Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.
This solicitation is set-aside with the intent to award via Service-Disabled Veteran Owned Small Business (SDVOSB) competition at Contract Opportunities, amongst capable vendors able to provide Refrigerators/Freezers required by the Brockton VA Medical Center.
The associated North American Industrial Classification System (NAICS) code for this procurement is 333415, with a small business size standard of 1,250 employees. The FSC/PSC is 4110.
The Department of Veterans Affairs Bedford VA Medical Center at 200 Springs Street, Bedford, MA is seeking to purchase an Aladdin Temp-Rite Air Curtain Refrigerator and Cold Food Counter. This is a Brand Name or Equal requirement. The Buy American Act applies.
The quotations shall be for the Refrigerators/Freezers as described in the Product Listing and Statement of Work. OR EQUAL units must possess the same salient characteristics as the brand name Aladdin products.
All interested companies shall provide quotations for the following:
Product Listing: BRAND NAME OR EQUAL
Product Series
Product Item
Description
Quantity
Unit of Measure
Unit Price
Total Price
ACR105R
14579
Air Curtain Refrigerator, Stainless Steel Door, Right Hinge
**Brand Name or Equal**
1
EA
J713B
93154
Cold Food Counter, 5 pan, 76 length
**Brand Name or Equal**
2
EA
JCFOS5
97964
Over Shelf for J713B
2
EA
JCFWS5
97960
Work Shelf for J713B
**Brand Name or Equal**
2
EA
STATEMENT OF WORK (SOW)
Aladdin Temp-Rite Air Curtain Refrigerator Model ACR10SR OR EQUAL
Bedford VA Medical Center
Date: May 2026
1. Objective
The objective of this Statement of Work (SOW) is to procure, install, and implement the Aladdin Temp-Rite ACR10SR Air Curtain Refrigerator OR EQUAL ensuring safe and reliable cold holding for patient meal service trays. This refrigerator will enhance workflow efficiency, food safety, and compliance with VA foodservice standards.
2. Background
Nutrition & Food Service at the Bedford VA Medical Center utilizes cold-holding equipment to maintain proper product temperatures prior to distribution. The current systems in use are aging, difficult to maintain, and no longer reliably meet operational standards for temperature retention and HACCP requirements.
The Aladdin ACR10SR Air Curtain Refrigerator provides open-access cold holding with no door obstruction, enabling faster tray loading/unloading and reducing temperature variability. This unit will replace outdated equipment and improve patient meal service safety and efficiency.
3. Scope
This procurement covers the purchase, delivery, installation, configuration, testing, training, and warranty support for the Aladdin ACR10SR Air Curtain Refrigerator OR EQUAL.
Work includes:
Delivery to Bedford VAMC
All equipment must be new, not refurbished, and compliant with VA safety and electrical standards consistent with general VA procurement requirements.
4. Specific Tasks
4.1 Task 1 Provide Equipment
The vendor shall provide one (1) Aladdin ACR10SR Air Curtain Refrigerator OR EQUAL with all standard accessories.
Equipment must meet the following specifications:
Air curtain cold-holding system
Stainless steel construction
Mobile cart-compatible design
NSF-certified operation
Digital temperature monitoring
Fully enclosed refrigeration components
120V electrical with hospital-grade plug
**RACKS MUST BE ABLE TO HOLD FULL SIZED SHEET PANS**
4.2 Task 2 Delivery
Vendor responsibilities:
Deliver equipment to Bedford VAMC kitchen loading dock
Provide advance notice at least 24 hours before arrival, consistent with VA installation coordination requirements
4.3 Task 4 Project Management
Vendor shall:
Provide an implementation timeline
Coordinate install schedule with VA Service Representative
Maintain communication until project completion
4.4 Task 6 Warranty
Vendor shall provide a minimum one-year manufacturer warranty for parts and labor, 5 year compressor parts only consistent with VA equipment procurement standards.
5. Government Responsibilities
The Bedford VAMC will:
Provide access to the installation area during normal business hours
Supply required electrical connections and clearance space
Assign a single point-of-contact for coordination
Provide staging area for equipment if needed
6. Performance Monitoring
The VA Service Representative will monitor:
Proper installation
Temperature performance
Completion of training
Warranty documentation
Compliance with deliverables
(Structured based on performance monitoring sections from VA SOW templates.)
7. Deliverables
Aladdin ACR10SR Refrigerator
User and service manuals
Temperature verification logs
Installation report
Warranty documentation
8. Place of Performance
Bedford VA Medical Center
Nutrition & Food Service
200 Springs Road
Bedford, MA 01730
9. Period of Performance
Vendor shall complete delivery, installation, and verification within 30 60 days of award, unless otherwise agreed upon by the VA Service Representative.
10. Records Management
Vendor shall follow all VA records management policies for any documentation generated, consistent with language in standard VA procurement contracts.
END STATEMENT OF WORK AIR CURTAIN REFRIGERATOR
STATEMENT OF WORK (SOW)
Aladdin Temp-Rite Cold Food Counter Item #93154 OR EQUAL
Bedford VA Medical Center
Date: May 2026
1. Objective
The purpose of this Statement of Work is to obtain and implement the Aladdin Cold Food Counter (Item #93154) OR EQUAL to support safe, efficient cold food service operations within the Bedford VA Medical Center. The unit will enhance temperature control, food safety, and workflow efficiency in alignment with VA nutrition service standards.
2. Background
The Nutrition & Food Service Department relies on cold food counters to stage, display, and hold chilled food items during preparation, assembly, and service. Existing equipment has become unreliable due to age and does not consistently maintain required temperatures.
The Aladdin Cold Food Counter #93154 provides a modern, stainless steel, refrigerated service station suitable for bulk food holding and tray assembly. Procuring this unit will improve compliance with FDA Food Code requirements, reduce equipment downtime, and support continuous safe patient meal service.
3. Scope
This procurement includes:
Purchase of one Aladdin Cold Food Counter (Item #93154) OR EQUAL
Delivery to Bedford VAMC
All equipment must be new, factory manufactured and compliant with applicable VA, FDA, and electrical standards.
4. Specifications
The Aladdin Cold Food Counter #93154 OR EQUAL must include:
Stainless steel refrigerated base
Cold well with mechanically cooled surfaces
Digital temperature controls
Commercial-grade casters (if applicable)
NSF certification
120V or 208/240V option (per manufacturer specifications)
Drain system (if applicable)
Fully enclosed refrigeration housing
Temperature holding capability at 41°F during service
5. Specific Tasks
5.1 Task 1 Provide Equipment
Vendor shall supply the full Aladdin Cold Food Counter OR EQUAL assembly, accessories, manuals, and installation materials.
5.2 Task 2 Delivery Requirements
Vendor responsibilities:
Coordinate delivery with the VA service representative at least 24 hours in advance
Deliver equipment to:
Bedford VA Medical Center
Nutrition & Food Service Loading Dock
200 Springs Road, Bedford, MA 01730
All manuals (user, service, cleaning guidance) shall be provided in print or digital format.
5.3 Task 5 Warranty
Vendor shall provide:
Minimum one year parts and labor warranty
Manufacturer s standard extended warranty options (if available)
6. Government Responsibilities
The Bedford VAMC will:
Provide access to installation areas
Ensure electrical supply meets equipment requirements
Provide a point-of-contact to coordinate scheduling
Clear space for new equipment
7. Performance Monitoring
The VA Service Representative will monitor:
Delivery and installation
Temperature verification results
Compliance with all SOW deliverables
8. Deliverables
Aladdin Cold Food Counter #93154 OR EQUAL
Installation report
Temperature verification documentation
User and service manuals
Warranty documentation
9. Period of Performance
Delivery and installation shall be completed within 30 60 days from award unless otherwise agreed.
10. Records Management
Vendor shall comply with all VA records management policies and shall not retain or misuse any documents or information related to this procurement.
End Statement of Work Cold Food Counter
Place of Performance/Place of Delivery
Department of Veterans Affairs
VA Boston Healthcare System
Food and Nutrition Service
200 Springs Road
Bedford, MA 01730
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions and clause apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025)
Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.
The following provision is incorporated into 52.212-1 as an addendum to this solicitation:
52.212-1Â Instructions to Offerors Commercial Products and Commercial Services (DEVIATION AUG 2025)
(a)Â Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include
(1)Â The solicitation number;
(2)Â The name, address, telephone number of the Offeror;
(3)Â The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;
(4)Â Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;
(5)Â Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(6)Â A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.
(b)Â Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
(c)Â Late submissions, modifications, revisions, and withdrawals of offers.
(1)Â Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.
(2)Â Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.
(3)Â If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(4)Â Offerors may withdraw their offers by written notice to the Government received at any time before award.
(d)Â Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror s initial offer should contain the Offeror s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.
(e)Â Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:
(1)Â The agency s evaluation of the significant weak or deficient factors in the debriefed Offeror s offer.
(2)Â The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.
(3)Â The overall ranking of all Offerors when any ranking was developed by the agency during source selection.
(4)Â A summary of the rationale for award.
(5)Â For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.
(6)Â Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.
(End of provision)
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.
The following are the decision factors:
Full capacity to supply all Line-Item requirements listed above, at the lowest price. All products must meet the salient characteristic and dimensional requirements as outlined in the Statement of Work.
Award shall be made to the capable SDVOSB Class distributor whose quotation is determined to be the lowest price.
The respondent must be actively registered in SAM.gov and must be a verifiable SDVOSB in SAM.gov and the Small Business Administration (SBS) SBS website.
The applicable NAICS code is 333415.
Product Name and Pricing shall be entered for each line-item as listed in the Product Listing table. Vendor shall provide both unit price and total price for each item.
This is a Brand Name or Equal requirement.
Product brochures must be provided to ensure the quoted product demonstrates the required salient and dimensional characteristics.
Buy American Act applies.
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
The following provisions and clauses apply to this acquisition and any resultant award. Full text is available at https://www.acquisition.gov.
FAR Provisions:
52.212-1, Instructions to Offerors Commercial Products and Commercial Services.
52.212-2, Evaluation Commercial Products and Commercial Services.
52.211-6, Brand Name or Equal.
52.225-2, Buy American Certificate.
FAR Clauses:
52.204-7, System for Award Management
52.213-3, Offers Representations and Certifications-Commercial Products and Commercial Services.
52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services.
52.212-5 (MAR 2026), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services.
Includes (by reference under 52.212-5(a)): 52.203-19, 52.204-23, 52.204-25, 52.209-10, 52.232-40, 52.233-3, 52.233-4.
52.225-1, Buy American Supplies.
VAAR Provisions/Clauses:
852.219-73, VA Notice of Total Set-Aside for Verified SDVOSBs.
852.219-76, VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products.
852.212-71, Gray Market and Counterfeit Items.
852.211-70, Equipment Operation and Maintenance Manuals.
852.203-70, Commercial Advertising.
852.252-70, Solicitation Provisions or Clauses Incorporated by Reference.
The following subparagraphs of FAR 52.212-5 (JAN 2025) are applicable:
52.204-10, 52.209-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-50, 52.223-1 (MAY 2024) (DEV FEB 2025); 52.223-10 (MAY 2024) (DEV FEB 2025), 52.223-23 (MAY 2024) (DEV FEB 2025), 52.223-18, 52.225-13, 52.232-33.
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023): Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.
The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition
(1) Is set aside for small business and has a value above the simplified acquisition threshold;
Or
(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless
the quoter waives the price evaluation preference; or
(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged
women-owned, or women-owned small business set-aside or sole-source award regardless
of dollar value.
(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show
(1) The solicitation number.
(2) The time specified in the solicitation for receipt of quotations;
(3) The name, address, and telephone number of the quoter;
(4) A technical description of the items being quoted in sufficient detail to evaluate
compliance with the requirements in the solicitation. This may include product literature, or
other documents, if necessary;
(5) Terms of any express warranty;
(6) Price and any discount terms;
(7) "Remit to" address, if different than mailing address;
(8) A completed copy of the representations and certifications Federal Acquisition Regulation
(FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that
the quoter shall complete electronically);
(b) Submission of Quotes (cont d):
(9) Acknowledgment Request for Quotation amendments;
(10) Past performance will not be considered in simplified acquisition procurements.
(11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9) and accept the terms and conditions of the solicitation may be excluded from consideration.
(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes unless another time period is specified in an addendum to the solicitation.
(d) Product samples. NA
(e) Multiple Quotes. Quoters are requested to submit one (1) quote presenting the best discounted price for the required items.
(f) Late submissions, revisions, and withdrawals of quotes.
(1) Quoters are responsible for submitting quotes so as to reach the Government office
designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 12PM, local time, for the designated Government office on the date that quotes are due. (Time specified is 08/11/26 12PM EST).
(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.
(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter s initial quote should contain the best terms and the best price. The Government may reject any or all quotes if such action is in the public s best interest.
(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.
(1) Availability of requirements documents cited in the solicitation.
(2) NA: Applies to DoD.
(3) NA: Applies to DoD.
(4) Nongovernment (voluntary) standards must be obtained from the organization responsible
for their preparation, publication, or maintenance.
(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).
The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable.
The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity.
If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a government contract when contacting the entity designated at www.sam.gov for establishing the UEI.
(k) [Reserved]
(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.
(End of Provision)
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services Nov 2023
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than August 11, 2026, at 12PM EST.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
All quotes shall be emailed to janice.jones@va.gov
Government Point of Contact
Contract Specialist
Janice Jones
US Department of Veterans Affairs
Newington VAMC
555 Willard Avenue
Newington, CT 06111
janice.jones@va.gov
This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a one-time contract/purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.
E-mailed quotes will be accepted. Submission shall be received no later than 08/11/26 12PM EST.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
