MARSOC CCTV Installation and Maintenance

1. GENERAL INSTRUCTIONS

A. Points of Contact (POCs)

The points of contact for this solicitation are the Contracting Specialist and the Contracting Officer (KO). All questions and communications shall be submitted via email to the individuals listed below.

Contracting Specialist

Spenser Gagnon

spenser.e.gagnon.civ@socom.mil

Contracting Officer

Samuel Williams

samuel.williams1@socom.mil

B. Mandatory Site Visit

A mandatory site visit will be conducted on 24 August 2026 at 0900 EST. The purpose of this site visit is to allow prospective vendors the opportunity to inspect the physical spaces ask technical questions.

C. Attendance and Eligibility for Award

Attendance at this site visit is strict and mandatory for any prime contractor intending to submit a proposal. Representatives from the prime contractor must be physically present and must sign the official Government attendance roster at the start of the site visit. Proposals will only be accepted from vendors who attend the site visit and sign the roster. Proposals received from vendors who fail to attend will be deemed non-responsive and will be rejected without evaluation. No exceptions or waivers to this requirement will be granted.

D. Registration and Base Access Requirements

Vendors must notify the government points of contact listed in this solicitation of their intent to attend no later than 20 August 2026 at 12:00 PM EST. Along with the RSVP, vendors must submit required base access documentation, consisting of Names, Dates of Birth, and Driver's License Numbers on company letterhead, to the listed points of contact by the RSVP deadline.

It is the sole responsibility of the vendor to ensure they can gain physical access to Camp Lejeune and the MARFORSOC Compound. Access to the MARFORSOC Compound is a separate security process, and general access to Marine Corps Base Camp Lejeune does not guarantee or grant entry to the MARFORSOC Compound. The Government is not responsible for any vendor's failure to gain base entry in time for the site visit.

E. Proposal Submission

Proposals shall be received no later than 10:00 AM EST on 10 September 2026. Proposals shall be submitted electronically via email to the POCs listed above. Hard copy or physical media submissions shall not be accepted.

F. Commercial Acquisition Notice

Offerors are advised that this is a commercial acquisition conducted utilizing simplified procedures under FAR Part 12 (Acquisition of Commercial Products and Commercial Services). The Government will utilize a Lowest Price Technically Acceptable (LPTA) evaluation process as detailed in Section M. 

G. Proposal Organization

Offerors shall submit a clear, concise proposal that demonstrates a thorough understanding of the requirements outlined in the Statement of Work (SOW). Proposals shall be structured into three distinct volumes as outlined below.

Volume

Title

Page Limit

Volume I

Technical Capability (Acceptable/Unacceptable Gates)

15 Pages (resumes and certifications do not count)

Volume II

Past Performance

5 Pages

Volume III

Price & Contract Documentation

No Page Limit

H. Contract Type and Structure

The Government intends to award a single, Firm-Fixed-Price (FFP) commercial purchase order. The contract shall consist of a Base Year and four (4) Option Years for recurring semi-annual preventative maintenance and replacement parts.

I. Service Contract Labor Standards (SCLS) Applicability

1. Statutory Mandate: Offerors are notified that this procurement is subject to the Service Contract Labor Standards (41 U.S.C. Chapter 67), formerly known as the Service Contract Act (SCA).

2. Wage Determination: Any contract resulting from this solicitation will incorporate U.S. Department of Labor Wage Determination No. 2015-4389 (Revision 34, dated 7/30/2026) for Onslow County, North Carolina, which is attached to this solicitation under Section J.

3. Price Adjustments: Pursuant to FAR 52.222-43 (Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts)), the contractor may warrant price adjustments in option years only to the extent that wage rates are increased by the Department of Labor through subsequent revisions to the wage determination.

2. VOLUME INSTRUCTIONS

VOLUME I - TECHNICAL CAPABILITY

The Technical Volume shall contain the objective documentation required to prove the offeror meets the Government's minimum standards. No pricing or labor rate information shall be included in this volume.

Sub-Factor 1: Mandatory Site Visit Verification

The Offeror shall explicitly state in their proposal the name(s) of the company representative(s) who physically attended the mandatory site visit on 24 August 2026 and signed the official Government attendance roster.

Sub-Factor 2: OEM Partner/Reseller Certification

The Offeror shall demonstrate their capability to support the proprietary high-security architecture of the MARSOC CCTV network by providing active, verifiable manufacturer documentation of the following:

1. Genetec Authorized Partner/Reseller Status: Proof that the prime contractor is certified to sell, install, integrate, and support Genetec Streamvault Workstations and Genetec Network Video Recorders (NVRs) as listed in SOW Section 5.3.

2. Axis Communications Certified Partner Status: Proof that the prime contractor is an authorized partner/reseller certified to support the Axis IP cameras deployed across the barracks.

Sub-Factor 3: Key Personnel Qualifications & Clearances

The Offeror shall submit resumes and professional certifications for the following three (3) core roles required for contract performance:

1. Project Manager: Must possess a minimum of three (3) years of experience managing physical security or CCTV system installation/maintenance contracts.

2. Lead AV Programmer/Systems Engineer: Must hold active Crestron Certified Master Programmer and Cisco CCNA (or higher) certifications to program and manage the workstation interfaces and Cisco network switches listed in the SOW.

3. Lead AV Technician: Must possess a minimum of three (3) years of experience installing and troubleshooting IP-based CCTV cameras.

Security Clearance Mandate: The Offeror shall provide explicit written certification that all three proposed key personnel possess active SECRET security clearances at the time of proposal submission, in accordance with the DD Form 254.

Sub-Factor 4: Preventative Maintenance & Emergency Response Plan

The Offeror shall submit a streamlined, non-technical execution plan (not to exceed 3 pages) demonstrating their operational capability to meet the following SOW-mandated response windows:

1. Semi-Annual Inspections: A plan to execute the test and inspection of all system components, battery backup systems, and UPS units twice per year with at least six months between visits.

2. Emergency Repair Response: A plan confirming the capability to respond to emergency repair requests within twenty-four (24) hours of notification on typical business days (M-F), to include diagnosing cabling issues supporting the CCTV system.

VOLUME II - PAST PERFORMANCE

The Offeror shall submit a maximum of three (3) past performance references demonstrating recent and relevant experience.

1. Recency: Efforts must have been performed within the last three (3) years from the issuance date of this solicitation.

2. Relevance: Efforts must involve the installation, maintenance, or repair of IP-based CCTV networks, physical security systems, or network-video recording infrastructure of similar scope (preferably within a DoD environment, military installation, or secure government facility).

3. Reference Details: For each reference, the Offeror shall provide:

   • Contract Number or Purchase Order Number.

   • Customer Agency/Unit and Point of Contact (Name, Email, and Phone Number of the CO or COR).

   • Total Contract Value.

   • Period of Performance.

   • A brief narrative describing the services performed.

VOLUME III - PRICE AND CONTRACT DOCUMENTATION

The Price Volume shall contain the Offeror's firm-fixed-price proposal for the complete maintenance lifecycle, structured into a standard Base and Option Year format, as well as mandatory SCLS labor compliance documentation.

Part 1: CLIN Pricing Structure

The Offeror shall submit a single, bottom-line FFP for each of the Contract Line Items (CLINs)

Part 2: Detailed Bill of Materials (BOM) Breakdown

To ensure a fair and reasonable evaluation of material costs, the Offeror shall submit a Priced Bill of Materials (BOM) that fully itemizes and breaks down all materials and equipment to be furnished.

This BOM must explicitly detail and price all components, connectors, and cabling included in the "Lot" descriptions in the SOW Equipment List (specifically "Server Materials/Connectors/etc" and "Cable/Wire/Misc Installation Materials"). For each item, the Offeror must provide the manufacturer name, exact part number, unit of issue, required quantity, unit price, and extended price. Proposals that fail to break down these "Lot" items into itemized lines will be deemed non-compliant and rejected.

Part 3: SCLS Labor Compliance & Administrative Requirements

The Offeror shall submit:

1. SF 1449: Completed and signed SF 1449 (blocks 17a and 30).

2. SAM.gov Profile: Confirmation of active registration in SAM.gov with no active exclusions.

3. Amendments: Explicit acknowledgment of all solicitation amendments (if issued).

4. SCLS Labor Mapping and Wage Rate Compliance Statement: To ensure compliance with the Service Contract Labor Standards, the Offeror shall submit a written Labor Mapping & Wage Rate Compliance Statement that:

   • Explicitly maps all proposed non-exempt service employees (such as installation and maintenance technicians) to the corresponding occupational titles in WD 2015-4389 (Rev. 34) (e.g., Electronics Technician Maintenance I, II, or III).

   • Certifies that the hourly base wage rates proposed for each labor category meet or exceed the mandated SCLS minimums (e.g., $27.85/hr for Tech I, $29.77/hr for Tech II, and $31.47/hr for Tech III).

   • Certifies that the offeror will provide the mandated SCLS fringe benefits of at least $5.55/hr (or $5.09/hr under EO 13706), paid holidays, and vacation accruals.

   • Note: Failure to submit this certification or proposing wage rates below the SCLS minimums will result in immediate proposal rejection.