Canon Printer Ink and Maintenance

This is a combined synopsis/solicitation: SV0217-26 Canon Printer Ink and Maintenance

Unicor’s Sandstone Print Factory has 3 Canon printers which need ongoing maintenance and ink and should be priced on a per click basis, for black and white or color:

1. 2021 Image Press C910
2. 2022 Image Press C910
3. 2021 Vario Print Copier DP

Unicor Sandstone Print Factory

2300 County Road 29

Sandstone, MN 55072-5161

320-245-2262

UNICOR's desired delivery is 15 calendar days or sooner. Vendors are required to provide their best delivery time for evaluation, and delivery schedule will be established at time of contract award. Delivery orders will be issued in accordance with 52.216-19.

Contract shall be awarded as a five-year contract. Contract type shall be a firm-fixed price, indefinite delivery/indefinite quantity (IDIQ) type. SOLICITATION IS 100% SET-ASIDE FOR SMALL BUSINESS.

There is a mandatory site visit on 7/8/2026 and NCIC forms must be submitted by 6/26/2026 to Michael Rote, Unicor Sandstone Print Factory Manager at Michael.Rote@usdoj.gov. NCIC forms are run for background checks and it must clear before an individual’s entry into the Unicor Sandstone facility.

Questions will be posted as an amendment to the solicitation on SAM.gov.

Vendors shall submit signed and dated offers via email to: wesley.newell2@usdoj.gov

The date and time for receipt of proposals is due FRIDAY, JULY 17, 2026, at 2:00 p.m. EASTERN STANDARD TIME (EST). Offer must indicate Solicitation No. SV0217-26, time specified for receipt of offer, name, address and telephone number of offeror, technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, terms of any expressed warranty, price and any discount terms. Offer must include acknowledgment of all amendments, if any.

Due to security considerations, do not send offers via U.S. mail. Offers shall be submitted on the SF-1449. OMB Clearance 1103-0018. Interested parties are responsible for monitoring SAM.gov, during the entire solicitation period, to ensure you have the most up-to-date information about this acquisition. Failure to provide all proposal requirements on most up to date RFP may result in your proposal being eliminated from consideration for award.

Amendments, award notices, and other documentation will be posted to SAM.gov.

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THE FOLLOWING INFORMATION IS REQUIRED TO BE COMPLETED BY THE OFFEROR:

SAM UNIQUE ENTITY NUMBER: ______________________________________

VENDOR'S POINT OF CONTACT: ______________________________________

VENDOR'S TELEPHONE: ________________________________

VENDOR'S EMAIL ADDRESS: _________________________________________

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database (System Award Management) prior to submitting a quote, during performance and through final payment of any contract resulting from this solicitation.

 _______________________________________________

Signature and Date

PART I: INFORMATION

GENERAL INTENTION:

Federal Prisons Industries - UNICOR, intends to award an indefinite delivery/indefinite quantity, type contract for firm-fixed, “per click”, pricing. The award will be based on the best value to the Government, taking into consideration technical capability, price and past performance. The contract period will consist of one base period of five (5) years.  

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12 (DEVIATION). This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued. The solicitation number is SV0217-26 and this solicitation is issued as a Request for Proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Revolutionary Overhaul, in accordance with Executive Order 14275. The North American Industry Classification System code is 811310, Commercial and Industrial Equipment Repair and Maintenance. This requirement is 100% set-aside for small business; small business size standard for this solicitation is $12.5M annual revenue.

SEE SECTION B FOR LIST OF ITEMS. QUANTITIES LISTED ARE ESTIMATES ONLY.

GUARANTEED MINIMUM QUANTITY IS 36,000 Each/Clicks. ESTIMATED QUANTITY/NOT-TO-EXCEED QUANTITY FOR THE LIFE OF CONTRACT IS 180,000 EACH.

Any contract resulting from this solicitation will not be an obligation.

Funds will be obligated by delivery orders.

ADMINISTRATIVE INFORMATION:

Contracting Officer Responsibility: Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility may be delegated to an Administrative Contracting Officer by the Contracting Officer.

Administrative Contracting Office (ACO): Wesley Newell shall be the ACO for resultant contract. This assignment carries with it the authority to perform all normal contract administration functions as listed in FAR 42.302(a), items 1 through 71; to the extent those functions apply to this contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b), items 1 through 11.

Authorized Ordering Officials: Delivery orders may be issued only by the Contracting Officer, Administrative Contracting Officer, or an ordering official for Federal Prison Industries with an appropriate certificate of appointment. Each delivery order will identify the delivery schedule for that period. Orders will be issued by electronic commerce methods only. A Standard Form (SF) 1449 will be used as the delivery order.

NOTICE TO GOVERNMENT WHEN CONTRACTOR(S) DELAYS:

 In the event the contractor(s) encounter difficulty in meeting performance requirements, or when there is an anticipated difficulty in complying with the delivery terms or completion dates, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely delivery/performance of this contract, the contractor must immediately notify the Administrative Contracting Officer at UNICOR in writing, giving pertinent details. This information will not be construed as a waiver by the Government of the required delivery schedule, or the Governments rights to impose consideration against delinquencies or other remedies provided by this contract.

THE OFFER ACCEPTANCE PERIOD IS 60 BUSINESS DAYS.

Best Commercial Customer Category:

Contractor agrees that FPI is in the category of the most favored or best commercial customer category of the Contractor and as such, the Contractor will: During the contract period, the Contractor shall report to the Contracting Officer all price reductions offered to the category of customers that are considered by the Contractor to be their most favored or best commercial customer.

1. A price reduction shall apply to purchases under this contract if, after the award date, the Contractori. Revises downward its commercial catalog, price list, schedule, etc., to its best commercial customers (or category of customers) below the awarded price under this contract; ii. Grants more favorable discounts or terms and conditions to its best commercial customers than those contained in this contract that would result in prices below the awarded price under this contract, and/or iii. Grants special discounts to its best commercial customer (or category of customers) that would result in prices lower than the awarded price under this contract.

2. The Contractor shall offer the price reduction to FPI with the same effective date, and for the same time period, as extended to the commercial customer (or category of customers). The Contractor may offer the Contracting Officer a voluntary price reduction at any time during the contract period. The Contractor shall notify the Contracting Officer of any price reduction subject to this clause as soon as possible, but not later than 15 calendar days after its effective date. Future requirements for these or similar items from this or other UNICOR factories may be added to the resulting contract if considered to fall within the scope of work and the price is determined to be fair and reasonable.

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

Maintenance/Ink costs per click Black and White: _______________

Maintenance/Ink costs per click Color: _________________________

SV0217-26 Canon Printer Ink and Maintenance, SST1, Sandstone, MN.

1.0         Background/ Introduction

1.1         Background

The Federal Prison Industries program (now operating under the trade name UNICOR) was established in 1934 by an Executive Order issued by President Franklin D. Roosevelt. On January 1, 1935, FPI officially began operations as a wholly-owned corporation of the United States Government. More than eighty-seven years after its establishment, the program continues to operate at no cost to taxpayers and benefits communities across the Nation creating safer prisons and reducing inmate recidivism. The mission of Federal Prison Industries, Inc. (FPI) is to protect society and reduce crime by preparing inmates with job training and practical work skills for reentry success. UNICOR restores lives by being a thriving corrections program that provides marketable skills and qualifications for inmates to succeed as productive citizens in our communities. We are a diverse, team-based organization where collaboration and respect for the capabilities of all staff and inmates is valued through work that is fulfilling. We deliver a competitive advantage in quality, on-time delivery, service, and cost in an innovative and safe environment that makes us the preferred supplier to our customers. UNICOR has strategic goals: - Maintain and develop meaningful work and job training opportunities to prepare inmates to become law-abiding citizens; – Ensure the corporation remains financially self-sustaining; – Prepare our staff to assume positions of greater responsibility by providing quality training and developmental opportunities.

1.2         Objective

Federal Prison Industries (UNICOR) is seeking to enter into an agreement with a private sector company to provide service (maintenance and all parts) as well as consumables, except paper (inks and any other required products) for three Cannon Digital Copiers.  The Cannon Copiers are as follows, 2021 Cannon Image Press Digital Copier C910, 2022 Cannon Image Press Digital Copier C910 and a 2021 Canon Vario Print Digital Copier DP.   Compensation for service will be paid for by “click charges”, which will be a set price for the color copiers and a separate set price for the black and white copier. Billing shall occur on a monthly basis.  Contractor must provide an online service portal for UNICOR to request service and consumables. Contractor must be able to be on site with 48 hours of request (excluding weekends and Holidays referenced in section 2.0)       

1.3       Scope

The scope and purpose of this contract is to provide service and consumables for the three digital copiers referenced in this solicitation.

Service and consumables will include but not limited to:

• Manpower and all parts required to perform maintenance and service on the referenced copiers.
• All consumable inks as well as any item considered a consumable required to operate the referenced copiers (except printing paper).
• Operator training to manage media and routine tasks

1. 1. Contractor Management

Contractor providing removal, shipping and installation service under this contract will be directed by the COR Michael Rote (UNICOR Sandstone MN).

1. 1. Contract Performance

1.5.1. Period of Performance – Best lead time and install time to begin support. Times will be used as an evaluation factor.

Estimated time frame: 30 days

1.5.2      Place of Performance

Service and consumables will be delivered and performed at the following: UNICOR, 2300 County Rd 29, Sandstone MN, 55075

Contract Requirements

1. 1. Access Hours

Normal working hours at UNICOR are 7:30am – 3:00pm CST .                             

Federal Holidays

Contractor shall not be required to work on the following Federal holidays when the post will be closed. When such holidays fall on a Saturday, the preceding Friday is considered a holiday. When such holidays fall on a Sunday, the following Monday is considered a holiday.

New Year’s Day

1 January*

Martin Luther King's Birthday

3rd Monday in January

Washington's Birthday

3rd Monday in February

Memorial Day 

Last Monday in May

Juneteenth        

June 19th*

Independence Day       

4 July*

Labor Day        

1st Monday in September

Columbus Day

2nd Monday in October

Veteran's Day 

11 November*

Thanksgiving Day       

4th Thursday in November

Christmas Day                                                            25 December*

* Holidays that are not designated as a firm day may not necessarily be observed on the date shown.

2.3         Worksite Appearance and Security

The Contractor shall maintain the worksite such that debris and trash is consistently removed and properly disposed. The Contractor shall ensure this is done by daily cleanups at the end of the workday. The Contractor shall ensure that the building’s exterior doors and windows are always clear of debris to allow access to the building interior.

       

2.4 Job Conditions

No illegal aliens are permitted on any federal property. All contractor and subcontractor employees working on a Government facility shall be a U.S. citizen and able to provide one forms of valid U.S.

identification as proof of citizenship and are subject to NCIC background investigations to determine if eligible to enter a secure Federal Correctional Institution. (e.g., Certificate of Birth, passport, or driver’s license). There are no exceptions for this requirement.

     2.5       Safety

The Contractor shall discourage unsafe acts, foster accident prevention, and comply with safety regulations, the Occupational Safety and Health Act (OSHA), and UNICOR safety regulations.

     2.5.1    Accident Prevention

The contractor shall follow Accident Prevention processes as prescribed in the Federal Acquisition Regulation (FAR) clause 52.236-13, Accident Prevention.

The contractor shall also follow Alternate I of FAR Clause 52.236-13. Where Alternate I of FAR Clause

52.236-13 is applicable, contractors will provide their written Accident Prevention Plan to the C5ISR Safety Center prior to beginning work. This plan shall include an analysis of the significant hazards to life, limb, and property inherent in the contract work performance and a plan for controlling these hazards.

2.5.2. Safety Standards

Contractors are responsible for the protection of their employees IAW 29 Code of Federal Regulations CFR 1910, 29 CFR 1925, and 29 CFR 1926.

The contractor and all associated sub-contractors shall comply with applicable federal, state, and local safety occupational health and environmental rules, laws, and regulations, as well as additional specific requirements invoked by contract.

Contractors will not expose Government employees, equipment, or facilities to hazards because of Contractor’s operations.

Contractors will apply Occupational Safety and Health Administration (OSHA) and other non-Department of Army regulatory or consensus safety and health standards to military unique equipment, systems, operations, or workplaces, in whole or in part, insofar as practicable.

Contractors shall immediately notify the COR of any accident, incident or exposure resulting in a fatality, lost- time occupational injury, illness, contamination of property, property damage or loss resulting from work performed under the contract.

2.6 Site Visit

2.6.1            Site visits (if necessary) can be facilitated by on site staff at Unicor Sandstone Mn. Provide time for clearance of NCIC evaluations/checks.

2.6.2 Site visit Location

        See section 1.5.2.

3.0       Evaluation

Award will be issued on best value to the government. Evaluation factors are technical evaluation, price, lead time and past performance including references will be evaluated.