Subject: Sources Sought, Bldg. 100 Roof Top AHU-8 Repair for Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office West, Network Contracting Office 21 (NCO 21) on behalf of VA Palo Alto Health Care System.
The purpose of this sources sought is to conduct market research to support the procurement of the replacement of flooring located at the VA Palo Alto Health Care System, Palo Alto, CA. This notice serves to survey the market to ascertain whether sources can provide the requested services. This notice allows potential contractors to submit a non-binding statement of interest and documentation demonstrating their capability. The source s sought effort is intended to assess industry capabilities and develop/support the intended direction of acquisition planning. NCO 21 is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 238220 Plumbing, Heating, and Air Conditioning Contractors.
This sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 238220 small business standard size $45M. Responses to this notice, will be used by the Government to make appropriate acquisition decisions. After review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this notice. A Request for Quote (RFQ) is anticipated to be released mid September 2026.
Background: The Department of Veterans Affairs is seeking contractors to perform the required services for the completion of the project identified Bldg. 100 Root Top AHU-8 Repair per the attached draft statement of work (SOW) and specifications. Contractors must demonstrate their ability to meet all requirements listed in this notice. See attached draft documents for additional information.
The estimated magnitude of this construction project is between $80,000 and $100,000.
Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for an award (See https://www.sam.gov/SAM/pages/public/index.jsf ). Potential Offerors must also have a current Online Representations and Certification Application on file with SAM. Service-Disabled Veteran-Owned Small Businesses shall have their ownership and control verified by the Department of Veterans Affairs (VA) and be listed in the Veteran Small Business Certification (VetCert) at Veteran Small Business Certification (sba.gov).
Information Requested: The Government requests that interested parties review the attached documents and to provide the following capability information identified below to the Contract Specialist, Kayla Haruguchi at kayla.haruguchi@va.gov and the Contracting Officer, Daniel Jhun, at daniel.juhn@va.gov by 12:00 PM PT on September 4, 2026. Please place Attention: Bldg. 100 Roof Top AHU-8 Repair in the subject line of your email.
NOTE: Interested parties are encouraged to provide complete and accurate response to all items below.
SAM Unique Entity ID (UEI)
Bonding Capability; per contract and aggregate. Provide amount of aggregate bonding currently available (i.e., amount not committed).
Is the anticipated period of performance realistic for this project?
Experience in managing Construction projects between $80,000 and $100,000. Include general information and technical background describing your firm's experience on contracts requiring similar efforts to meet the program objectives.
Experience. Submission of a maximum of five examples of completed or substantially completed eighty percent (80%) and replacing flooring, and/or any similar project. Relevant experience shall include projects valued at $100,000.00 or greater, shall be similar in scope and complexity as the proposed Bldg. 100 Roof Top AHU-8 Repair project and shall be recent (completed within the last eight (8) years).
Average price per square foot for each project identified under paragraph (i) above, using the total modified value of the contract.
Are your Sub-Contractors from the local area or will they be coming from out of the area, if so, from where?
NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exist at this time. The Department of Veterans Affairs is neither seeking proposals nor accepting unsolicited proposals, and responses to this notice cannot be accepted as offers. Any information the contractor considers proprietary should be clearly marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this sources sought notice.
