Firm-Fixed Price, Commercial Item, Multi-Year Purchase Order to provide Solid Waste Disposal Services for the Facility Maintenance Department at Rosebud IHS, Rosebud, South Dakota.

Sources Sought: Solid Waste Disposal

Sources Sought Notice Number: IHS-SS-26-1523389

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.

This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises (IEE)Businesses.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 562212, Solid Waste Landfill. This U.S. industry comprises establishments primarily engaged in (1) operating landfills for the disposal of nonhazardous solid waste or (2) the combined activity of collecting and/or hauling nonhazardous waste materials within a local area and operating landfills for the disposal of nonhazardous solid waste. These establishments may produce byproducts, such as methane.

1. Background 

The Mission of the Rosebud IHS is to provide the best possible healthcare services to the patients on the Rosebud Sioux Reservation in South Dakota. To meet this mission, the Rosebud Indian Health Services (IHS) is requesting a Base Plus Four (4) Option Year, firm-fixed price, non-personal service contract to provide solid waste disposal service.

1. Objective 

The Rosebud IHS requires solid waste to be disposed of at local landfill on the Reservation and roll-off dumpster rental.

2.1       Scope

Access to the Tribally owned Landfill located near Carter, SD for disposal services for the hospital quarters, construction and other debris. Approximately 50 loads annually

Provide rental services. Delivery and pick up of 20-yard roll-off dumpster rented from Rosebud Sioux Tribe Solid Waste (RSTSW). Approximately 5 rentals annually

1. 1. contractor shall notify a designated Rosebud IHS point of contact, designated Contracting Officer’s Representative (COR) of any scheduled days the landfill will be closed Two (2) days before such closure.
   2. contractor shall notify a designated Rosebud IHS point of contact of any issues as a result in disruption of services.   

3.0       Work Schedule/Availability

Rosebud IHS hours of operations are Monday through Friday 7:00am to 5:00pm.

1.        Period of Performance 

Base year: 07/01/2026 to 06/30/2027

Option Year 1: 07/01/2027 to 06/30/2028

Option Year 2: 07/01/2028 to 06/30/2029

Option Year 3: 07/01/2029 to 06/30/2030

Option Year 4: 07/01/2030 to 06/30/2031

5.0       Place of Performance

800 Hospital Circle, Rosebud SD 57570

6.0       Contracting Officer’s Representative Designation 

The designated COR for this contract is: Edward Arcoren, COR Level 2

800 Hospital Circle, Rosebud SD 57570

The COR is responsible for:

1. Monitoring the Contractor’s technical progress;
2. Interpreting the performance work station.
3. Technical evaluation as required.

Subject matter expert for this contract is:

Edward Arcoren

Edward.arcoren@ihs.gov.

Rosebud Indian Health Services

800 Hospital Circle, Rosebud, South Dakota 57570

7.0       Contractor Compliance

The Contractor shall adhere to the Health Insurance Portability and Accountability Act (HIPAA), Privacy Act of 1974.

8.0       Administrative

• Compensation – Billing will be at a fixed rate for all services.
• Meetings/Conference Calls – The Contractor shall attend meetings or conference calls scheduled by the Contracting Officer’s Representative (COR) to address areas of concern and exchange information to ensure all contract requirements are being met. The COR shall be responsible for scheduling and coordination of all meetings and conference calls.

9.0       Government Furnished Property/Equipment/Information

No Government furnished property, equipment, or information is provided.

10.0      Reports

The Contractor shall deliver standard or custom reports on demand, to monitor monthly usage.

12.0      Closing Statement

Point of Contact: Jarrod Cole, Purchasing Agent, at jarrod.cole@ihs.gov.   

Submission Instructions:

Interested parties shall submit capability via email to Jarrod Cole, Purchasing Agent, at jarrod.cole@ihs.gov.  Must include Sources Sought Number IHS-SS-26-1523389 in the Subject line. The due date for receipt of statements is May 21, 2026, 11:00 a.m. Central Time.

All responses must be received by the specified due date and time in order to be considered.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.

IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.