THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.
The intended contract is a firm-fixed price.
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following in support of the VA Portland Healthcare System (VAORHCS), Portland, Oregon.
VAPORHCS has a need for a base plus two (2) option year contract for licensing and service for MRI and CT Circle CVI42 postprocessing software. Please see the next 2 pages for requirement details.
Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.
For set-asides: Please indicate in your response whether they can comply with VAAR 852.219-75, VA Notice of Limitations on Subcontracting and/or FAR 52.219-14, Limitations on Subcontracting (e.g., will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities) should a set-aside be considered.
Full text of clauses can be found here:
852.219-75, VA Notice of Limitations on Subcontracting: https://www.va.gov/oal/library/vaar/vaar852.asp#85221975
FAR 52.219-14: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_219_14
Potential candidates having the capabilities necessary to provide the stated services at a fair and reasonable price are invited to respond to this Sources Sought Notice via e-mail to Jennifer Robles at jennifer.robles1@va.gov no later than October 7, 2026, 1PM, Mountain Time. No telephone inquiries will be accepted.
RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Company name, address, SAM UEI, and business size; point of contact name, phone number, and e-mail address; whether supplies/services are presently offered on a current GSA Federal Supply Schedule contract, NASA SEWP, or any other Federal contract. If offering a system with similar physical characteristics, please include business size of manufacturer for Non-Manufacturer Rule (NMR) determination. NAICS Code 541519, 150 employees, is applicable to determine business size standard. Any questions or concerns may also be directed via email to Jennifer Robles at jennifer.robles1@va.gov.
REQUIREMENT INFORMATION
1. Background.
The Portland VA Medical Center (PVAMC) requires licensing and service for MRI and CT Circle CVI42 postprocessing software.
2. Scope.
All service and support are to be performed on the software hosted at PVAMC and utilized in the Radiology Department. Service may be performed remotely via telephone
3. Specific Tasks.
Vendor to provide licensing for the following-
Cardiac MR Software for function, flow, angio, and tissue mapping
Coronary Vessel and Calcium Scoring Licensing
All labor and travel shall be included.
All technicians shall be trained by Circle Cardiovascular
4. Performance Monitoring.
The tasks are well defined and can, therefore, be easily monitored by the Government point of contact (POC), who shall represent the government for this process. The contractor performance will be monitored and the work certified by the POC. The POC will assure contractor quality by routine inspections, product sampling, and monitoring of work while work is being performed.
5. Security Requirements.
All contractors will be escorted by a VA employee.
All contractors shall check in and out with Biomedical Equipment Support Specialist or designee in 1D106-100-p
6. Other Pertinent Information or Special Considerations.
The contractor shall provide service engineers that have specialized experience with Circle CVI42 systems. The contractor s services engineers must be original equipment manufacturer (OEM) trained on the software, and have a valid training certificate that is kept up to date.
The contractor s service engineer shall have fast access to troubleshooting and ability to elevate troubleshooting assistance, and regional support.
7. Inspection and Acceptance Criteria.
The POC is responsible for certifying that the work done under this contract is performed to standard. The POC is also responsible to assure the inspection and acceptance of products provided incidental to services.
8. Place of Performance.
Work will primarily be performed at the VAPORHCS or at place designated by vendor for remote support
9. Period of Performance.
Base: 12/20/2026 - 12/19/2027
OY1: 12/20/2027 - 12/19/2028
OY2: 12/20/2028 - 12/19/2029
10. Delivery Schedule.
SOW Task#
Deliverable Title
Format
Number
Calendar Days After CO Start
1
Repair & Maintenance
Contractor determined service report
1 hard copy, 1 emailed copy
Within 10 days after completion of work.
REQUIRED LINE ITEMS
Base Year (December 20, 2026 December 19, 2027):
LINE ITEM
DESCRIPTION
UNIT
QUANTITY
CLIN 0001
4D Flow Evolve
EA
1
CLIN 0002
Cardiac MR Evolve
EA
3
CLIN 0003
Core CT Evolve
EA
3
CLIN 0004
Strain Evolve
EA
1
Option Year 1 (December 20, 2027 December 19, 2028):
LINE ITEM
DESCRIPTION
UNIT
QUANTITY
CLIN 1001
4D Flow Evolve
EA
1
CLIN 1002
Cardiac MR Evolve
EA
3
CLIN 1003
Core CT Evolve
EA
3
CLIN 1004
Strain Evolve
EA
1
Option Year 2 (December 20, 2028 December 19, 2029):
LINE ITEM
DESCRIPTION
UNIT
QUANTITY
CLIN 2001
4D Flow Evolve
EA
1
CLIN 2002
Cardiac MR Evolve
EA
3
CLIN 2003
Core CT Evolve
EA
3
CLIN 2004
Strain Evolve
EA
1
Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.
