Sources Sought Notice
Sources Sought Notice
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Sources Sought Notice
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Sources Sought Notice
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General Summary:
Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5 (NCO 5), is issuing this request for information/sources sought notice in order to identify vendors that are interested in and capable of providing maintenance, repair, and replacement of Plumbing Systems, HVAC-R Systems, Mechanical Systems, Electrical Systems, and Control Systems at VA Medical Centers located in Beckley, Clarksburg, and Huntington WV. Primary locations are the Beckley VA Medical Center, Louis A. Johnson VA Medical Center (Clarksburg), and Hershel "Woody" Williams VA Medical Center (Huntington). Additional information on VA facilities can be found at https://www.va.gov/find-locations/ .
Description of Work:
Multiple firm-fixed unit price Blanket Purchase Agreements (BPAs) will be established to provide Mechanical, Electrical, and Plumbing (MEP) repair and maintenance services across Beckley VA Medical Center, Louis A. Johnson VA Medical Center (Clarksburg), Hershel "Woody" Williams VA Medical Center (Huntington), and with a surge capacity to service all associated clinics.
The contractor shall furnish all necessary qualified personnel, supervision, materials, equipment, and services to perform the tasks in the Statement of Work prepared for each Task Order. The scope encompasses maintenance, repair, and replacement of the systems below.
Mechanical Systems
HVAC-R Systems
Supply, return, and exhaust ductwork (testing, repair, installation, demolition)
Direct Digital Controls
Variable Speed Drives (including ABB drives)
Electric motors, fans, actuators
VAV and CAV boxes
Coil cleaning, repair, replacement
Air conditioning, DX Cooling, VRF systems
Chillers, air handlers, compressors, fan coils, heat exchangers, heat pumps, humidifiers, dehumidifiers
TAB (testing, adjusting, and air balancing)
Filter servicing and cleaning
Exhaust fan repairs
HVAC-R system demolition
Area and room pressure monitoring and testing
Temperature/humidity monitoring systems, sensors, transmitters, base stations (troubleshooting, repair, replacement)
Exhaust hoods and exhaust systems (troubleshooting, repair, replacement)
Equipment and Specialty Systems Maintenance
Warehouse dock levelers and garage doors: troubleshoot, repair, replace all associated systems
Laundry equipment: troubleshooting, repair, and replacement of all laundry systems, including electronics and controls
Grounds equipment: troubleshooting, repair, and replacement
Medical and Facility Mechanical Systems
Medical air and vacuum systems
Dental air and vacuum systems and traps
Medical bulk oxygen systems
Air compressors
Walk-in coolers/freezers, medical refrigerators/freezers
Kitchen refrigeration equipment repairs
Electrical Systems
Repair, maintenance, and replacement of electrical infrastructure, including:
Power generators and generator control systems
Transformers, transmission lines, and conduits (above and below grade)
Electrical panels, breakers, fuses, circuits
Switches, relays, outlets, lamps, bulbs (standard and LED), and general electrical gear
Elevator support systems (electrical aspects)
Switchgear, troubleshooting, repair, replacement
Automatic transfer switches (ATS), troubleshooting, repair, replacement
Roadway lighting systems, troubleshooting, repair, replacement
Uninterrupted Power Supply (UPS) systems, troubleshooting, repair, and replacement
Above and underground fuel tanks and associated systems (troubleshooting, repair, replacement)
Plumbing Systems
Maintenance, repair, and replacement of:
Drain, waste, and vent systems
Compressed gas system components (air, oxygen, vacuum)
Medical gas analysis and certification
Leak repair
Pipe insulation and labeling
Sewer and storm drain systems
Unplugging and servicing toilets, urinals, sinks, and showers
Grease trap and sump pump servicing
Steam system testing, repair, and demolition
Heating hot water/chilled water loops, water balancing
Underground fire line, irrigation line, building drain, sewer, and domestic water piping and valves
Excavation for repairs/replacement
Backflow device testing and repair
Plumbing fixture installation, replacement, repair, or removal
Emergency eye wash and shower repair or replacement
Pressure vessel installation, certification, and repair
Steam system components (traps, valves, pumps)
Water pumps, reverse osmosis stations, water softeners, chlorination stations, water filters
Plumbing demolition
Licensing & Warranty Requirements:
The prime contractor must hold valid West Virginia contractor licenses for Plumbing and HVAC-R. All prime and subcontractor personnel must have appropriate licensures and certifications. All materials, equipment, software, and labor provided must be warranted by the prime contractor for one year from operational start.
All facility parts, materials, or software must be approved by the VA prior to installation; obsolete or proprietary systems are not permitted. All work products and project bid information created under this contract becomes the sole intellectual property of the VA.
Period Of Performance and Value:
Multiple straight 5-year Blanket Purchase Agreements (BPAs) will be awarded, each consisting of five ordering periods. These BPAs will facilitate the issuance of firm fixed price BPA call orders over a total period of five years. Task Orders will be project-specific, with most expected to range between $10,001 and $100,000, and an individual Task Order ceiling of approximately $300,000. The total estimated contract capacity over the life of the BPA is projected to be $9,000,000.
Locations:
Huntington VAMC, 1540 Spring Valley Drive, Huntington, WV 25704
Charleston CBOC, 700 Technology Drive, South Charleston, WV 25309
Gallipolis CBOC, 323A Upper River Rd., Gallipolis, OH 45631
Lenore CBOC, 2867 Route 65, 15 Lenore Business Mall, Williamson, WV 25661
Eastern Kentucky Outpatient Clinic, 5230 KY Route 321, Suite 8, Prestonsburg, KY 41653
Clarksburg VAMC, 1 Medical Center Drive, Clarksburg, WV 26301
Braxton County CBOC, 40 Reston Place, Gassaway, WV 26624
Monongalia County CBOC, 40 Commerce Drive, Suite 101, Westover, WV 26501
Tucker County CBOC, 212 Spruce St., Parsons, WV 26287
Wood County CBOC, 2311 Ohio Avenue, Suite A, Parkersburg, WV 26101
Beckley VAMC, 200 Veterans Avenue, Beckley WV 25801
Greenbrier County CBOC, 228 Shamrock Lane, Ronceverte, WV 24970
Princeton CBOC, 150 Courthouse Rd., Princeton, WV 24740
Response Requirements from Interested & Capable Vendors: NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide ongoing maintenance, repair, replacement and/ or demolition of Plumbing Systems, HVAC-R Systems, Mechanical Systems, Electrical Systems, and Control Systems at the Beckley VA Medical Center, Louis A. Johnson VA Medical Center (Clarksburg), and Hershel "Woody" Williams VA Medical Center (Huntington) and other associated outpatient facilities.
Please respond to this RFI/Sources Sought 36C24526Q0705 with:
General Business Information:
Business name (including Unique Entity ID (SAM.gov))
Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and
Person of contact (including telephone number & email address).
Available contract vehicles (GSA FSS, VA SAC/NAC IDIQ, etc.) for use by Department of VA (include applicable NAICS)
General Capability Statement
Business Capability & Interest to Perform Work:
Summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.
Brief Summary of locations that your company can service.
If you can service all locations, please state that in your response.
If you can only service certain locations, please specify which ones.
If you refuse to service specific locations, please specify that in your response.
Evidence of appropriate licensing to perform work across service locations.
Feedback on pricing approach for this type of work, with rough estimates.
Confirmation that your organization is willing to participate in a multiple-award BPA, in which individual task orders will be competed among awardees, offering the possibility but not the guarantee of receiving work.
Any other recommendations/information for the VISN 5 / NCO 5 contracting team to be aware of while continuing to develop the requirement.
Subcontracting Inquiry: Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:
Do you intend to self-perform this effort?
If you are located outside the immediate area, how will you self-perform?
Or, do you intend to subcontract work under this contract?
If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting, if/when applicable?
Industry Day / Site-Visit:
An in-person Industry Day will be held on the following dates at each of the 3 VA medical centers as listed below:
11/17/2026 Hershel "Woody" Williams VA Medical Center (Huntington, WV)
https://www.va.gov/huntington-health-care/locations/hershel-woody-williams-va-medical-center/
11/18/2026 Beckley VA Medical Center (Beckley, WV)
https://www.va.gov/beckley-health-care/locations/beckley-va-medical-center/
11/19/2026 Louis A. Johnson Veterans' Administration Medical Center (Clarksburg, WV)
https://www.va.gov/clarksburg-health-care/
To confirm your attendance, please submit all information requested in Section C, along with the names, email addresses, and titles of each attendee from your organization. This information is necessary to secure facility clearance and to evaluate your organization s qualifications and suitability for performing work at the VA facilities. Once your information has been received and reviewed, you will receive detailed instructions regarding participation in the Industry Day. Please note that attendance will be at your own expense.
Response Instructions:
Responses, to include RSVP for industry day, must be submitted by 10:00 AM (ET) October 15th, 2026. Responses to the information requested above must be submitted via email to darren.morris2@va.gov and john.ritter2@va.gov . Please include 36C24526Q0705 in the email subject to ensure that messages aren t overlooked.
This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor s preparation of responses submitted as a result of this notice.
Darren Morris
Contracting Officer
VHA, NCO 5
Darren.morris@va2.gov
