DEPARTMENT OF VETERANS AFFAIRS SECURITY STATEMENT OF WORK (SOW)
X-RAY SCREENING SYSTEMS
PURCHASE, INSTALLATION, AND TRAINING OF SCREENING SYSTEM
Introduction/Background
We are seeking to appoint a qualified and experienced Contractor to supply and install security scanners and x-ray machines. This work will take place at the Montgomery VA Regional Office located at 345 Perry Hill Road, Montgomery, AL 36109. It is essential that the building remains secure in accordance with applicable federal and local requirements. All equipment installation shall be performed during normal working hours, from 7:30 AM - 3:30 PM.
The C&A requirements do not apply, and a Security Accreditation Package is not required
Scope of Work
The Contractor shall provide all personnel, materials, and equipment required for performance of this contract, including:
Two (2) mobile X-ray inspection systems (HI-SCAN 7555si and 5030 or equivalent).
Supply and installation of the equipment indicated above.
Training and support for end users following installation, including issuance of competency certificates.
Two (2) annual PM inspections, including complete operational checks and calibration.
A warranty and maintenance plan for all supplied equipment.
Coordination of all delivery and installation activities with the Regional Office.
The Contractor shall provide all components, wiring, electrical interfaces, patch cables, hardware, software, labor, programming, and testing necessary to ensure full and proper operation of the security screening system.
The Contractor shall also purchase and install all required equipment and components within 45 days of award.
Installation
General duties and requirements to be fulfilled by the Contractor are as follows:
The Contractor shall provide full-time on-site management, coordination, and technical assistance during installation.
The Contractor shall provide software that includes the latest versions of automatic target, auto archive, Density Threshold Alert (OTA), Operator Training Program (OTP), and narcotic scan capability.
The Contractor shall provide system capabilities including Multi-Energy Imaging (4-color), View Previous/Next Bag, Manual Image Archive, Configurable Image Processing Key, Baggage Counter, Date/Time Display, Search Indicator, UPS, and a flat-panel monitor.
All items shall be applied and installed in accordance with the manufacturer's written instructions. Hard copies or electronic files of the manufacturer's installation instructions shall be provided to the Contracting Officer's Representative (COR) within five (5) days of the award and prior to commencing installation of any item.
Equipment Training
The Contractor shall provide operational and troubleshooting training for the VA Police Officers, Mail Room staff, and Support Services Maintenance staff of the Regional Office. The Contractor shall provide at least two sessions, one per day, to ensure that all rotating guards receive training.
Preventive Maintenance
The Contractor shall provide Preventive Maintenance (PM), which shall include:
On-site service coverage from Monday through Friday, 7:30 am to 3:30 pm, including all labor, travel expenses, and replacement parts.
A response time of no more than 24 hours from receipt of a service call.
Unlimited access to 24/7 Technical Support.
Two (2) annual PM inspections, including complete operational checks and calibration.
PM services shall be provided under this contract for a total period of five (5) years.
General Requirements
Code Compliance - The Contractor shall comply with all local, state, and federal environmental, health, and safety regulations while performing this work. The Contractor shall also ensure that all work adheres to all applicable codes.
Disposal - Unless otherwise specified by the Government, the Contractor shall properly remove and dispose of all construction and/or demolition of waste materials in accordance with all local, state, and federal regulations.
Warranty - The Contractor shall provide a written one-year warranty for the installation and shall furnish the Regional Office with the manufacturer's warranty.
Security and Privacy
The Contractor shall complete Section I of VA Form 0711 for all employees, including subcontractor employees who will be working inside the building, and shall provide the completed forms to the COR within five (5) days of contract award.
Products Criteria:
Standard Products - Material and equipment shall be standard products from a manufacturer that has been regularly engaged in producing such items for at least three (3) years.
Defects - All items furnished shall be free from defects that would adversely affect the performance, maintainability, and appearance of individual components or the overall assembly.
Code and Standards - All products and the execution of work shall conform to all applicable local, national, and federal codes and standards. Where codes conflict, the most stringent requirement shall apply. Any conflicts shall be brought to the attention of the COR.
Manufacturer's Recommendations - When installation procedures, or any portion thereof, are required to follow the manufacturer's recommendations, the Contractor shall provide printed or electronic copies of those recommendations to the COR prior to installation. Installation shall not proceed until the recommendations have been received and reviewed. Failure to furnish these recommendations can be cause for rejection of the material.
Recycling and Trash Removal
Unless otherwise approved by the COR as part of the Contractor's recycling plan, the Contractor shall remove all packing material, debris, and cartons from the job site. The Contractor shall dispose of all recyclables, trash, and packing materials generated during installation. No recyclables, trash, or packing materials shall be discarded in facility-provided recycling containers, trash bins, or dumpsters.
Safety and Health
Regulatory Compliance -All work shall comply with the applicable requirements of OSHA 29 CFR 1910/1926 and OSHA 40 CFR 761, as well as all applicable state and municipal safety and health regulations. Where regulations conflict, the most stringent requirement shall apply.
Contractor Responsibility - The Contractor shall assume full responsibility and liability for compliance with all applicable regulations governing the health and safety of personnel during execution of the work. The Contractor shall hold the Government harmless for any action by its employees or subcontractors that results in illness or death.
Safety Equipment and Procedures - The Contractor shall provide all necessary safety equipment and shall ensure that such equipment and all related safety procedures are adequate for the work being performed and are utilized properly.
