Sources Sought Notice:
This is not a request for formal proposals or quotes, it does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing.
The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potentially qualified businesses interested in and capable of providing the required services.
Documentation of technical expertise must be presented in sufficient detail for the government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.
Responses to this notice shall include the following:
(a) company name
(b) address
(c) point of contact
(d) phone and email
(e) UEI number
(f) Cage Code
(g) Type of small business, e.g., Services Disabled Veteran Owned Small Business, Veteran-Owned Small Business, 8(a), HUBZone, Women Owned Small Business, Small Disadvantaged Business, Small Business, or Large Business; and
(h) Capability statement that addresses the organization s qualifications and ability to perform as a contractor for the work described below.
This Sources Sought is for Dwight D. Eisenhower VA Medical Center, Leavenworth, Kansas who have a requirement for Automatic Transfer Switch (ATS) Inspection, Preventive Maintenance, Repair Services, and Isolation Power Panel Inspection.
The NAICS Code is 238210 with a Small Business size standard of $19 million. SDVOSB/VOSB vendors must be registered in the SBA VetCert database.
Offerors capable of providing this service shall notify the Contract Specialist no later than (NLT) August 11, 2026, 1:00 pm CST via email at maria.owen2@va.gov
All information is to be submitted via email to: maria.owen2@va.gov. Phone calls will not be accepted.
Performance Work Statement
Automatic Transfer Switch (ATS) Inspection, Preventive Maintenance, Repair Services, and Isolation Power Panel Inspection
1. Scope
The Department of Veterans Affairs requires a qualified contractor to provide all labor, materials, equipment, tools, supervision, transportation, and technical expertise necessary to perform inspections, testing, preventive maintenance, repairs, and emergency response services for Automatic Transfer Switches (ATS) and Isolation Electrical Power Panels throughout the Dwight D. Eisenhower VA Medical Center, 4101 S 4th Street, Leavenworth, KS 66048. All work shall ensure safe, reliable, and code compliant operation of all systems.
2. Period of Performance
October 1, 2026 September 30, 2031
3. Performance Objectives
The contractor shall deliver the following outcomes:
3.1 ATS Systems
Ensure all ATS units operate safely, reliably, and in accordance with NFPA standards and manufacturer specifications.
Maintain full functionality of transfer and retransfer operations, voltage sensing, phase rotation, time delay functions, and ATS battery systems.
3.2 Isolation Power Panels
Ensure proper operation of Line Isolation Monitors (LIMs) and electrical isolation systems per NFPA 99.
Maintain accurate, clearly labeled circuits consistent with facility electrical drawings.
3.3 Emergency Repairs
Restore system functionality rapidly for critical outages with minimal disruption to clinical operations.
3.4 Compliance & Safety
Ensure all work complies with NFPA 70, NFPA 70B, NFPA 99, OSHA, VA standards, and manufacturer guidelines.
4. Performance Requirements
4.1 ATS Inspection and Maintenance Tasks
The contractor shall perform and document the following measurable tasks:
Visual inspection with photographic evidence.
Cleaning of enclosures using manufacturer approved methods.
Infrared thermal scanning with image attachments.
Measurement and recording of temperature and torque values using calibrated instruments.
Operational testing, documenting pass/fail for:
transfer
retransfer
voltage sensing
time delay functions
phase rotation
ATS battery testing where applicable (voltage, load test, specific gravity).
Lubrication of components using manufacturer specified lubricants.
Coordinated generator functional testing, including recorded transfer and retransfer times.
4.2 Isolation Panel Inspection and Testing Requirements
The contractor shall:
Provide photographic documentation of panel inspections.
Test LIMs, verify alarm set points, simulate faults, and document response times.
Perform NFPA 99 compliant ground fault testing.
Measure voltage, current, and insulation resistance values.
Verify labeling accuracy against electrical drawings.
Clean interiors with nonconductive tools and record methods.
Verify torque values using calibrated instruments.
5. Performance Standards
6. Performance Monitoring (Government Surveillance)
The COR will evaluate contractor performance using the following methods:
Inspection of reports (routine & emergency) for accuracy and completeness.
Random onsite inspections of ATS and isolation panel systems.
Verification of corrective action timelines.
Review of emergency response logs.
7. Deliverables
7.1 Routine Service Reports Due within 48 hours
Reports shall include:
date/time of service
personnel names
equipment inspected
all measured values
photos and thermal images
pass/fail results
deficiencies and recommended corrective actions
references to NFPA/manufacturer standards
7.2 Emergency Repair Reports Due within 24 hours
Include issue description, corrective actions, parts replaced, test results, and verification of restored operation.
7.3 Annual Executive Summary Due within 30 days
Provide an overview of:
system condition
recurring deficiencies
reliability trends
recommended upgrades or corrective projects
8. Contractor Qualifications
Contractor personnel shall:
Maintain valid Kansas electrical licensing.
Have documented experience with ATS and healthcare isolation power systems.
Complete annual VA privacy, security, and safety training.
Pass VA background checks (VAAR 852.237 70).
Use calibrated testing instruments.
Wear VA issued identification badges.
9. Security & Safety Requirements
Contractor shall comply with:
VA safety regulations
OSHA regulations
NFPA standards
VA infection control procedures
10. Non Conforming Performance
Failure to perform may result in:
Notice of Concern
Corrective Action Request
Cure Notice in accordance with FAR 49.607
11. List of Equipment
Automatic Transfer Switch List
Type
CAT #
SER #
CUST DESIG
ASCO
H07ATBB31200N5XM
1329719-WE
ATS-4 122 Generator Shelter
ASCO
J07ATS30600C5XC
2688889-001RE
Elevator ATS 88/89 SW GEAR
ZENITH
ZTS2L15FC-7
1402776-1
ATS-4-EHC1A 91 North
ASCO
J07ATBB30400N5XC
2564471-001WE
ATS-B91 01 91 North
ZENITH
ZTS000B00060E
151048000-10-1
ATS-5-EHM1A 91 North
ZENITH
ZTS2L15FC-7
1402776-2
ATS-3-GE-X-RAY 91 North
ZENITH
ZTS2L15EC-7
1402847-2
ATS-1-EC1A 91 North
ZENITH
ZTS2L15EC-7
1402847-1
ATS-2-EC21 91 North
CUMMINS
BTPCB-1500816
B15M800254
Lift Station ATS Cemetery
ASCO
G7AUBB31600C5XM
1457708 WE
ATS 3 122 Platform
ASCO
J07ATBB30150C5XC
1329727 WE
ATS-2 122 Sub-basement
ASCO
J07ATBB30600C5XC
1329726 WE
ATS-1 122 Sub-basement
ASCO
H07ATBB31200C5XC
581676 WE
BLD89_ATS-1 88/89
ZENITH
ZBTS00B10260F
150163519-10-1
Chiller ATS-1 Bldg 161
CUMMINS
BTPCC-A073V586
E23M241483
POWER HOUSE ATS
ASCO
G07ATBB31600C5XC
2731373-001WE
BLD89 ATS-2 88/89
ASCO
E0094003100095XC
2443570-001WE
DOM BLD 160
ASCO
H07ATBA30800C5XC
581679-FP
91 ATS 1 91 South
Isolation Panel Equipment
Item #
Manufacturer
Panel Type
Serial Model
1
Square D
ISO
220525257
2
Square D
ISO
2201511637
3
Square D
ISO
2201524814
4
Square D
ISO
