Barkley Spillway Gate Machinery Painting

The U.S. Army Corps of Engineers (USACE), Nashville District (LRN), intends to issue an Invitation for Bid (IFB) solicitation for a firm fixed-price (FFP) construction contract for the Barkley Dam Spillway Gate Machinery Painting in Grand Rivers, Kentucky.

This is a Pre-solicitation Notice. This Notice is being issued for planning and information purposes only. This notice is not a solicitation, nor is it to be construed as a commitment by the Government. The Government will not pay for any effort expended in responding to this notice, nor will the Government accept bids as a result of this notice.  

POINT OF CONTACT: The Primary Contract Specialist for this solicitation is Kenyanna Jennings, Kenyanna.l.Jennings@usace.army.mil. Any communication regarding this notice should be made in writing sent via email and must identify with the Solicitation number, company name, address, phone number and point of contact.

PROJECT DESCRIPTION: The scope of this requirement includes the cleaning, prepping, and painting the spillway machinery at all twelve (12) gates with one consistent coating. While following work restrictions below, the contractor will remove all coating that is not tightly adhered to the steel substrate and repair any existing corrosion. The final surface must be brought back to like new conditions. The use of power shrouded tools with vacuum collection must be used to meet the requirements of SSPC-SP-3 (Power Tool Cleaning) Surface Preparation and meet the requirements of lead collection and disposal.  Where SSPC-SP-3 is not physically possible, the contractor must still perform SSPC-SP-1 and the prescribed coating system.

Minimum Technical Requirements" and "Critical Features of Work: The following work restrictions must apply to the contractor.

1. The contractor must not disassemble any “active machinery components” including motors, gearboxes, bearings, or similar equipment.

2. The contractor may remove machinery covers, guards, and other non-active components as required to coat the machinery as much as possible.

3. The contractor may utilize the project’s intake gantry crane and spillway maintenance platform as required.

4. No more than three gates must be out of service at any given time.

5. The Contractor must coordinate with project staff for the placement of bulkheads to allow the gate to be raised and provide access to all machinery components that require coating.

6. The Corps must always have access to the intake crane for maintenance and emergencies.

The anticipated period of performance for the contract is approximately 450 calendar days from the notice to proceed.

This description is not intended to be all encompassing and is subject to change. No solicitation document exists at this time. The plans and specifications will be available with the solicitation announcement. The anticipated release date for the solicitation is on or around 17 July 2026. The solicitation will be posted to both Sam.gov and Procurement Integrated Enterprise Environment (PIEE) Solicitation Module.

DISCLOSURE OF MAGNITUDE OF THE CONSTRUCTION PROJECT: The estimated price range is between $1,000,000 and $5,000,000.

NAICS CODE AND SBA SIZE STANDARD:  238320 – Painting and Wall Covering; $19,000,000

TYPE OF SET-ASIDE: Serviced-Disabled Veteran-Owned Small Businesses (SDVOSB)

SYSTEM FOR AWARD MANAGEMENT (SAM): Bidders are required to be registered in the System for Award Management (SAM) database (https://sam.gov) and Procurement Integrated Enterprise Environment (PIEE) at the time a bid is submitted in order to comply with the annual representations and certifications requirements. Registration for PIEE is required as this is the only place bids shall be submitted.

ADDITIONAL INFORMATION:

Information regarding USACE’s process for settling requests for equitable adjustments and duration goals to achieve definitization of equitable adjustments for change orders under construction contracts can be found by going to https://www.usace.army.mil/Business-With-Us/Partnering/ then clicking on “View FFP Contract Changes Playbook Here”.

Specific information pertaining to this procurement will be available in the solicitation. The solicitation documents will be posted on the SAM.gov website, https://sam.gov and PIEE Solicitation Module. It is, and will continue to be, the responsibility of all potential Bidders to monitor the SAM.gov website for any amendments, updates, responses to industry questions and answers, etc. The Government will not be maintaining a mailing list.

INSTRUCTIONS FOR SUBMITTING ELECTRONIC BIDS:

In an effort to reduce paperwork and cost, all bids shall be submitted electronically via the Solicitation Module of PIEE suite, as described below. Submissions shall be in Adobe PDF format. Electronic Bid Submissions is required through the Army’s Electronic File Sharing Service in PIEE (https://piee.eb.mil/). The PIEE Application is used to send large files to individuals that would normally be too large to send via email. Information regarding how to set up a vendor registration is included in this link: https://pieetraining.eb.mil/wbt/xhtml/wbt/portal/overview/vendorRegister.xhtml. On this page, click on the “Vendor User Registration” Doc and it will take you through the process of registering as a vendor.

If you plan on submitting a bid, be sure to select “SOL-Solicitation” in the drop-down list and choose the “Proposal Manager” role to be given the proper permissions.

Further training is available at the following links: 

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml - This link shows information regarding the Solicitation application in PIEE and the different roles available.

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml - This link is for Bidders regarding the Proposal Manager function and instruction on submitting a bid.

PRE-BID SITE VISIT: TBD

Offerors are urged and encouraged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of the contract performance (FAR 52.237-1, Site Visit).

** All participants are required to have personal protective equipment, i.e. hard hat, safety glasses, reflective vests, and steel-toed shoes before entering the project site. Attendees who do not have these items present at the site visit may not be able to participate in the visit.

An approved site visit request form will be needed for each individual attendee. This will be the only Site Visit for this project. If you miss the scheduled event, no other arrangements will be made due to personnel and time restrictions.

U.S. Citizens: To register for the Pre-Bid Site Visit, U.S. Citizens must fill out a U.S. Citizen Site Visit Request Form and submit to the Point-of-Contacts (POC) listed below no later than five (5) calendar days prior to the site visit.

Foreign Nationals (FNs): To register for the Site Visit, Foreign Nationals (FNs) shall submit a completed FN Site Visit Request Form and legible color copies of two (2) of the following documents: Passport (unexpired or expired), Certificate of U.S. Citizenship (INS Form N-560 04 N-561), Certificate of Naturalization (INS Form N 550 or N-570), unexpired foreign Passport with I-551 stamp or attached INS Form I-94 indicating unexpired employment authorization, an Alien Registration Receipt Card with photo (INS Form I-151 or I-551), unexpired Temporary Resident Card (INS Form I-688), unexpired Employment Authorization Card (INS Form I-688A), unexpired Reentry Permit (INS Form I-327), unexpired Refugee Travel Document (INS- Form I571), or unexpired Employment Authorization Documentation issued by the INS which contains a photograph (INS Form I-688B) to the LRN POC. These documents must be submitted thirty (30) calendar days prior to the Pre-Bid Meeting. Exceptions will be considered on a case-by-case basis but will be limited.

Both the U.S. Citizen Site Visit Request Form and the FN Site Visit Request Form are provided on SAM.gov with this notice. Only two (2) persons from each business entity will be permitted to attend the In-Person Site Visit. Any persons without an approved U.S. Citizen Site Visit Request Form or FN Site Visit Request Form will be removed from both the Site Visit.

Point-of-Contact:  Please submit all site visit request forms to Kenyanna Jennings at Kenyanna.L.Jennings@usace.army.mil and  Bridget Passatore at Bridget.L.Passatore@usace.army.mil.  When you send your U.S. Citizen Site Visit Request Form or FN Site Visit Request Form, please put “W912P526BA003 Foreign National or U.S. Citizen) Request Form- (Your Company Name)” in the subject line of the email. Please edit the information in parenthesis to match the request form you submit and your company name.