Intent to Sole Source - PH Tools, LLC - Special Notice/Pre-Solicitation

This notice is not a request for competitive proposals.

The proposed contract action is for  services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.106-1(b)(1)(i) and FAR 6.302-1: Only one responsible source has been identified as reasonably available to provide the supplies and/or services that will satisfy the Agency requirements.

Additionally, RFO FAR 6.103-1 (Only one responsible source and no other supplies or services will satisfy agency requirements)  is the statutory authority that allows the Government to restrict competition to only one responsible source (or a limited number of sources for DoD, NASA, and the Coast Guard).

PH Tool, LLC specializes in fabricating and/or modifying provided test props and providing micro-hole drilling services. This is the only known company that has the proven capability of producing repeatable defects in the nuclear c-canopy welded joint design that we need that are made IAW NSTR-99 Qualification Examination Requirements for Nondestructive Test Personnel. The C-Canopies require defects IAW NSTR-99, to ensure that an inspector can verify if these are acceptable or not. Unfortunately, NNSY does not have the capability to make the defects in house. PH Tool will accept our provided blank c-canopy seal weld test props and only provide drilling services by passing the test prop fabrication expense. PH Tool can deliver these test props by the required date of June/July 2026.This is in line with our targeted training and certification schedule. If these test props are not received by June/July 2026, inspector’s certifications will lapse. This will result in the delay ofi nspectors’ re-certifications and their ability to perform nuclear inspections on naval assets in a timely fashion.

Norfolk Naval Shipyard’s (NNSY) intends to solicit, negotiate, and award a sole source Firm Fixed Price (FFP) Contract to PH TOOLS, LLC (CAGE Code: 0NA33) to perform the work described in the attached Statement of Work. 

• NNSY will provide 5 blank c-canopy seal weld test props to the contractor.

• Contractor must manufacture test-prop c-canopies in accordance with NSTR-99 Qualification Examination Requirements for Nondestructive Test Personnel. The Contractor will micro-drill holes into each test prop in the corresponding locations shown on the drawings provided by NNSY for each c-canopy and they shall be drilled in the exact locations as shown on the drawings (IAW SOW). Test props shall include flaws (e.g., micro-drilled holes) that are designed to test a candidate’s ability to properly remove excess penetrant from the test prop. These types of flaws shall be considered for potential use as critical parameters.

• The Contractor shall create an AutoCAD or similar answer key and blank answer key that corresponds to the individual test props.

• The work will be performed at the contractor’s facilities

• Once complete, vendor will ship to Norfolk Naval Shipyard, Bldg. 276 Beatty St. Portsmouth, VA 23709. See attached Statement of Work for additional details.

The proposed firm-fixed priced contract action is not expected to be greater than the SAT (simplified acquisition threshold). Simplified procedures will be used to procure commercial services in accordance with Revolutionary FAR Overhaul Part 12. Contract will be awarded in June 2026.

NAICS: 334519 (Other Measuring and Controlling Device Manufacturing)

PSC: J998 Non-Nuclear Ship Repair (East) 

Size Standard: 600 (# of employees).

This pre-solicitation notice is not a request for competitive proposals.

In accordance with Revolutionary FAR Overhaul Part 5.101(c)(4)(vi) all responsible sources may submit a quotation, bid, or proposal, as appropriate, which will be considered by the agency. 

RFO FAR 6.103-1 grants the authority to restrict competition, while RFO FAR 5.101(b)(2) dictates the transparency requirement for that action.

THE SOLICITATION IS NOT YET AVAILABLE. 

Any responsible source believing that it can fulfill the requirements may identify their interest and capabilities in response to this pre-solicitation sole source notice. A determination by the Government not to open the requirement to competition based on the responses to this notice is solely within the discretion of the Government.  All capability statements received by the closing response date will be considered by the Government. The Government will not pay for any information that is received. 

In order to be eligible for award, contractor must clearly show the firm’s ability provide micro-drilling services for five (5) Government furnished c-canopy seal weld test props (blank) in accordance with NSTR-99 Qualification Examination Requirements for Nondestructive Test Personnel. The holes shall be drilled in the corresponding locations shown on the drawings provided by NNSY for each canopy and they shall be drilled in the exact locations as shown on the drawings.  The quantity and location of the holes will vary per test prop.  The sizes of the holes will either be 1/64 inch or 1/32 inch as documented on the drawings.  The 1/64 in hole shall be drilled to 0.003 inches in diameter by 0.009 inches deep.  The 1/32 inch hole shall be drilled to 0.0045 inches in diameter by 0.009 inches deep, as noted on the drawing. The Contractor shall drill the test props with micro-drilled holes based on the instructions provided in the drawings and create an AutoCAD or similar answer key and blank answer key that corresponds to the individual test props.See Statement of Work for specific details.

Capability statements, comments or questions regarding this notice shall be submitted via EMAIL ONLY to the Contract Specialist, Audrey Franklin by June 13th, 2026 at 12:00 AM EDT.  The capability statement shall be no more than five (5) 8.5 x 11 inch pages with font no smaller than 12 point font, 1.5 spaced.  It shall demonstrate the company’s ability to provide the supplies or services listed in the required capabilities described herein. Documentation should be in bullet format. All responses shall include:

• Company Name,
• CAGE code,
• Company Address,
• Company Business Size, and
• Points-of-Contact (POC) including name, phone number, fax number and email address.
• Documentation of capability to micro-drill Government furnished c-canopy seal weld test props (blank) in accordance with NSTR-99 Qualification Examination Requirements for Nondestructive Test Personnel.
• Documentation of your company's lead times & your ability to deliver these items to NNSY by the required award date of June 30, 2026

This pre-solicitation notice is not a request for competitive proposals.

THE SOLICITATION IS NOT YET AVAILABLE. 

Point of Contacts:

Denise Swain, Contracting Officer

Norfolk Naval Shipyard

Portsmouth, VA 23709

denise.j.swain.civ@us.navy.mil 

Audrey Franklin, Contract Specialist,

Norfolk Naval Shipyard

Portsmouth, VA 23709

audrey.m.franklin2.civ@us.navy.mil 

This notice is not a request for competitive proposals.