COMBINED SYNOPSIS/SOLICITATION
NOAA NWFSC Burley Creek Hatchery Chiller Service
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.
Solicitation number 1333MF26Q0101 is issued as a request for quotation (RFQ), for services to provide annual preventative maintenance and periodic emergency services of the 26-ton Trane chiller (model #CGAM026A2A) located at the NWFSC’s Burley Creek Hatchery by a factory certified Trane technician or Trane qualified technician.
This acquisition is not set-aside for small business concerns. The associated NAICS code is 811310. The small business size standard is $12.5M.
The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.
This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).
CLIN 0001
Firm Fixed-Price (Base Period)
Services, Non-Personal, to provide all equipment, labor, and materials (unless otherwise provided herein) necessary to provide annual preventive services and other services for the Burley Creek Chiller in accordance with the Statement of Work. Estimated Period of Performance: 09/24/2026 to 12/31/2026.
CLIN 1001
Firm Fixed-Price (Option Year 1)
Services, Non-Personal, to provide all equipment, labor, and materials (unless otherwise provided herein) necessary to provide annual preventive services and other services for the Burley Creek Chiller in accordance with the Statement of Work. Period of Performance: 01/01/2027 to 12/31/2027.
CLIN 2001
Firm Fixed-Price (Option Year 2)
Services, Non-Personal, to provide all equipment, labor, and materials (unless otherwise provided herein) necessary to provide annual preventive services and other services for the Burley Creek Chiller in accordance with the Statement of Work. Period of Performance: 01/01/2028 to 12/31/2028.
CLIN 3001
Firm Fixed-Price (Option Year 3)
Services, Non-Personal, to provide all equipment, labor, and materials (unless otherwise provided herein) necessary to provide annual preventive services and other services for the Burley Creek Chiller in accordance with the Statement of Work. Period of Performance: 01/01/2029 to 12/31/2029.
CLIN 4001
Firm Fixed-Price (Option Year 4)
Services, Non-Personal, to provide all equipment, labor, and materials (unless otherwise provided herein) necessary to provide annual preventive services and other services for the Burley Creek Chiller in accordance with the Statement of Work. Period of Performance: 01/01/2030 to 12/31/2030.
(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).
See attached Statement of Work which applies to Base Year and all Option Years 1 – 4.
INVOICES TO BE BILLED MONTHLY IN ARREARS VIA IPP. PROVIDE ANNUAL PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.
(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).
Period of performance shall be:
Base Period from the Date of Award to 12/31/2026
Option Period 1: 01/01/2027 to 12/31/2027
Option Period 2: 01/01/2028 to 12/31/2028
Option Period 3: 01/01/2029 to 12/31/2029
Option Period 4: 01/01/2030 to 12/31/2030
Place of Performance is
Northwest Fisheries Science Center
Burley Creek Hatchery
11421 Bethel-Burley Road
Port Orchard, Washington 98367
(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)) can be found on the Request for Quote Form SF18 attachment in Section 5 Other Contract Terms and Conditions.
RFO 52.237-1 Site Visit (Apr 1984) (Deviation Jan 2026)
Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
(End of provision)
A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please contact Brad Gadberry at Brad.Gadberry@noaa.gov to set up a time to visit the site. All questions during the site visit should be submitted electronically to Raynier Camerino at Raynier.Camerino@noaa.gov.
(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)) can be found on the Request for Quote Form SF18 attachment in Section IX - Contract Clauses.
(vii) Quotes are required to be received in the contracting office no later than 5:00 PM EDT on 09/10/2026.. All quotes must be submitted electronically via email to Raynier.Camerino@noaa.gov.
THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.
(viii) Any other additional information required by 5.101(c).
Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (SEP 2023) (Deviation JAN 2026)
(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include-
(1) The solicitation number;
(2) The name, address, telephone number of the Offeror;
(3) The Offeror's Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;
(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;
(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.
(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
(c) Late submissions, modifications, revisions, and withdrawals of offers.
(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.
(2) Any offer, modification, or revision received after the time specified for receipt of offers is "late" and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.
(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.
(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror's initial offer should contain the Offeror's best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.
(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:
(1) The agency's evaluation of the significant weak or deficient factors in the debriefed Offeror's offer.
(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.
(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.
(4) A summary of the rationale for award.
(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.
(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.
(End of provision)
Addendum to RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) (Deviation Jan 2026)
NOTICE TO QUOTERS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Quotes that are non-responsive may be excluded from further evaluation and rejected without further notification to the quoter.
1. Email quotes are required and can be sent to raynier.camerino@noaa.gov. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation.
2. Quoters shall have an active registration in the System for Award Management
(https://sam.gov/content/home) in order to provide a quote and be eligible for award.
3. Quotes shall include:
* Signed copies of the SF 18 and SF 30(s) to acknowledge the solicitation and any applicable
amendments
* Quoter's UEID/CAGE CODE
* Responses to each item listed below. Quoters should assume that the Government has no prior knowledge of them or their experience and capability.
Factor 1--TECHNICAL EXPERIENCE. The offeror's background, experience, and qualifications will be assessed to determine the likelihood that that offeror can successfully perform the contract requirements and the degree of the risk of non-performance.
Factor 2--PAST PERFORMANCE. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management and customer satisfaction.
Offeror shall provide at least one (1) past performance references. Provide name, address, phone number, and name of the project.
If a quoter has no relevant past performance, the quoter must affirmatively state that it possesses no relevant past performance history. Offerors who fail to either provide past performance information or affirmatively state that they have none, may be considered as non-compliant to the solicitation.
Factor 3 - FIRM FIXED-PRICE. The proposed prices/costs will be evaluated. The cost evaluation will determine whether the proposed costs are realistic, complete, and reasonable in relation to the solicitation requirements. Proposed costs must be entirely compatible with the technical approach.
