one proposal per firm. Proposals must provide narrative evidence of capabilities rather than merely repeating RFP requirements. Prior performance data not submitted will not be considered.

5. INFORMATION TO BE SUBMITTED

VOLUME I – ADMINISTRATIVE COMPLIANCE (INDIVIDUAL PDF FILES)

• SAM.gov Registration: PDF printout showing active registration and no exclusions.

VOLUME II – TECHNICAL (INDIVIDUAL FILES)

• ATTACHMENT 001 – Purchase Description
• ATTACHMENT 002 – Points of Contact

**Required File Name: OfferorName_Att002_POCs

SUBMISSIONS ARE DUE Monday, September 21st, 2026, BY 12:30PM CST.

6. QUESTIONS

Submit questions via email to the Contract Specialist listed above. Questions received less than 72 hours prior to closing may not be considered.

7. POINTS OF CONTACT (POC)

Submissions should be sent in via email to Contract Specialist Andrea Garcia (andrea.garcia63.civ@army.mil) and Contracting Officer Ryan Buhman (ryan.j.buhman.civ@army.mil).

8. TECHNICAL FACTOR (VOLUME II, ATTACHMENT 001)

Offerors must demonstrate technical capability by completing Technical Questionnaire portion of Attachment 001 – Product Description.

• Required File Name: OfferorName_Att001_Technical
• File Format: MS Excel
• Select "YES" or "NO" for each item description listed.

SECTION M – EVALUATION FACTORS FOR AWARD

1. BASIS FOR AGREEMENT EXECUTION

The Government will execute a BOA to any responsible offeror whose proposal is compliant, rated "Acceptable" under Technical. No price evaluations or trade-offs will occur at the Master BOA level.

COMPLIANCE REVIEW

The Government will perform an initial administrative check to ensure all required documents (Volume I and II) are present and submitted in individual PDF and MS Word/EXCEL format. Non-compliant proposals will be excluded without further evaluation.

• Note: The Government reserves the right to waive the Compliance Review if in its best interest.

2. TECHNICAL FACTOR EVALUATION (VOLUME II, ATTACHMENT 001)

Evaluators will assess Attachment 001 to verify the offeror’s capability in their proposed categories. The offerors must meet the following requirements:

• Registered in SAM.gov
• Small Business
• Must be able to fill 50% of Attachment 001: Purchase Description