4510--Newington Fire Suppression and Steam Leak Repairs

VA Connecticut Healthcare System Repair Newington Sprinkler and Steam Leaks Page 2 of 2 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 can be found at Acquisition.gov. This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19 million. The FSC/PSC is 4510 Plumbing Fixtures and Accessories. The VA Connecticut Healthcare System (VACHS) VAMC Newington is seeking Sprinkler and Steam Leak Repairs. All interested companies shall provide quotations for the following: Services Item Number Description Quantity Unit Unit Price Amount 0001 Newington Fire Suppression and Steam Leak Repairs 1 JB Total $ STATEMENT OF WORK REPAIR NEWINGTON SPRINKLER AND STEAM LEAKS VA CONNECTICUT HEALTHCARE SYSTEM (VACHS) VA MEDICAL CENTER NEWINGTON 555 WILLARD AVENUE NEWINGTON, CT 06111 BACKGROUND VA Connecticut Healthcare System requires the replacement of sprinkler and steam distribution piping including flanges, valves, and other associated components due to leaks discovered within confined space 1-3. Suspected Asbestos Containing Materials have been identified in initial inspections and Abatement, VPIH Monitoring, and coordination of steam piping replacements are required to correct deficiencies. JUSTIFICATION Facilities Management Service was made aware of sprinkler piping leaks and steam distribution leaks at the VA Medical Center Newington campus. Sprinkler and steam leaks have been identified within confined spaces in Building 1 and require replacement and correction to support mission critical operations including fire suppression and steam utility service. Failure to repair piping leaks may result in failure of critical utilities and work stoppage impacting patient care services. PLACE OF PERFORMANCE The place of performance for this contract is VA Connecticut Healthcare System, Newington VA Medical Cener located at 555 Willard Avenue, Newington, CT 06111. PERIOD OF PERFORMANCE The Contract Time Period of Performance will be during a planned steam outage at the VA Medical Center Newington; Notice to Proceed (NTP) and includes contractor closeout. Scheduled repairs and installation shall be completed outside of regular business hours; 5:00 p.m. Friday 11:59 p.m. Sunday and as coordinated. It is expected that all work within this scope shall be completed over a full weekend with steam outage and/or isolation with double valve protection. No work shall be performed on Government Holidays unless an emergency status has been indicated by the Contracting Officer. US Federal Holidays: New Year s Day Martin Luther King Jr. Day President s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice QUALIFICATIONS To be considered eligible for consideration, potential bidders shall have a field service representative located within 200 miles of the Newington Campus of the VA Connecticut Healthcare System. Bidders shall provide upon request, documentation of certification/training on the specific equipment under the terms of this contract. Bidders shall be qualified to perform work on steam distribution systems to include steam traps, steam stations, and pressure reducing valves, domestic water systems, sanitary systems, fire protection and sprinkler systems, and mechanical systems and be familiar with the VA Medical Center Steam Distribution System and have completed prior steam distribution piping replacement projects for VA Connecticut Healthcare System. The VACHS confined space permit is required to be completed by qualified individuals identified to perform entry into the confined space and will be coordinated with the VACHS Safety & Outage Coordinator and VACHS Safety Representative on site. The Contracting Officer (CO) and/or Contracting Officer s Representative (COR) specifically reserve the right to reject any of the Service Provider s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided. Bidders shall be evaluated on past performance, technical capability, and financial capability to perform this work. A mandatory pre-bid site visit is required. Bidders shall plan to report on site at 8:00 a.m. on August 12, 2026 in the Newington Medical Center Boiler Plant located on the North side of campus near entrance to Facilities Management in Building 3 located at 555 Willard Avenue, Newington, CT 06111 to attend a Safety Briefing and apply contractor Lock out/Tag out. VA Connecticut Healthcare System Facilities Management Staff will escort and provide access to the Confined Spaces 1-3 and 1-6 located in Building 1 and Building 3 Boiler Plant. Bidders will be responsible for complying with the VA Connecticut Healthcare System policy for confined space, Lock out/Tag out, all equipment, supplies, and external support to safely enter the confined space to document and investigate existing conditions, determine quantities, and confirm the scope of work. SCOPE OF WORK The Service Provider shall furnish all labor, materials, equipment, tools, supervision, disposal, and all incidentals to complete work for the services described in this document. The scope of this work will include but is not limited to the following: Description of Services: Service Provider shall schedule and coordinate all work with VA COR and VACT Safety & Outage Coordinator. Any required outages shall follow proper coordination and notification through the VA COR and Safety & Outage Coordinator. All LOTO requests and procedures shall be in compliance with the VA Connecticut Healthcare System Medical Center Police 138-075. All Confined Space Entries shall be in compliance with the VA Connecticut Healthcare System Standard Operating Procedure Confined Space SOP-SO-010. ASTM A193 bolts shall be utilized and replace any ASTM A307 Bolts at locations of steam piping, flanges, gaskets, and other hardware where piping replacements are included within this scope of work. Reference Veterans Health Administration (VHA) Master Specifications for Hydronic Piping (Specification 23 22 13) and Steam and Condensate Heating Piping (Specification 23 22 13) where applicable. Field verify location of one steam leak located in Confined Space 1-3 of Building 1 including approximately 6 (six) linear feet of steam piping, associated parts, flanges, gaskets, and hardware. Remove all valves and flanges located in area of work within confined space. Replace up to 6 linear feet with straight piping. 1 (one) flange have been identified to be suspected ACM. Wrap 1 (one) flange for removal and disposal as ACM. Furnish waste manifest to VA Contracting Officer, COR, and Safety GEMS within 30 days. Field verify locations of sprinkler valve & piping leaks located in Confined Space 1-3 of Building 1 including approximately 4 linear feet of 4-6 sprinkler piping, associated parts, valves, flanges, gaskets, and hardware. Remove all valves and flanges located in area of work within confined space. Replace up to 4 linear feet of straight piping. 2 (two) valves, flange and gaskets are suspected ACM. Wrap 2 (two) valves for removal and disposal as ACM. Furnish waste manifest to VA Contracting Officer, COR, and Safety GEMS within 30 days. Location of steam leak Replace hangar as required to support existing piping. Remove flanges and gaskets; dispose as ACM Cut straight pipe as required and replace. Remove flange and gasket; dispose as ACM Remove valve and gasket; dispose as ACM Remove Valve and gasket at each flange; dispose as ACM Coordinate hot work permit with VA Connecticut Healthcare System Safety Service. The manufacturer procedures take precedence over other recommended installation and operation procedures. Coordinate all placement and removal of Lockout Tagout devices for any energy sources with the VA COR/Maintenance & Operations. Protect all equipment in place during replacement activities. SPECIAL INSTRUCTIONS Service Provider Check-in: All employees of the service provider shall comply with VA Security Management Program and obtain permission of the VA Police and restricted from unauthorized access. Upon arrival, the Service Provider shall sign-in at Building 3, 3rd Floor in Newington and receive a temporary identification badge prior to performing services at VA Connecticut Healthcare System. The Service Provider shall wear visible identification always displaying the name and company ID while on site. All site visits shall be coordinated with the VA COR or assigned POC. Per Directive 1805, smoking, vaping, and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Service providers and their employees. No photography of VA premises is allowed without written permission of the contracting officer. Patients and staff are not to be photographed at any time. Parking for Service provider and employees shall be in designated areas only. Service provider shall coordinate with VA COR. The Service provider shall confine all operations (including storage of materials) on government premises to areas authorized or approved by the VA Contracting Officer. The Service provider shall confine all operations (including storage of materials) on government premises to areas authorized or approved by the VA Contracting Officer. The Service provider shall hold and save the government, its officers, and agents, free and harmless from liability of any nature occasioned by the Service provider s performance. Working space and space available for storing materials shall be as determined by the COR. Workers are subject to the rules of the Medical Center applicable to their conduct. Execute work in such a manner as to reduce impacts with work being done by others. Billing: Provide COR with a report or statement of work completed and include statements with request for payment. Statement should include service completed and the date each service item was completed. Labor charges shall be billed hurly, and any unused labor totals will be credited back to the VA Medical Center on the next billing cycle, upon receipt of the service report. Safety Codes / Certification / Licensing: Environmental abatement work, if necessary, is to be performed by Service Provider under supervision and monitoring for the VA by a Certified Industrial Hygienist. The Service Provider shall comply with all codes as described above, as well as codes customarily applied in VA construction jobs such as NFPA fire code, OSHA, VA Design Guides, etc. Labs used by the Service Provider shall be licensed as required by any applicable governing agencies, and their certifications and licenses shall be included in the reports. The following solicitation provisions apply to this acquisition: 1. FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services 2. FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clause applies to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services All quoters shall submit the following: 1. Questions: Any questions must be submitted in writing no later than Tuesday, August 13, 2026 at 12:00 PM EST. 2. Quote: Offeror shall provide a quote using the table above. All quotes shall be sent to the Contract Specialist at sheena.carlyle@va.gov. The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can apply here: https://www.cep.fsc.va.gov/ To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than Tuesday, August 19, 2026 at 10:00AM EST. All quotes shall be emailed to Sheena Carlyle at sheena.carlyle@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact: Sheena Carlyle, sheena.carlyle@va.gov A.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ (End of Clause) FAR Number Title Date 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS SEP 2024 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS REPRESENTATION JAN 2017 52.204-7 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (DEVIATION) ALTERNATE I (NOV 2025) NOV 2025 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS JAN 2017 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL JAN 2011 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (DEVIATION) NOV 2025 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED JAN 2025 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (DEVIATION) ALTERNATE I NOV 2025 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS NOV 2015 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEVIATION) NOV 2025 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (DEVIATION) ALTERNATE I (JUL 2014) NOV 2025 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (DEVIATION) NOV 2025 52.222-37 EMPLOYMENT REPORTS ON VETERANS (DEVIATION) NOV 2025 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT (DEVIATION) NOV 2025 52.222-41 SERVICE CONTRACT LABOR STANDARDS (DEVIATION) NOV 2025 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES MAY 2014 52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR STANDARDS-PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS) (DEVIATION) NOV 2025 52.222-44 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR STANDARDS PRICE ADJUSTMENT (DEVIATION) NOV 2025 52.222-50 COMBATING TRAFFICKING IN PERSONS (DEVIATION) NOV 2025 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION (DEVIATION) NOV 2025 52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 (DEVIATION) NOV 2025 52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING MAY 2024 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT OCT 2018 52.233-3 PROTEST AFTER AWARD AUG 1996 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM OCT 2004 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION OCT 2018 852.233-71 ALTERNATE PROTEST PROCEDURE OCT 2018 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022 852.203-70 COMMERCIAL ADVERTISING MAY 2018 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018 A.2 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) The following factors shall be used to evaluate quotations: Technical or Quality Past Performance Price Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum. Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price.  For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s). A.3 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION) A.4 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION) ALTERNATE I (NOV 2025) A.5 52.240-93 BASIC SAFEGAURDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (DEVIATION) (NOV 2025) (a) Definitions. As used in this clause Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information. Federal contract information (1) Means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government; but (2) Does not include information provided by the Government to the public (such as on public websites) or simple transactional information (such as information necessary to process payments). Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009). Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502). Safeguarding means measures or controls that are prescribed to protect information systems. (b) Safeguarding requirements. (1) Basic requirements. The Contractor shall safeguard its covered contractor information systems by implementing, at minimum, the following security controls: (i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems). (ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute. (iii) Verify and control/limit connections to and use of external information systems. (iv) Control information posted or processed on publicly accessible information systems. (v) Identify information system users, processes acting on behalf of users, or devices. (vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems. (vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse. (viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals. (ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices. (x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems. (xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks. (xii) Identify, report, and correct information and information system flaws in a timely manner. (xiii) Provide protection from malicious code at appropriate locations within organizational information systems. (xiv) Update malicious code protection mechanisms when new releases are available. (xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed. (2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal departments and agencies relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556. (c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products, other than commercially available off-the-shelf items, or commercial services), in which the subcontractor may have Federal contract information residing in or transiting through its information system. (End of Provision)