CONTACT INFORMATION|4|N711.10|GA3|771-229-0396|JORDAN.D.BURT.CIV@US.NAVY.MIL|
ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19||||||||||||||||||||
HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (DEC 2014)|1|ISO9001|
INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2|||
INSPECTION AND ACCEPTANCE OF SUPPLIES|26|X||||||||||||X||||||||||||||
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|COMBO|N/A|TBD|N00104|TBD|TBD|SEE SCHEDULE|TBD|||TBD||||||
NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1|WSS|
MANDATORY USE OF WORKFLOW PRO (WFP) MOD ASSIST MODULE|1|Kathleen Byrne (kathleen.j.byrne.civ@us.navy.mil), Post-Award Coordinator|
VALUE ENGINEERING (JUN 2020)|3||||
INTEGRITY OF UNIT PRICES (NOV 2021)|1||
EQUAL OPPORTUNITY FOR VETERANS (DEV 2026-O0040)(FEB 2026)|4|||||
EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (DEV 2026-O0040)(FEB 2026)|4|||||
TRANSPORTATION OF SUPPLIES BY SEA (OCT 2024)|2|||
BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM-BASIC (FEB 2024)|11||||||||||||
SMALL BUSINESS SUBCONTRACTING PLAN (DOD CONTRACTS)-BASIC (DEV 2026-O0037)(FEB 2026))|2|||
CONTRACTOR PURCHASING SYSTEM ADMINISTRATION-BASIC (DEVIATION 2026-O0015)|1||
SECURITY PROHIBITIONS AND EXCLUSIONS (CLASS DEVIATION 2026-O0025)(FEB 2026)|7||||||||
BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024))|5||||||
BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024)|1||
ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEVIATION 2026-O0043)(FEB 2026))|13||||||||||||||
NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2|||
A. Electronic submission of any quotes, representations, and any necessary certifications shall be accomplished via an email directed to Jordan.d.burt.civ@us.navy.mil
B. General Requirements: MIL-STD Packaging, Government Source Inspection Required.
C. All freight is FOB Origin.
D. This RFQ is for a BUY/Procurement. The resultant award of this solicitation will be issued bilaterally, requiring the contractor's written acceptance prior to execution. Verify nomenclature, part number, and NSN prior to responding.
E. Must adhere to IUID requirements of DFARS 252.211-7003
F. The ultimate awardee of the proposed contract action must be an authorized source. Award of the proposed contract action will not be delayed while an unauthorized source seeks to obtain authorization.
G. Your quote should include the following information for justification purposes:
- New procurement unit price____________________
- Total Price _____________________
- Procurement delivery lead time (PTAT) _________________ days
- Award to CAGE _______________
- Inspection & Acceptance CAGE, if not at Award to CAGE _____________
- Cost breakdown requested, including profit rate (if feasible).
- Quote expiration date _______________ (90 Days minimum is requested).
- Delivery Vehicle (If Delivery Order requested)(e.g. if your CAGE has a current BOA/IDIQ)
H. Important Traceability Notice:
If you are not the manufacturer of the material you are offering, you must provide an official letter and/or email from the OEM confirming that your company is an authorized distributor of their items.
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1. SCOPE
1.1 This contract/purchase order contains the requirements for manufacture and the contract quality requirements for the COVER,ELECTRONIC CO .
1.2 ;THE MATERIAL SPECIFICATIONS FOR THIS ITEM ARE CLASSIFIED AS SECRET.;
2. APPLICABLE DOCUMENTS
2.1 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions.
2.1.1 "Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order.
2.2 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order shall take precedence. Nothing in this contract/purchase order,
however, shall supersede applicable laws and regulations unless a specific exemption has been obtained.
2.3 Identification of Classified Documents - This contract/purchase order requires the Contractor to have authorized access to classified documents in accordance with the attached Contract Security Classification Specification (DD Form 254).
The classified documents and security level are: ;SECRET;
DOCUMENT REF DATA=ASTM-G-53 | | | | |A| | |
DOCUMENT REF DATA=ASTM-E-162 | | | | |A| | |
DOCUMENT REF DATA=ASTM-D-412 | | | | |A| | |
DOCUMENT REF DATA=ASTM-D-471 | | | | |A| | |
DOCUMENT REF DATA=FED-STD-595 | | |B |940111|A| |01|
DOCUMENT REF DATA=ASTM-D-2244 | | | | |A| | |
DOCUMENT REF DATA=ASTM-D-3167 | | | | |A| | |
DOCUMENT REF DATA=ASTM-D-4060 | | | | |A| | |
DOCUMENT REF DATA=ASTM-D-4272 | | | | |A| | |
DOCUMENT REF DATA=ASTM-B-117 | | | | |A| | |
DOCUMENT REF DATA=MIL-A-17161 | | |D |850624|A| | |
DOCUMENT REF DATA=ASTM-D-523-89 | | | | |A| | |
3. REQUIREMENTS
3.1 Cage Code/Reference Number Items - The COVER,ELECTRONIC CO furnished under this
contract/purchase order shall be the design represented by Cage Code(s)
reference number(s). Cage _______ ref. no.
;34008 7338391;
3.2 ;THIS ITEM REQUIRES SOURCE APPROVAL BY THE COGNIZANT ENGINEERING ACTIVITY. CURRENTLY THE ONLY CAGE CODE OHM39 IS THE APPROVED SOURCE OF SUPPLY. ONLY THIS SOURCE WILL BE SOLICITED FOR THIS PROCURMENT ACTION. INTERESTED PARTIES SHOULD CONTACT MR. JEFF
COTTON OR MR. MIKE ESTRADA (805)-228-8032 FOR
QUALIFICATION INFORMATION FOR FUTURE PROCURMENTS.;
3.3 ;SERIALIZATION IS REQUIRED AND SHALL BE IN ACCORDANCE WITH PHS AND T INSTRUCTION 7538398 AND DRAWING NUMBER 7338391. FORMAT SHALL BE THE CONTRACT NUMBER FOLLOWED BY A THREE POSITION NUMERIC SEQUENTIAL CODE. E.G. 001, 002 AND ECT.;
3.4 ;CONFIGURATION CONTROL - REQUEST FOR WAIVER/DEVIATION SHALL BE SUBMITTED ON A DDFORM 1694 TO THE PCO. NO CHANGES TO MATERIAL SPECIFICATIONS OR REQUIREMENTS SHALL BE ACCOMPLISHED WITHOUT THE WRITTEN CONSENT OF THE PCO.;
3.5 ;SPECIAL MARKING AND PACKAGING - MARKING AND PACKAGING SHALL BE IN ACCORDANCE WITH P H S AND T INSTRUCTION NAVSEA 05T1-06 AND DRAWING 7538398 AND 7538391.;
3.6 ;CONTRACTOR SHALL MAINTAIN AN INSPECTION SYSTEM IN ACCORDANCE WITH ISO 9001 OR EQUIVELANT.;
3.7 ;A Copy of 100 % ELECTRICAL AND WORKMANSHIP TESTING AND INSPECTION SHALL BE
PROVIDED TO NAVSUP WSS PROGRAM MANAGER UPON COMPLETION OF CONTRACT DELIEVRY.
REPORT WILL HAVE THE ELECTRICAL TEST RESULTS REMOVED PRIOR TO SENDING.
THIS IS TO PREVENT ACCIDENTAL DISCLOSURE OF CLASSIFIED DATA.;
3.8 ;100% PRODUCTION ELECTRICAL, WORKMANSHIP AND INSPECTION TESTING SHALL BE
PERFORMED BY THE CONTRACTOR, RECORDED WITH THE ACTUAL ACCEPTABLE RESULTS
INCLUDING THE SERIAL NUMBER OF THE ITEM BEING TESTED. CONTRACTOR MAINTAINS
DATA BASE ON CLASSIFIED REQUIREMENTS SOP.
CONTRACTOR FORMAT IS ACCEPTABLE.
3.9 ;A PRODUCTION TEST PROCEDURE/PLAN (also known as ARC Acceptance Test Procedures)IS REQUIRED AND SHALL BE SUMMITED TO A GOVERNMENT REPRESENTATIVE, AS REQUIRED.
PROCEDURE SHALL BE IN ACCORDANCE WITH MATERIAL SPECIFICATION 7338393.
DCMA shall verify that the approved Inspection and Test Plan, is signed by the
PCMS ISEA, and is within five years from its approved signature date.
Contractor format is acceptable.;
3.10 Marking - This item shall be physically identified in accordance
with ;MIL-STD-130, REV N, 16 NOV 2012; .
3.11 Changes in Design, Material Servicing, or Part Number - Except for a Code 1 change, which shall be processed as provided in the code statement shown below, no substitution of items shall be made until the NAVICP-MECH Contracting Officer has notified and
approval has been given by issuance of a written change order. When any change in design, material, servicing or part number is made to replace or substitute any item to be furnished on this contract/purchase order, the Contractor shall furnish, for the
substituting/replacement item, a drawing and an explanation of the reason for the change, explaining the reason therefor. If finished detail drawings are not available, shop drawings in the form used by the manufacturer will be acceptable for Government
evaluation. When notifying the Procurement Contracting Officer of the reasons for making substitutions, the type of change shall be indicated by code number in accordance with one of the following statements:
Code 1: PART NUMBER CHANGE ONLY - If the Manufacturer's Part Number indicated thereon has changed, but the parts are identical in all respects, supply the item and advise NAVICP-MECH immediately of the new part number.
Code 2: Assembly (or set or kit) not furnished - Used following detail parts.
Code 3: Part not furnished separately - Use assembly.
Code 4: Part redesigned - Old and new parts are completely interchangeable.
Code 5: Part redesigned - New part replaces old. Old part cannot replace new.
Code 6: Part redesigned - Parts not interchangeable.
3.12 Security Clearance Required - This contract/purchase order requires the Contractor to have a Government Security Clearance in accordance with the attached Contract Security Classification Specification (DD Form 254).
4. QUALITY ASSURANCE
4.1 ;The following are authorized as suitable subtitute of materials Via approved
ECP:
ECP 24-001 REV A:
Use of delta E value no greater than 3.0 color tolerance for the orange,
red, and black cover material is authorized as a replacement for delta E 1.5
ECP 24-002 REV A:
Use of sealant Neorez DSM R-967 is authorized as a replacement for
Neorez DSM R-972.;
5. PACKAGING
5.1 Preservation, Packaging, Packing and Marking - Preservation, Packaging, Packing and Marking shall be in accordance with the Contract/Purchase Order Schedule and as specified below.
MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE
6. NOTES
6.1 Ordering Information for Document References - The Department of Defense Single Stock Point (DODSSP), Website http://www.dsp.dla.mil/, provides product information for the Department Of Defense Index Of Specifications and Standards (DODISS)
(i.e.Military/Federal Specifications and Standards), Data Item Descriptions (DIDs), and other DODSSP Products. Most Specifications can obtained directly from http://quicksearch.dla.mil/
A. Availability of Cancelled Documents - The DODSSP offers cancelled documentsthat are required by private industry in fulfillment of contractual obligationsin paper format. Documents can be requested by phoning the Subscription Services Desk.
B. Commercial Specifications, Standards, and Descriptions - These specifications, standards and descriptions are not available from Government sources. Theymay be obtained from the publishers of the applicable societies.
C. Ordnance Standards (OS), Weapons Specifications (WS), and NAVORD OSTD 600 Pages - These type publications may be obtained by submitting a request to:
Commander, Indian Head Division, Naval Surface Warfare Center
Code 8410P, 101 Strauss Avenue
Indian Head, MD 20640-5035
D. On post-award actions, requests for "Official Use Only" and "NOFORN" (Not Releasable To Foreign Nationals) documents must identify the Government ContractNumber, and must be submitted via the cognizant Defense Contract Management Command (DCMC) for
certification of need for the document. On pre-award actions such requests must be submitted to the PCO for certification of need for the document.
E. NOFORN Military Specifications and Standards (including Amendments, Change Notices and Supplements, but NOT interim Changes) to be ordered from:
Contracting Officer
NAVSUP-WSS
Code 87321
5450 Carlisle Pike
P.O. Box 2020
Mechanicsburg, Pa. 17055-0788
F. Nuclear Reactor Publications Assigned NAVSEA Documents and Identification Numbers (i.e. NAVSEA Welding Standard, NAVSEA 250-1500-1) are to be ordered enue:
Commanding Officer
NAVSUP-WSS
Code 009
5450 Carlisle Pike
P.O. Box 2020
Mechanicsburg, Pa. 17055-0788
G. Technical Manuals Assigned NAVSEA Identification Numbers (i.e. NAVSEA Welding And Brazing Procedure, NAVSEA S9074-AQ-GIB-010/248) are to be ordered from:
Commanding Officer
NAVSUP-WSS
Code 1 Support Branch
700 Robbins Avenue
Philadelphia, Pa. 19111-5094
H. Interim Changes and Classified Specifications must be obtained by submitting a request on DD Form 1425 to NAVSUP-WSS.
6.2 In accordance with OPNAVINST 5510.1 all documents and drawings provided by the U.S. Navy to perspective Contractors must include a "Distribution Statement" to inform the contractor of the limits of distribution, and the safeguarding of the information
contained on those documents and drawings.
There are 7 (seven) seperate distribution statement codes used for non-classified documents and drawings. The definition for each is as follows:
A... approved for public release; distribution is unlimited.
B... distribution authorized to US Governments agencies only.
C... distribution authorized to US Government agencies and their contractors.
D... distribution authorized to DoD and DoD contractors only.
E... distribution authorized to DoD Components only.
F... further distribution only as directed by Commander, Naval Sea
Systems Command, code 09T.
X... distribution is authorized to US Government agencies and private individuals or enterprises eligible to obtain export controlled technical
data in accordance with OPNAVINST 5510.161.
