RFI INSTALLATION OF PALLET RACKING AND METAL FURNITURE

REQUEST FOR INFORMATION: OFG-RFI0030-26 RFI

INSTALLATIONS

RFI DISCLAIMER

This Request for Information (RFI) does not create any representation, either express or implied, that if a tender or procurement process does proceed, that the participant’s tender or other form of application (if any) will be given any preference or special consideration.

Participants are still required to follow any tender or procurement process that may take place in the future.  If a solicitation is released, it will be advertised under “Contracting Opportunities” in SAM.gov.  It is the responsibility of potential offerors/bidders to monitor these sites for the release of any solicitation.

This RFI does not indicate a commitment to any course of action.

Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will solely be at the interested party’s expense

OVERVIEW:  RFI

Federal Prison Industries (FPI) would like to enter into (1) base plus (4) option years if exercised for potential contractors to provide Installations for the UNICOR Office Furniture Group (OFG)-Metals.  

Installation services that will utilize the materials as part of this RFI are as follows:

• Pallet racking
• Storage Cabinets and Lockers
• Military and Institution Metal Furniture
• Various Metal Storage Systems

Objective of this RFI is to collaborate with Industry on how best to structure the Request for Proposal (RFP) to ensure:

1. Greater Market Awareness/Participation by Relevant and Capable Suppliers
2. Address Quality
3. Address Assurance of Service: Ensure Services are Available When and Where Needed
4. Address Availability of Domestic Small Business Suppliers
5. Lock in Price:  How Best to “Lock in Price” While Minimizing Price Risk for Both FPI and Potential Supplier

To enable this, we are launching this RFI as a catalyst to this collaborative process in development and participation in eventual RFP by qualified suppliers.

BACKGROUND

Federal Prison Industries, Inc. (FPI), operating under the trade name UNICOR, was established by statute and Executive Order 6917 in 1934 with a mission to rebuild the lives of individuals who have taken wrong turns in life. FPI’s program provides federal inmates with valuable job and life skills, which, upon release from prison, will enhance their prospects for employment and success within their communities, and doing so without spending American tax dollars.  FPI is unique in that it is a manufacturing organization operating within the U.S. Federal Government. 

Currently, FPI is comprised of seven (7) business sectors: Agribusiness, Electronics, Clothing and Textiles, Fleet Services, Recycling, Office Furniture, and Services.  Throughout the 85-year history of FPI, these business groups have changed based on market opportunity and demand patterns.  Combined, these business groups provide hundreds of products and services to multiple departments and agencies of the Federal Government such as the Department of Justice, Department of Defense, and Defense Logistics Agency.  While FPI has a private sector customer base, the majority of its customers are Federal Government agencies.

This RFI, and eventual RFP, pertains to the Office Furniture Group.   The following are some key issues this RFI will address:

RFI OBJECTIVES:

The objective of the RFI is to maximize the cube utilization and correct the safety problems of obsolete warehouse racking and storage systems throughout UNICOR’s customers. The racking and storage solutions provided by the vendor will optimize safety by helping to ensure that UNICOR warehouse racking and storage systems are compliant with the National Fire Protection Association (NFPA) code and the Unified Facilities Criteria (UFC). Furthermore, the improved racking and storage will increase cube utilization to meet audit readiness standards and improve inventory accuracy of high dollar sensitive UNICOR customers managed material.

GENERAL CONDITIONS AND REQUIREMENTS

Scope of Work:

This Statement of Work (SOW) defines the tasks required to provide supplies in support of the UNICOR FPI El Reno racking systems. This includes, but is not limited to, the installation of new racking and storage configurations, retrofitting/upgrading/repairing existing racking and storage configurations, and demolition and removal of existing storage configurations.

Description of Work:

The Contractor shall provide all supervision/management, personnel, materials, supplies, equipment, tools and transportation, except for those items specified as Government furnished property, necessary to perform the ERMT Metals defined in the SOW. This work may consist of (1) disassembly and/or demolition and removal of obsolete racking and storage configurations and associated debris, (2) installation and assembly of new racking and storage configurations, and (3) other retrofit, upgrade, and/or repair requirements to make existing racking and storage configurations operational. The delivery orders that are awarded to ERE1 against the IDIQ Contract will define the work required for each individual project. The Contractor shall complete each project within timeframes that support customer requirements. The Government may provide technical direction as a means of assisting the Contractor to accomplish the work detailed in the SOW; however, the Government will not control the methods used by the Contractor to perform the work set forth in the SOW.

General Operating Conditions and Requirements:

Place of Performance. The orders will be issued through FPI, UNICOR in El Reno, OK. However, the primary place of performance for work performed will be at various Government sites throughout Indo-Pacific region, Europe and the United States. To that end, each individual Delivery Order will identify the location of work for that order.

Period of Performance. The Period of Performance for this IDIQ is not to exceed five (5) years from the date of contract award. Additionally, each individual Delivery Order will include a period of performance for that project.

The Contractor is not expected to work on Government observed Federal holidays. In the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed for a regularly scheduled workday, the COR, in conjunction with the KO and/or the Contract Specialist, will determine and advise the Contractor on whether work can be performed on that day.

Hours of Operation and Access to the Host Installation.

The normal hours of operation for most sites is Monday through Friday, 0700-1530, excluding Federal Holidays. Contractor personnel shall be on site during the normal hours of operation. However, some Distribution Centers are 24-hour operations. Consequently, some work must be performed outside of the normal hours of operation. Such work shall be coordinated with the COR.

The Contractor may be allowed, as required to minimize interruption of production operations, to perform work outside of regular hours. Where work is desired to be performed other than during regular hours, the Contractor shall request permission from the COR at least 48 hours in advance in order for the necessary arrangements to be made.

Due to changing traffic requirements brought on by construction, changing missions, and security concerns within the Host Installation, access to the Host Installation is subject to change, sometimes with little or no warning. Inbound and outbound traffic restrictions may exist.

Government Interaction.

Contracting Officer (KO) and Contracting Officer’s Representative (COR). The Contractor’s primary interaction with the Government shall be through the Contracting Officer (KO) and the Contracting Officer’s Representative (COR), if assigned, to this contract. The COR, if assigned, will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

1. Provide the primary interface between the Contractor and the Host Installation Headquarters.

2. Assure that the Contractor performs the technical requirements of the contract.

3. Perform inspections necessary in connection with contract performance.

4. Maintain written and oral communications with the Contractor concerning technical aspects of the contract.

5. Issue written interpretations of technical requirements, including Government drawings, designs, and specifications.

6. Monitor the Contractor's performance, conduct quality assurance evaluations, and notify the KO and contractor of any efficiencies and deficiencies.

7. Assist in identifying and incorporating process improvements.

8. Coordinate availability of Government Furnished Property (GFP).

9. Provide access and site entry of Contractor personnel.

A COR; when assigned, will be assigned separately with each delivery order against the contract. The COR will vary per delivery order depending on the various sites and engineering responsibility. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price and estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

Designated Government Representative.

The government for each distribution center/delivery order shall designate a government representative as a site point of contact (POC) that will evaluate the installation process and provide input and aid the COR and KO at the various levels of completion. These evaluations will be coordinated with COR input and official contract changes will still be coordinated through the COR and approved by the KO. The POC will not have authority relating to the contract or contract payments.

The Government and the Contractor will have personnel working in the same area. The Government will provide general instructions on limitations and deadlines. Contractor personnel will independently carry out the tasks identified in this SOW. Completed work will be verified by the Government POC and/or COR for adherence to project specifications, procedures, accuracy, and completeness. Project specifications shall include but are not limited to SOW, drawings, layout, bill of material, and other required documents.

All contract personnel attending meetings, answering Government telephones, corresponding by e-mail, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of the members of the public that they are Government officials. All Contractor employees shall always wear ID badges conspicuously on his or her outer clothing above the waist and shall identify themselves as Contractors while in the workplace and at meetings.

Resource Requirement

Key Personnel. The Contractor shall employ the experienced personnel necessary to perform all work required under this contract and its subsequent Delivery Orders. The Contractor, or Contractor and Subcontractor Team, must have the necessary qualifications to provide these services. The Contractor shall identify all key personnel by name, position, and firm (if other than prime contractor, provide address (city/state) where the firm is located)). Exclusive of the Program, Contract, and Financial Management functions, the Contractor may utilize subcontractors or consultants identified in the accepted proposal, or, subsequently approved by FPI UNICOR to perform any of the functions required by the tasks detailed in this SOW. Project Managers can be from the prime or teaming relationships.

Program Manager (PgM). The Contractor shall designate one (1) individual as the Program Manager (PgM) to serve as the single point of contact (POC) for coordination of program issues with FPI, Unicor. The PgM shall be responsible for the overall management of the contract including cost, schedule, and technical quality. The PgM shall be competent, experienced, and knowledgeable in the design, engineering, manufacturing, layout, construction and installation of large-scale racking and storage projects for logistics facilities. The PgM shall take immediate corrective action when performance is not acceptable to FPI, Unicor. The PgM shall oversee the development and implementation of record keeping, administrative, safety and quality control programs.

Quality Assurance/Quality Control (QA/QC) Manager. The Contractor shall designate one (1) individual trained within its organization to be responsible for overall management of Quality Assurance and Quality Control (QA/QC) and have the authority to act in all QA/QC matters. The QA/QC manager shall have a thorough knowledge of current UNICOR warehouse racking and storage design, engineering, manufacturing, layout, construction and installation methods, standards, and practices. In addition, the QA/QC manager shall be experienced in incorporating Unicor warehouse racking and storage standards and practices into the UNICOR processes.

The QA/QC Manager is responsible for ensuring compliance with the requirements identified in the SOW and the Contractor Quality Control Plan. Compliance includes but is not limited to proper materials, correct amounts, acceptable quality, proper installation, and adherence to plan/layout.

Project Manager(s) (PM). The Contractor shall designate an individual as the dedicated Project Manager (PM) for each Delivery Order. The PM shall be the single POC for the performance of all Project level Tasks and shall be responsible to the PgM for the management and execution of the approved Delivery Order and all Federal, State, and local laws and regulations. The PM shall maintain close communication and coordination with the COR. The PM, when performing work on site, shall be on site for the duration of each workday and available to meet with the COR or designated Government Representative within one (1) hour of notification during duty hours and within two (2) hours after normal working hours. The PM may act as the PgM, with the approval of the COR, provided the nature, complexity, and level of effort (LOE) of the Project level Tasks will not interfere with or diminish performance of the Program level Tasks.

Non-Key Personnel. The Government has determined that the following labor categories are required to meet the requirements of the contract. Personnel assigned to or utilized by the Contractor in the performance of this contract shall meet the experience, educational, or other background requirements set forth below.

Construction and Racking Installation Personnel. The Contractor shall utilize only personnel that meet or exceed industry standards for qualifications and experience following all regulations. The COR may request the resumes of any personnel in order to confirm that personnel meet the requirements for the job category. Each individual shall be trained and have the requisite experience within their discipline to ensure activities, to include planning, field activities, report writing, design recommendations, etc., are of the quality to meet the Project Objectives.

Availability of Installation Teams. To the maximum extent practical, the Contractor shall compete orders when sub-contracting multiple crews. It is critical to FPI, UNICOR that additional crews are available to allow projects to either be expedited or to work on more than one racking installation at a time.

No employee or representative of the Contractor will be admitted to the site of work unless he/she furnishes satisfactory proof that he is a citizen of the United States, or, if an alien, his residence within the United States is legal. All Contractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Said outer garment employee identification shall not be substituted for DoD required passes or badges.

The Contractor shall ensure that all personnel have the ability to read, write, speak, and proficiently communicate using the English language in oral and written communications; that they completely understand the requirements of this Statement of Work; and, that they have the ability to work independently and well with others in a team environment. It is acceptable in some instances to have a lead installer assist with team communications when necessary. This shall be coordinated with the KO and COR prior to the start of any work.

Quality Management.

Quality Management Plan. FPI, UNICOR is committed to a highly interactive relationship between the Contractor and Government quality management personnel and activities. The Contractor shall establish and implement a process-based quality management system (QMS) to facilitate the interaction across quality personnel and activities. The Quality Management Plan component of the QMS will demonstrate the Contractor’s dedication to ensuring the best possible products are delivered to the FPI, UNICOR end user. The Contractor shall provide a Quality Management Plan compliant with FAR 52.246-2(b), “Inspection of Supplies-Fixed Price”. The Contractor’s Quality Plan shall describe in detail its risk and preventive action-based approach to quality planning, assurance, control and improvement for the design, manufacturing, and life cycle maintenance of its products.

Quality Assurance Provisions.

Inspection. Inspection of the rack installation and rack functional usage will be performed by the KO or designated representative to ensure that the materials and services conform to each Delivery order. Failure of the system to pass inspection is cause for rejection. The foreman or project manager for the vendor must verify the quantity, quality, and type.

Documentation. The Contractor shall obtain and submit all documentation required for the installation of pallet and package racks in the geographical seismic area identified in each Delivery order. The documentation must include but is not limited to project layout and bill of material,

Partial Acceptance and Government Occupancy. The Government will provide a building section for the Contractor for installation of the racks while continuing to operate in the rest of the building. The Contractor shall provide the Government occupancy to the portion of the building section’s racks after successful completion of each installation and inspection.

Security.

The Contractor or any representative of the Contractor entering DoD locations to perform contract requirements shall abide by all security regulations and may be subject to security checks. Contractor personnel and property shall be subject to search and seizure upon entering, while on, and upon leaving the DoD locations pursuant to installation regulations.

Contractor personnel shall conduct and present themselves In Accordance With (IAW) acceptable professional business etiquette and workplace decorum at all times. The Contractor shall remove any individual from the site whose continued presence or employment on this contract is deemed by the KO or COR to be contrary to the public interest, deemed to adversely affect health, morale, welfare, or good order and discipline on the installation, or inconsistent with the best interests of national security. IAW USC Title 18, Crimes and Criminal Procedure, Part I, Crimes, Chapter 67, Military and Navy, Section 1382, the Installation Commander has the authority to bar individuals from the Host Installation.

In the event of a strike by Contractor personnel, the Contractor shall be responsible for the cost of any increased security as determined necessary by the Installation Commander.

The contractor needs to sign off that all necessary training is complete prior to start of any project work.

The Contractor shall report any security violations to the KO or COR within one (1) hour up to three (3) hours of discovery. A security violation is any knowing, willful, or negligent action that could reasonably be expected to result in an unauthorized disclosure of classified information; to include a loss or gain of classified material. The contractor must wait for KO or COR to acknowledge their violation has been received and they have the okay to resume work. They cannot resume work at the site until receiving either verbal or written authorization to resume work.

Incident Reporting. The Contractor shall submit a written incident report for each job-connected injury, occurrence of property damage, or motor vehicle accident to the PM or his/her designated representative. The Contractor and PM or designated representative will complete the Mishap Report per Host Installation guidelines. The estimated absence in days, if any, by employees due to injury and/or cost of property or vehicle damages shall be included.

Personal Protective Equipment (PPE). The Contractor shall require their personnel to wear personal protection equipment (PPE) (e.g., safety shoes or safety boots, hearing protection, eye protection, gloves, safety harnesses, etc.) in all areas and on all jobs as required by the Host Installation and IAW OSHA standards. The Contractor shall provide signage identifying all hard hat areas. The Government will not be responsible for furnishing or paying for the cost of PPE.

Housekeeping and Waste and Debris Removal. The Contractor shall maintain a high level of workplace housekeeping at all times throughout the performance of this contract. The job site shall be cleaned at the end of each day of all debris (concrete chips, dirt, dust, water, etc.) and waste material (metal, wood, plastic, packaging, packing, packaging, solvents, etc.). All scrap, waste, and spoil material shall be removed on a daily basis. All on-site waste and debris generated in performing this contract shall be disposed of off-site at Contractor arrangement and expense.

Flammable and other hazardous materials. The Contractor shall comply with all OSHA standards for the storage, handling, dispensing and application of flammable paints, solvents, i.e. motor fuels, corrosives, caustics, compressed gases, combustibles and other hazardous materials. This includes the use of ventilation, personal protective equipment, respiratory protection, lavage, monitoring for airborne contaminants and requirements to convey to workers the hazards associated with the operation. Only a one (1) day supply of flammable/other hazardous material may be kept at the job site. All other job stock of flammable/other hazardous material shall be stored IAW with applicable OSHA standards at a Host Installation location remote from the job site as approved by the Host Installation Safety Officer.

Material Safety Data Sheets (MSDS). The Contractor shall submit current Safety Data Sheets(SDS) for all materials, including substitutions, prior to use on the project. All SDS’s submitted shall be reviewed by the distribution site safety personnel and approved ahead of time. This review with safety shall be coordinated with contractor, COR and POC.

Hot Work Processes. Welding, cutting or use of flame devices require prior approval of the Host Installation Fire Department, Fire Chief, and shall be performed in accordance with ANSI/AWS Z49.1:2012. A welding screen shall be used whenever welding is being done. The Contractor shall have a firewatcher on duty whenever there is welding, cutting or open flame devices being used. The firewatcher shall have contractor supplied fire extinguisher with him during all grinding/flame cutting and welding operations. After welding is complete, the contractor shall maintain a fire watch for minimum 30 minutes after completion of work. At no time will Contractor use or block installed fire equipment, valve houses, or post indicator valves unless authorized by the Fire Department. Failure to follow this procedure may result in removal of personnel responsible permanently from the installation.

Construction Equipment. Gasoline, diesel, and LPG fueled equipment use inside of buildings during installation requires approval from the Host Installation ESOH Office and will be kept to a minimum to preclude the build-up of carbon monoxide and other hazardous and noxious fumes. Electric motor driven arc welding machines are preferred for welding. If gasoline or diesel engine welding machines are used, the machines will be kept outside of the building with welding cables running inside, or the engine exhaust will be piped to the outside of the building subject to approval by the ESOH Office.

DEFINITIONS, ACRONYMS, and APPLICABLE DOCUMENTS.

General. The following documents of the exact issue form a part of this requirement to the extent specified herein. In the event of a conflict between the documents referenced herein and the contents of this SOW, this SOW shall be considered a superseding requirement. Any final interpretation of standards involving compliance with any applicable regulatory standard, other pertinent Federal/state laws or codified regulations will rest with FPI UNICOR.

Design Drawings. The Government will provide design drawings for each warehouse racking and storage project. The drawings will be conceptual in nature and shall be used for reference only. Where required to design, fit, and install the racks, dimensions shall not be taken from drawings but shall be taken in the field from measurements at the site location. All dimensions and quantities given in this specification and on the drawings are given in nominal values; therefore, the Contractor may be required to make on-site measurements.

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SYSTEMS, TRAINING, and SUPPORT SERVICES.

General. The Government will identify all Government furnished property, equipment, systems, training, and support services within each individual Delivery Order issued under this Contract. The Contractor shall use the property, equipment, systems, and services supplied by the Government only to perform work under this contract or as authorized by the KO or COR.

Utilities. The Government will provide electricity (120v, 15a, 60 Hz receptacles as a minimum) and nominal amounts of city water from existing sources for Contractor use during installation. Make up and take down of connections and lines shall be the Contractor’s responsibility. Prior to final acceptance, the Contractor shall remove all temporary connections and lines. The Contractor shall provide compressed air and any additional power requirements.

CONTRACTOR FURNISHED MATERIAL, SUPPLIES, EQUIPMENT, TRAINING, SUPPORT SERVICES, and RESPONSIBILITIES.

General. The Contractor shall furnish all material, supplies, equipment, training, and support services required to perform the work under this contract that are not listed in Section C-3 of this SOW. Title to all Contractor furnished items shall remain with the Contractor. Contractor furnished equipment shall meet the same safety requirements as those established for Government equipment. The Contractor shall furnish all of the necessary personnel and special equipment (MHE, cranes, etc.) and shall be responsible for offloading all Contractor furnished equipment and material delivered to the site. The Contractor shall give the Government Representative or designee 48 hours advanced notice of all Contractor material and equipment deliveries to the work site.

Contractor Responsibility for GFP Accountability. Title to all GFP shall remain vested with the Government throughout the Period of Performance of this contract. The Contractor shall safeguard the custody of, maintain proper care for, and provided quantitative and physical control over all GFP.

TASK REQUIREMENTS

General. The work required by this contract shall be performed IAW this SOW and its subsequent Delivery Orders. The following represents the general task requirements that may be included in totality or in part for each specific Delivery Order.

Parts and Services. The vendor shall provide a price list with pricing for all parts covered in the contract along with all necessary services such as but not limited to an engineering study. For parts that UNICOR does not cover on the price list should be included in the prime contractor’s price list.

Demo. Tear down of existing racks shall be necessary when included in the SOW of delivery orders. Demo shall include existing electrical, lighting, sprinklers, etc. as specified. Rental of equipment for demo and/or disposal shall be the vendor’s responsibility. Any disposal related to demo shall also be the vendor’s responsibility.

Installation. Installation of new racking shall be necessary when included in the SOW of delivery orders. Note: The vendor shall submit a request for any specific information regarding floor/slab, roof, electrical, etc. needed pertaining to vendor’s installation which would be supplied by the government. This shall take place prior to the pre-installation conference, but no later than 30 days after delivery order award.

Sprinkler Installation. Sprinkler installation shall be required when included in the SOW of delivery orders. No installation shall take place without completed plan drawings, calculations, and prior approval from the contracting officer.

Specialty Components. Specialty components not on parts list shall be priced in a percentage difference comparable to similar parts. If the price difference is outside the comparable percentage; negotiations/discussions shall be required with vendor and KO to determine a fair and reasonable alternative.

High Priority/Expedite Requirements. On occasion KO may require vendor to provide expedited quotes ahead of existing pipeline of quotation requests. On occasion KO may require high priority projects be started/completed ahead of other projects in current pipeline. Negotiations/discussions for these special requests will be coordinated between KO and vendor.

Re-utilization Tear Down/Setup. On occasion there may be requirements for tearing down racking and setting up in other buildings or locations. These requirements may be in addition to the purchase and setup of new racking, or they may be entirely re-utilization service. In some instances, installations may require re-purposing where some, or all of, the racking is not UNICOR racking.

Load Rating Markings. All racking whether new or repurposed shall be marked with load ratings based on the engineering study for each project. All sections of racking shall have load rating markings as per specs noted in 2.2.3.1

Engineering Study. An engineering study shall be required for all projects, both new and/or repurposed racking. Engineering studies shall be developed based on the desired configuration in the project scope of work.

Fire Protection Requirements. Vendors shall follow NFPA, UFC (United Facilities Criteria), and FM Global for fire protection standards for all racking and bin boxes.

Warehouse Racking and Storage Tasks.

Project Kick Off Meetings. The Contractor shall participate in post contract award Project Kick Off Meetings. The meetings will serve as a forum to address contractual and/or procedural issues related to the overall project and to finalize project related strategies. The meetings will also serve as preconstruction conferences during which project scheduling may be reviewed and finalized based on Government re-warehousing activities, and Contractor manufacturing, and mobilization timelines. Preliminary design drawings may be reviewed during these meetings as well.

Design Review Meetings. The Contractor shall participate in preliminary and critical design review meetings to present, finalize, and gain final approval of all planned racking and storage system configurations and bills of materials. The outcome of these meetings will provide the Contractor with formal notice to proceed from the Government for manufacturing, delivery, and installation based on the agreed upon Project Schedule.

Floor Testing. The Contractor shall perform an engineered floor capacity test and provide results to the PM or designated representative for review and acceptance before installing the racks. The Engineering Report shall be used to confirm that the existing concrete floor shall support the loads including the racks to be installed. No drilling or alteration of the floor shall be done without coordination and approval from the Host Installation ESOH Office for drilling requirements. If the report shows that expected load exceeds the capacity of the floor, a determination shall be made by the PM, based on those findings as to plausible alternatives.

Warehouse Racking and Storage Supplies.

The Contractor will be required to install new and/or upgrade, retrofit, and/or repair existing warehouse racking and storage systems. This work may include, but not be limited to:

• Engineering and design to provide preliminary and final drawings and material lists.

• The disassembly and/or demolition and removal of obsolete racking and storage configurations and associated debris.

• The installation and assembly of new racking and storage configurations.

• Other retrofit, upgrade, and/or repair requirements to make existing racking and storage configurations operational.

The Contractor shall provide the necessary materials, hardware, equipment, and transportation to perform the work required by each individual Delivery Order. The required supplies may include, but not be limited to:

• Pallet Racking Systems, to include shelf beams, decking, decking channel, frame uprights, corner guards, heavy-duty crossbars, and forklift bump rails;

• Cantilever Storage Rack Systems;

• Heavy Capacity Stacking Rack Systems;

• Associated hardware and accessories (e.g., fastening devices, cargo netting, and sprinkler systems);

• Finishing materials (e.g., paint, signage, and labelling);

• The only signage, stickers, etc. on parts shall refer to final rack system capabilities as determined in engineering analysis.

• All necessary transportation and installation equipment.

Government Acceptance Meetings. The Contractor shall participate in Government Acceptance Meetings to obtain final Government Acceptance of the installed racking and storage solution. These meetings will take place after the Contractor has completed all work required by the Delivery Order SOW and has successfully passed all inspections. The Contractor shall provide final as-built drawings and technical data at this time. (CDRL A003; CDRL A004).

Deliverables.

Installation Schedule. The Contractor shall prepare and submit an Installation (Project) Schedule. The schedule shall detail the execution of all contractually and Delivery Order imposed tasks. The schedule shall provide the Government with planned performance information to assist the Contractor and the Government in project planning and control. Submission approval and acceptance is required prior to formal design and manufacture notice to proceed is granted. The schedule shall be submitted electronically in MS Project format NLT 30 days after contract award.

Preliminary Engineering Layout/Design Drawings. The Contractor shall prepare and submit preliminary Engineering Drawings and Associated Lists. The Contractor shall provide engineering layout, design drawings, and associated engineered floor test report, equipment design drawings, and materials lists for all equipment to be supplied IAW the specifications detailed in this Contract and each individual Delivery order. A Professional Engineer (PE) stamp will be required (post contract award; not during the solicitation/proposal stage) on all contractor design prints to attest to the design stability based on intended geographic location (seismic) of racking system. The PE stamp signifies that the maximum deflection permitted for load is within the parameters of the referenced standard. The Contractor shall certify each rack configuration for the maximum load rating and post the rating on each rack row (first and last upright in each row shall have a decal with max load).

Submission approval and acceptance is required prior to formal manufacture notice to proceed is granted. All documents shall be submitted electronically in AutoCAD 2015 (or later) and PDF format NLT 20 days after contract award.

Technical Representatives List. The Contractor shall prepare and submit a Technical Representative List. The Contractor shall provide contact information for the Government’s use in obtaining technical and warranty support from the Contractor and its Subcontractors, Vendors, and Suppliers after the completion and final acceptance of all contractually and Delivery Order imposed tasks.

All documents shall be submitted electronically in PDF format NLT 30 days prior to the completion of the Contract.

As stated in the “Overview” section of this document, the following are the RFI Objectives in more detail:

RFI GUIDELINES

Information from this RFI may lead to one-on-one market research discussions and other recommended approaches to industry engagement.

Although all comments received will be carefully reviewed, considered for inclusion in future RFP, and any possible later action, the initiators of this request make no commitment including any recommendations.

Your response to this RFI is requested on or before 2:00pm EST on Friday, May 29, 2026.  Responses must be submitted electronically addressed to Babs McMaster at Barbara.McMaster@usdoj.gov with the subject line “RFI RESPONSE OFG-RFI0030-26-RFI– Installations_(Your Organization name)”.