Request for Quote (RFQ) #: 36C25926Q0374
Beds and Mattresses for the Pueblo VA Community Living Center
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.
* The deadline for all questions is 12:00pm MT, (June 23, 2026)
All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.
** Quotes are to be provided to Christopher.Hollingsworth2@va.gov no later than 2:00pm MT, (July 2, 2026).
Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.
This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0374. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026.
The North American Industrial Classification System (NAICS) code for this procurement is 337910 with a small business size standard of 1,000 Employees. This solicitation is unrestricted.
List of Line Items;
Line Item
Description
Quantity
Unit of Measure
Unit Price
Total Price
0001
Low Profile Bariatric Bed with Mattresses and specified accessories
2
EA
$
$
0002
Hospital beds with Mattresses and specified accessories
25
EA
$
$
0003
Delivery and Installation
1
EA
$
$
0004
Disposal of Existing Equipment
1
EA
$
$
0005
Training
1
EA
$
$
Grand Total
$
Description of Requirements for the items to be acquired;
Statement of Work
1. Purpose:
1.1 The Department of Veterans Affairs, Eastern Colorado HealthCare System, Rocky Mountain Regional Hospital is requesting a Firm-Fixed Contract for the delivery and installation of two (2 EA) bariatric beds with mattresses and twenty-five (25 EA) hospital beds with mattresses. Removal and disposition of existing beds and mattresses is also required. Contractor shall also provide onsite training in advance of delivery of requested equipment and supplies.
2. Salient Characteristics:
2.1 The Low Profile Bariatric Beds need to have the following salient characteristics:
2.1.1 Provide patient capacity of at least 800 lbs with integrated scale.
2.1.2 Low bed height to minimize fall risk of 12 inches or less.
2.1.3 Minimum three position side-rails with adjustable side rail width from 36 to 48 .
2.1.4 Brake pedals at head and foot of bed.
2.1.5 Integrated siderail and footboard controls that allows for bed repositioning, bed exit feature, scale, and lock-out function.
2.1.6 Digital bed status indicator on home screen, displays bed exit/alarm, low bed indicator, HOB angle, brake set.
2.1.7 Aux 110V and USB outlet.
2.1.8 Patient bed controls including call button, adjustable bed repositioning.
2.1.9 CPR electronic and manual controls.
2.1.10 Trapeze bars to allow residents to independently shift themselves in bed for comfort and to reposition themselves to prevent pressure ulcers. The trapeze bars need to have the following salient characteristics:
2.1.10.1 Provide patient capacity of at least 500lbs.
2.1.10.2 Attaches to and mounts securely to headboard of the bariatric bed.
2.1.11.2 Overhead bar and handle height are adjustable to allow for optimal reach to allow resident to reposition self in bed.
2.2 The Hospital Beds need to have the following salient characteristics:
2.2.1 Provide patient capacity of at least 500 lbs with integrated scale.
2.2.2 Low bed height to minimize fall risk of 12 inches or less.
2.2.3 Minimum three position side-rails with side rail width of 35 .
2.2.4 Brake pedals at head and foot of bed.
2.2.5 Integrated siderail and footboard controls that allows for bed repositioning, bed exit feature, scale, and lock-out function.
2.2.6 Digital bed status indicator on home screen, displays bed exit/alarm, low bed indicator, HOB angle, brake set.
2.2.7 Aux 110V and USB outlet.
2.2.8 Patient bed controls including call button, adjustable bed repositioning
2.1.9 CPR electronic and manual controls
2.3 The bariatric mattresses need to have the following salient characteristics:
2.3.1 Provide patient capacity of at least 800 lbs.
2.3.2 Mattress has pressure redistribution system to prevent injuries and skin breakdown.
2.3.2 Microclimate system to promote airflow
2.3.3 Integrated pump system that allows for body repositioning and pressure ulcer prevention.
2.4 The hospital mattresses need to have the following salient characteristics:
2.4.1 Gel support surface that redistributes weight to prevent pressure injuries and skin breakdown.
2.4.2 Microclimate system to promote airflow.
2.4.3 Integrated pump system that allows for body repositioning and pressure ulcer prevention.
2.4.4 Turn assist feature that assists with turning, lifting and offloading patients.
3. Delivery:
3.1 Contractor shall deliver all equipment and supplies to the following address:
Pueblo VA Community Living Center (Extended Care)
2600 Oakshire Lane
Pueblo, CO 81008
3.2 Delivery Hours of Operation: Monday Friday; 0800hrs 1500hrs; excluding all Federal Holidays and any other day specifically declared a National Holiday by the President of the United States.
New Year s Day
Dr. Martin Luther King Jr s Birthday
Presidents Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Columbus Day
Veteran s Day
Thanksgiving Day
Christmas Day
3.3 Disposal of Existing Equipment: Up to six (6) beds per day shall be delivered over a five (5) day period. As each bed with mattress is delivered, a bed and mattress shall be removed for disposition.
3.4 When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government Agencies.
3.5 There is no loading dock available. Delivery Truck must have an operable lift gate. Patient room doorway dimensions are approximately 44.75 W x 82.75 H. Hallway dimensions are See attached floor plan for additional details.
3.6 No onsite storage is available during installation period. Contractor shall be responsible for storage of beds during installation time period.
3.7 The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the delivery POC in writing, preferably via email, immediately upon identification. Contractor shall repair or coordinate with the COR for replacement of damaged, defective, or missing items.
3.8 Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers instructions. Contractor is responsible for identifying additional hardware and tools required to complete assembly and installation.
3.9 Contractor will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling all items installed under this contract.
4. Point of Contact:
4.1 Charles Snyder; Office: 719.227.4058; Email: Charles.Snyder3@va.gov
5. Training:
5.1 End user training sessions must be scheduled following award and in advance of delivery of beds. Dates and times to be scheduled with POC upon award. Training must occur prior to delivery of order to ensure staff are trained and ready to use equipment upon delivery. Training shall be onsite at delivery location.
End of Statement of Work
Delivery and acceptance is to be F.O.B Destination (RFO 52.247-34) at the Veterans Affairs Medical Center, located at
VA Medical Center (Station 554)
1700 North Wheeling Street
Aurora, CO 80045-7211
52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition
ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL
Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable.
Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and services associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.
If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet or exceed are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must
Meet the salient physical, functional, or performance characteristics specified in this solicitation;
Clearly identify the item by-
Brand name, if any and
Make or model number,
Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and
Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.
The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation
Any award made as a result of this solicitation will be made on an All or Nothing Basis.
State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.
If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Search (SBA SBS): https://search.certifications.sba.gov/ at the time of proposal submission AND award, or will be considered non-responsive, and will NOT be considered for award
Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.
All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.
All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.
Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; (III) Completion of RFO 25 Provision RFO 52.225-2.
Volume I - Technical capability or quality of the item offered to meet the Government requirement
The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.
Volume II Price
Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.
Volume III Completion of RFO 25 Provision
The offeror shall complete the provision if required by RFO Part 25. Provision RFO 52.225-2
(End of Addendum to 52.212-1)
52.212-2, Evaluation--Commercial Items applies to this acquisition
ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS:
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.
The following factors shall be used to evaluate quotations:
Factor 1. Technical capability or quality of the item offered to meet the Government requirement
Factor 2. Price
Factor 3. Completion of RFO 25 Provision. RFO 52.225-2.
Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:
Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.
Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.
Factor 3. Completion of RFO 25 Provision: The Government will evaluate the responses an offeror makes to Attachment - RFO 52.225-2 for completeness. The Government will evaluate quotes of foreign and domestic offers IAW RFO Part 25. The offeror will complete the provision if required IAW RFO 25. RFO 52.225-2.
(End of Addendum to 52.212-2)
52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition
The following RFO clauses are incorporated by reference;
Applicable
(X)
Number
Title
Source
52.203-6 with Alt I
Restrictions on Subcontractor Sales to the Government
Statute
52.203-13
Contractor Code of Business Ethics and Conduct
Statute
X
52.203-17
Contractor Employee Whistleblower Rights
Statute
52.203-19
Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements
Statute
52.204-9
Personal Identity Verification of Contractor Personnel
Other
X
52.204-13
System for Award Management Maintenance
Statute
52.204-91
Contractor identification
X
52.209-6
Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
Statute
52.209-9
Updates of Publicly Available Information Regarding Responsibility Matters
Statute
X
52.209-10
Prohibition on Contracting with Inverted Domestic Corporations
Statute
52.219-4
Notice of Price Evaluation Preference for HUBZone Small Business Concerns
Statute
52.219-6
Notice of Total Small Business Set-Aside
Statute
52.219-6 with Alt I
Notice of Total Small Business Set-Aside, with Alternate I
Statute
52.219-8
Utilization of Small Business Concerns
Statute
52.219-9
Small Business Subcontracting Plan
Statute
52.219-9 with Alt I
Small Business Subcontracting Plan, with Alternate I
Statute
52.219-9 with Alt II
Small Business Subcontracting Plan, with Alternate II
Statute
52.219-9 with Alt III
Small Business Subcontracting Plan, with Alternate III
Statute
52.219-9 with Alt IV
Small Business Subcontracting Plan, with Alternate IV
Statute
X
52.219-14
Limitations on Subcontracting
Statute
52.219-16
Liquidated Damages Subcontracting Plan
Statute
X
52.219-33
Nonmanufacturer Rule
Statute
X
52.222-3
Convict Labor
EO
X
52.222-19
Child Labor Cooperation with Authorities and Remedies
EO
52.222-35
Equal Opportunity for Veterans
Statute
52.222-35 with Alt I
Equal Opportunity for Veterans, with Alternate I
Statute
X
52.222-36
Equal Opportunity for Workers with Disabilities
Statute
52.222-36 with Alt I
Equal Opportunity for Workers with Disabilities, with Alternate I
Statute
52.222-37
Employment Reports on Veterans
Statute
X
52.222-40
Notification of Employee Rights Under the National Labor Relations Act
EO
52.222-41
Service Contract Labor Standards
Statute
52.222-42
Statement of Equivalent Rates for Federal Hires
Employee Class Monetary Wage-Fringe Benefits
______ ____________
Statute
52.222-43
Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)
Statute
52.222-44
Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment
Statute
X
52.222-50
Combating Trafficking in Persons
Statute
52.222-50 with Alt I
Combating Trafficking in Persons, with its Alternate I
Statute
52.222-51
Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements
Other
52.222-53
Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements
Other
52.222-54
Employment Eligibility Verification
EO
X
52.222-62
Paid Sick Leave Under Executive Order 13706
EO
X
52.222-90
Addressing DEI Discrimination by Federal Contractors
EO
52.223-9
Estimate of Percentage of Recovered Material Content for EPA-Designated Items
Statute
52.223-9 with Alt I
Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I
Statute
52.223-11
Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons
Statute
52.223-12
Maintenance
Statute
52.223-20
Aerosols
Statute
52.223-21
Foams
Statute
X
52.223-23
Sustainable Products and Services
Statute
52.224-3
Privacy Training
Statute
52.224-3 with Alt I
Privacy Training, with Alternate I
Statute
X
52.225-1
Buy American-Supplies
Statute
52.225-1 with Alt I
Buy American-Supplies, with Alternate I
Statute
52.225-3
Buy American-Free Trade Agreements-Israeli Trade Act
Statute
52.225-3 with Alt II
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II
Statute
52.225-3 with Alt III
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III
Statute
52.225-3 with Alt IV
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV
Statute
52.225-5
Trade Agreements
Statute
52.225-19
Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States
Other
52.225-26
Contractors Performing Private Security Functions Outside the United States
Statute
52.226-4
Notice of Disaster or Emergency Area Set-Aside
Statute
52.226-5
Restrictions on Subcontracting Outside Disaster or Emergency Area
Statute
X
52.226-8
Encouraging Contractor Policies to Ban Text Messaging While Driving
EO
52.229-12
Tax on Certain Foreign Procurements
Statute
X
52.232-29
Terms for Financing of Commercial Products and Commercial Services
Statute
52.232-30
Installment Payments of Commercial Products and Commercial Services
Statute
X
52.232-33
Payment by Electronic Funds Transfer System for Award Management
Statute
52.232-34
Payment by Electronic Funds Transfer Other than System for Award Management
Statute
52.232-36
Payment by Third Party
Statute
X
52.232-40
Providing Accelerated Payments to Small Business Subcontractors
Statute
52.232-90
52.232-90, Fast Payment Procedure
Statute
X
52.233-3
Protest After Award
Statute
X
52.233-4
Applicable Law for Breach of Contract Claim
Statute
X
52.240-91
Security Prohibitions and Exclusions
Statute
52.240-91 with Alt I
Security Prohibitions and Exclusions, with Alternate I
Statute
52.240-92
Security Requirements
Other
52.240-92 with Alt II
Security Requirements with Alternate II
Other
52.240-93
 Basic Safeguarding of Covered Contractor Information Systems
Â
X
52.244-6
Subcontracts for Commercial Products and Commercial Services
Statute
52.247-64
Preference for Privately Owned U.S.-Flag Commercial Vessels
Statute
52.247-64 with Alt I
Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I
Statute
52.247-64 with Alt II
Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II
Statute
852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)
VAAR 852.203-70
Commercial Advertising (MAY 2018)
VAAR 852.232-72
Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.233-70
Protest Content/Alternative Dispute Resolution (OCT 2018)
VAAR 852.233-71
Alternate Protest Procedure (OCT 2018)
VAAR 852.246-71
Rejected Goods (OCT 2018)
852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008)
The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at RFO 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.
https://www.acquisition.gov/far-overhaul
https://www.acquisition.gov/vaar
The following RFO provisions are to be incorporated by reference:
Applicable
(X)
Number
Title
Source
52.203-11
Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions
Statute
X
52.203-18
Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation
Statute
X
52.204-7
System for Award Management Registration
Statute
52.204-7 with Alt I
System for Award Management Registration, with Alternate I
Statute
52.204-90
Offeror Identification
Statute
52.207-6
Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)
Statute
52.209-12
Certification Regarding Tax Matters
Statute
52.219-2
Equal Low Bids
Statute
52.222-18
Certification Regarding Knowledge of Child Labor for Listed End Products
E.O.
52.222-48
Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification
Other
52.222-52
Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification
Other
52.222-56
Certification Regarding Trafficking in Persons Compliance Plan
Statute
52.223-4
Recovered Material Certification
Statute
X
52.225-2
Buy American Certificate
Statute
52.225-4
Buy American-Free Trade Agreements-Israeli Trade Act Certificate
Statute
52.225-6
Trade Agreements-Certificate
Statute
52.225-20
Prohibition on Conducting Restricted Business Operations in Sudan-Certification
Statute
52.225-25
Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications
Statute
52.226-3
Disaster or Emergency Area Representation
Statute
X
52.229-11
Tax on Certain Foreign Procurements Notice and Representation
Statute
52.240-90
Security Prohibitions and Exclusions Representations and Certifications
Statute
The following VAAR provisions are to be incorporated by reference:
None
The following VAAR clauses are to be incorporated by reference:
VAAR 852.212-71
Gray Market Items (APR 2020)
VAAR 852.212-72
Gray Market and Counterfeit Items (MAR 2020) (DEVIATION)
The Defense Priorities and Allocations System (DPAS) does not apply.
Date and Time offers are due to Christopher.Hollingsworth2@va.gov by 2:00pm MT, July 2, 2026.
Name and email of the individual to contact for information regarding the solicitation:
Chris Hollingsworth
Christopher.Hollingsworth2@va.gov
