THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION.
SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e).
DISCLAIMER
This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
SOURCES SOUGHT/RFI DESCRIPTION
This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 339113 (size standard of 800 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published.
The Department of Veterans Affairs (VA) is seeking sources capable of providing laminar flow hoods equivalent to brand Germfree.
STATEMENT OF WORK
General:
VA San Diego Healthcare System located at 3350 La Jolla Village Drive, San Diego, CA 92161 has a requirement for laminar flow hoods and accessories compatible with Omnicell IVX devices with the following required salient characteristics. This equipment is intended to replace current compounding aseptic isolator hoods in the intensive care unit (ICU) and operating room (OR).
Scope:
VA San Diego facility is looking to purchase two (2) horizontal laminar flow hood systems. The contractor is required to provide brand name or equal equipment that meets or exceeds the physical, functional, and performance of the listed SOW in this section. Installation services will be required. Please note shipping term is FOB
Destination; all shipping cost must be included in unit cost.
Requirements/Salient Characteristics:
CLIN
ITEM DESCRIPTION
QTY
UOM
0001
Germfree 4-Foot Horizontal Laminar Flow Workstation Part# Z400E or equal
2
EA
0002
Germfree Kit for Seismic Anchoring Part# Z-SEISMIC or equal
2
EA
0003
Germfree Additional Prefilters Part# Z-PF4 or equal
2
EA
0004
Installation Service and Operation Qualification Protocol
2
EA
Must be a horizontal laminar flow hood not a containment barrier hood/isolator hood.
Must be intended for the preparation of non-hazardous compounded sterile products.
Must have a sleek compact design for effective cleaning minimizing the risk of contamination.
Must have 2 cable passthroughs for powering Omnicell IVX devices.
Must be able to fit the Omnicell IVX devices with adequate compounding space.
Must be USP 797 compliant for sterile compounding.
Must be ISO Class 5 air quality.
Must have low glare LED lighting with touch screen interface and integrated pressure monitoring and alarms.
Must be integrated with full width HEPA filter with unidirectional airflow for superior particle removal.
Must be a minimum of four (4) feet and be height adjustable via electric lift stand controls or similar to cater to each technician s height.
Must come equipped with rolling casters/wheels for easy transportation.
Must have stainless steel construction for durability and easy cleaning.
Hood must come equipped with IV hanging bar and hooks.
Must come with the following accessories: kit for seismic anchoring compatible with casters and wall anchors as well as additional prefilters.
Contractor must offer initial onsite setup and installation service of equipment.
Warranty of Equipment
Government requirement for standard manufacturer industry warranty term. The
government does not accept extended warranties, which require advance payment. Warranty shall include but not be limited to mechanical and electrical components.
Period of Performance
90 Days ARO
Delivery and Installation Service:
The contractor shall provide delivery, installation, and installation qualification/operational qualification (IQ/OQ) documentation.
Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be pre-coordinated with VA prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.
The contractor shall provide all travel, tools, labor, and materials necessary to complete assembly and uninstallation/installation of items detailed in this document.
The contractor s responsibility will include offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment and setting up the equipment according to the manufacturer`s specification followed by testing the equipment to verify that it is operational. Equipment IQ/OQ paperwork & warranty information must be handed to the approved government contact onsite.
The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities.
On-site installation of items and performance of services identified in this document shall take place during normal duty hours: 8:00 a.m. through 3:00 p.m., Monday through Friday, not including federal holidays.
In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays.
New Year s Day
January 1st
Martin Luther King s Birthday
Third Monday in January
President s Day
Last Monday in February
Memorial Day
Last Monday in May
Juneteenth
June 19th
Independence Day
July 4th
Labor Day
First Monday in September
Columbus Day
Second Monday in October
Veteran s Day
November 11th
Thanksgiving Day
Fourth Thursday in November
Christmas Day
December 25th
Place of Performance:
VA San Diego Healthcare System
3350 La Jolla Village Drive
San Diego, CA 92161
The list of Draft laminar flow hood characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required.
If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Incomplete responses to the questions below this notice will not be accepted. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:
(1) Submit your capabilities statement illustrating how your organization can/cannot meet the SALIENT CHARACTERISTICS. For instances where your company cannot meet the SALIENT CHARACTERISTICS, please explain. For instances where your company can meet the SALIENT CHARACTERISTICS requirement(s), please show how your company meets/exceeds each requirement.
(2) Please review the SALIENT CHARACTERISTICS and provide any additional feedback or suggestions. If none, please reply as N/A.
(3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.
(4) Is your company considered small under the NAICS code identified in this RFI?
(5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of SALIENT CHARACTERISTICS?
(6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available).
(7) If you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified.
(8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6?
(9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items?
(10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice?
(11) Please indicate whether your product conforms to the requirements of the Buy American Act?
(12) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate.
(13) What is estimated life span of your solution? What support/services does that entail?
(14) Does your proposed equipment have FDA clearance? Please specify what FDA clearance(s) have been obtained.
(15) Does your organization offer a leasing solution? Please elaborate.
(16) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).
(17) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract.
(18) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.
(19) Please provide your SAM.gov Unique Entity ID/Cage Code number.
Responses to this notice shall be submitted via email to Melissa.Ramirez8@va.gov. Telephone responses will not be accepted. Responses must be received no later than Tuesday, July 14th, 2026 by 10:00 AM Pacific Local Time.
All responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement.
