Village Power Communication Line Re-Routing

Performance Work Statement: Village Power Communication Line Re‑Routing

1.0 Purpose and Background

The Village’s existing power and communication distribution network is currently routed above ground on a concrete pad using exposed cable trays. This configuration increases vulnerability to weather, physical damage, and operational disruptions. The purpose of this project is to relocate and reorganize the electrical and communication infrastructure into an underground conduit system to improve reliability, safety, and long‑term maintainability while enabling future expansion.

2.0 Scope of Work

The Contractor shall provide all labor, materials, equipment, and supervision required to install four, Ø110 mm underground PVC conduits for the Village’s power and communication lines, rerouting them from the existing concrete pad cable tray system into a new underground conduit network. Work includes:

• Installing appropriately sized conduits for electrical and communication lines.

• Ensuring all conduits are left empty, capped at both ends, and not filled, sealed, or obstructed with foam or any other material.

• All work must comply with NEC, IEEE, local utility standards, and site‑specific requirements.

3.0 Requirements

The Contractor shall perform the following work:

• Use underground‑rated conduits, materials, and accessories suitable for permanent subsurface installation.

• Excavate a trench 14 meters in length with a finished depth of 80–90 cm and a minimum finished width of 45 cm, in full compliance with IEC 60364‑5‑52 and applicable Romanian underground cable installation standards.
• Provide a 10 cm sand bedding layer at the bottom of the trench prior to conduit installation.
• Install four (4) Ø110 mm PVC conduits along the full trench length in a 2×2 configuration, maintaining a minimum spacing of 5 cm between conduits horizontally and vertically, and ensure each conduit terminates 92 cm above finished ground level with a clean 90‑degree sweep, are properly capped, and remain free of obstructions. The use of foam, sealant, or any filler inside spare conduits is strictly prohibited.
• Provide a draw string in each conduit to facilitate future cable installation.
• Maintain all required horizontal and vertical clearances from existing utilities. The Contractor is solely responsible for utility locating, verification, and avoidance.
• After conduit placement, install 10 cm of sand cover above the conduits, resulting in a total sand thickness of 20 cm.
• Install warning tape at the standard depth above the sand layer.
• Backfill with well-graded soil after sand cover and cap with concrete equivalent to the height of the rest of the concrete pad.
• Implement all necessary site protection, erosion control, and restoration measures throughout the work.
• Maintain daily progress logs and submit daily work reports in PDF format.

4.0 Deliverables

The Contractor shall deliver:

• Underground routing plan and construction drawings.

• Material submittals and technical data sheets.

• As‑built drawings showing conduit paths, depths, and cable identification.

5.0 Period of Performance

The period of performance is 14 working days from Notice to Proceed (NTP). A detailed schedule with milestones shall be submitted within 10 days upon award.

6.0 Place of Performance

All work will occur within the Village boundaries at the existing concrete pad cable tray locations and along the approved underground routing corridors.

7.0 USG & RoAF Assistance

The U.S. Government and Romanian Air Force may provide:

• Access to controlled areas and work zones.

• Coordination with local authorities and utility providers.

• Review and approval of submittals and design documents.

• Oversight and quality assurance inspections.

• No tools, materials, or labor will be provided by RoAF or USAF unless specifically stated.

8.0 Contractor‑Furnished Equipment/Information

The Contractor shall provide:

• All tools, equipment, vehicles, and machinery required for trenching and conduit installation.

• All conduits.

• PPE for all personnel.

• Surveying and testing equipment.

• Waste disposal and site restoration materials.

9.0 Acceptance Criteria

Work will be accepted when:

• All installations meet NEC, IEEE, and project specifications.

• Conduits are verified to contain draw strings and to be capped and unobstructed.

• As‑built documentation is complete and accurate.

• The site is restored to its original or improved condition.

• All deficiencies identified during inspections are corrected.

• A final inspection must be completed and documented prior to project closeout.

10.0 Security Requirements

The Contractor shall:

• Comply with all USG and RoAF security protocols. Base access requests must be submitted at least 7 days in advance.

• Ensure personnel have proper identification and authorization.

• Protect sensitive infrastructure information.

• Follow controlled‑area procedures where applicable.

11.0 Safety

The Contractor shall implement a comprehensive safety plan that includes:

• OSHA‑compliant work practices.

• Daily safety briefings and hazard assessments.

• Proper trenching and shoring.

• Immediate reporting of accidents or near‑miss incidents.

12.0 Warranty

The Contractor shall provide a minimum 12‑month warranty on all workmanship and installed materials, starting from the date of final acceptance. All defects identified during the warranty period shall be corrected at no additional cost.