Sources Sought Notice
Sources Sought Notice
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Sources Sought Notice
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Sources Sought Notice
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This is NOT a solicitation or request for quote (RFQ). This is NOT a request for proposal (RFP). This is NOT a job advertisement for hiring employees. The VA is seeking QUALIFIED VENDORS to provide a very brief response to this notice including only just what is asked for in this notice below. This is sources sought notice to industry and the only information is posted on Contract Opportunities web page at SAM.gov. Sources sought means seeking qualified vendors. The attachments included on the Contract Opportunities page do not include any additional information.
If your company is interested, please read this notice entirely and submit the required information, as requested herein.
Modified Rehabilitation Vehicle
George E. Wahlen VA Medical Center
Salt Lake City, UT
BRIEF SCOPE OF WORK
(This is for information only)
IMPORTANT NOTE: This Sources Sought is for market research purposes only (to determine the socioeconomic status of interested companies). No award will be made off this posting.
The Salt Lake City VA Health Care System (SLCVAHCS) requires one (1) modified vehicle (minivan classification) for adaptive driving and configuration for Veterans. An offeror would need to deliver the vehicle with modifications completed.
Salient Characteristics:
Vehicle Base
Minivan configuration (Brand name or equal to Toyota Sienna or Chrysler Pacifica)
Capability to have floor removed and replaced with at least a 14 lowered floor (BraunAbility or VMI)
Wheelchair accessibility
Must be able to accommodate a drop-floor, ramp-kneeling system which meet National Highway Traffic Safety Administration (NHTSA) gross motor vehicle weight capacity.
Vehicle size capacity:
Minimum space capacity of vehicle: Fits up to 5 passengers in OEM seats. Room for wheelchair users in addition.
Cubic feet approximately 200.
Link to primary market vendor for previous vehicle modifications: https://www.braunability.com/us/en/mobility-products/wheelchair-accessible-vehicles/chrysler.html
Power In Floor Ramp
Power Foldout Ramp
Power Foldout XT Ramp
Door Opening Usable Width
A
33.5"
32.375"
32.375"
Door Opening Usable Height (at Middle of Door)
B
55"
53"
57"
Interior Height at Center of Vehicle
C
58"
56"
60"
Interior Height at Driver/Passenger Position3
D
58"
56"
60"
Ramp Length
E
51.35"
52"
52"
Ramp Width (Usable Clear Opening)
F
32.25"
30.125"
30.125"
Ramp Angle (with Vehicle Kneeled)4
G
9.9°
9.1°
8.6°
Interior Floor Length (Behind Front Seat Strikers)
H
71"
71"
71"
Overall Interior Floor Length (Flat Area)
I
98.5"
98.5"
98.5"
Interior Width at Slide Doors (Doors Closed)
J
68"
64"
64"
Interior Width at B Pillars
K
59.75"
62.25"
62.25"
Vinyl/Leather Seats
Automatic transmission
Power sliding-side passenger door
Cruise control
Tilt steering wheel
Power windows
Power brakes
Power-door locks
Power-outside mirrors
AM-FM stereo/radio
Back up warning system
Back up camera
Collision warning system
Lane departure sensor
Blind spot indicator
Heavy-duty back-up battery
Modification Equipment
Ramp: Power (in-floor or folding) ramp with 1000 lb. capacity with switch and remote with LED ramp lighting
Sure-Grip Featherlite Evaluator Set with city mode option - employ an electronic accelerator and mechanical brake
Right and Left: Push/Right Angle, Push/Rock, Push/Pull, and all Orthotics and Optional Operating Handles
4 Clamshell Steering Device Mounts (for steering knobs at various locations on steering wheel, used to determine optimal steering position)
Standard Spinner Knob/Grip
Palm Grip
Amputee Grip
V-Grip/Quad Fork Steering Device
Tri-pin Grip
Single Pin Foam Grip
BB8/RF-BB8 knob with secondary control option
Sure-switch 4-way adaptive vehicle secondary function switch
Veigel Classic II with Veigel Commander, right-sided hand control
MPS or Suregrips Left Foot Accelerator Pedal with pedal block, removable
Drop Turn Signal Lever with Mount
Turn Signal Lever RH with Bands and Mount
Accelerator/Brakes:
Left foot accelerator pedal
Accelerator guard
Instructor brake/ Driver Training Trainer Brake, steering options (steering wheel on instructor side; this can be removed but instructor brake required), and kill switch
Parking brake extension
Seating:
6-way transfer seat in driver s position
Removable seat to facilitate Veteran transfer from wheelchair to driver s seat
Safety/Other
Proper signage to signal other drivers - Driver in Training/Student Driver Magnetic Signs (Need 3: for the right, left, and rear of vehicle)
Mirrors: Various mirrors strategically placed (see below: mirrors used for assessment of patient to as he drives so provider can assess behaviors without looking away from road (eye check mirror). Instructor rear view mirror to scan behind vehicle; Spotter mirrors are on side mirrors and used for blind spot scans)
Instructor Eye-Check Mirror/Student Driver Products #177 Instructor Eye-Check Mirror
Instructor rear-view mirror (1)
Spotter mirrors (2)
Mechanism to secure wheelchairs to vehicle floor
Receptacle must be available for vehicle seat belt
Must include seat belt extension, rigid riser seat belt receptacle, wheelchair securement system, and different sizes of torso positioning belts.
Dual back-up battery system
Rubberized durafloor/wheelchair compatible flooring with track system for restraint use in passenger, driver, and midshaft positions
Four (4) manual and retractable wheelchair tie down system (brand name or equal to Q straint) four point system
EZ lock power docking base with quick release button (front passenger seat location)
6-way transfer seat with side-mounted switchbox and hand-held pendant (driver position; removable seat base, roll and release) Brand name or equal to Braunability
Seat belt extension
Striker plates (to cover driver seat securement slots)
LED light for errant brake application by driver (detect if using hand controls and pushing gas/brake simultaneously)
The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the PWS and shall be considered employees of the Contractor. Contractor shall furnish all labor, materials, equipment, tools, shipping, transportation, insurances, licenses, certifications, and supervision necessary to provide services in accordance with this Performance Work Statement (PWS). The Contractor is responsible for all charges and fees related to disposal of materials generated by the Contractor.
This is anticipated to be a commercial supply acquisition under the authority of FAR Part 12, Simplified Acquisition Procedures for Commercial Items.
The products will be delivered to the following location:
George E. Wahlen VA Medical Center
500 Foothill Dr.,
Salt Lake City, UT 84148
IMPORTANT NOTE: This RFI (Request for Information) is for information only.
No award will be made from this RFI.
QUALIFIED VENDOR: A qualified source has the a) necessary equipment, vehicles, personnel, resources and current operations as well as b) recent experience (within past 3 years) of performing services of a comparable size, scope and complexity, AND c) OEM certified technicians to perform services with unrestricted access to the facility during inclement weather, as well as immediate access to OEM software updates. A qualified source also has current and valid registration in System for Award Management (SAM), https://www.sam.gov). A qualified source will also be able to comply with Limitations of Subcontracting pursuant to FAR 19.507.
Please communicate via e-mail to Stephanie.Cahill@VA.Gov by 12:00 MST on July 31st, 2026, as to your company s ability to perform service per this brief Scope of Work.
If interested, please provide the following:
Provide company s capability statement describing ability to provide equipment that meets or conforms to the salient characteristics listed above *include specification or brochure documents for confirmation of equivalent products*
Company s business size in relation to NAICS 336110 and socio-economic category (SDVOSB/VOSB/WOSB/Large Business):
SAM UEI:
FSS/GSA contract # (if applicable):
**Indicate Open Market if items are not included on FSS/GSA/etc.**
Estimated delivery lead time:
Where are the products manufactured/COO:
Only written responses, to items 1 through 6 above, will be accepted at this stage. Information is being gathered for market research purposes only. Industry exchanges and vendor teleconferences are at the discretion of the Contract Specialist. This is not a request for quotes.
DISCLAIMER: This is a Request for Information (RFI) from industry in accordance with Federal Acquisition Regulation (FAR) 15.201(e) and on the requirement, that exists for the VA Medical Center(s) identified in this RFI. This is not a request for quote and not a contract. This announcement is not a request for proposals; therefore, responses to the RFI are not considered offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI. No classified information should be included in the RFI response. Should you have concerns regarding this RFI you may request to contact the Contracting Office that will be assigned this requirement by emailing the sender of this RFI.
Questions must be addressed in writing to the Contract Specialist. Requests for VA-business sensitive information, to include VA budget information, VA acquisition planning information, acquisition methods, strategies and set-asides must be addressed via the VA FOIA process: https://www.va.gov/foia/
Thank you for your interest in doing business with the VA. To learn more about the VA Mission, Vision, Core Values & Goals visit https://www.va.gov/about_va/mission.asp
To understand the latest updates on the Veterans First Contracting Program visit https://www.va.gov/osdbu/verification/veterans_first_contracting_program_adjustments_to_reflect_the_supreme_court_kingdomware_decision.asp
To find out how to do business with the VA visit https://www.va.gov/osdbu/library/dbwva.asp
