Sources Sought Notice For Market Research Only
1. THIS IS NOT A REQUEST FOR QUOTE (RFQ) OR PROPOSAL.
2. Synopsis / Description
The Department of Veterans Affairs (VA), Canandaigua VA Medical Center, is seeking information from Small Businesses, including SDVOSB, VOSB, WOSB, HUBZone, and 8(a) firms capable of providing all labor, materials, supervision, and equipment necessary to replace Trane Chiller Pump #2 and the associated heater located in Building 36.
The equipment involved is associated with a Trane chiller, serial number U16F55644.
This notice is strictly for market research to determine appropriate set-aside categories and procurement strategy.
3. Place of Performance
Canandaigua VA Medical Center
Building 36
400 Fort Hill Avenue
Canandaigua, NY 14424
4. Scope of Work (Summary)
The contractor shall provide management, supervision, labor, parts, materials, tools, and transportation to perform:
Removal and replacement of Trane Chiller Pump #2
Replacement of associated heater
All work must comply with VA safety and facility procedures.
5. Period of Performance
Work must be completed within 30 days of contract award, or sooner depending on material availability and shipping.
Work Hours: 8:00 AM 4:30 PM, Monday Friday, excluding Federal Holidays.
Federal holidays observed: New Year s Day, Martin Luther King Jr. Day, Washington s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.
6. Contractor Qualifications
All technicians must have a minimum of 5 years of experience in the mechanical field.
All certificates, permits, and licenses must be current and valid.
8. NAICS & PSC Code
238220 Plumbing, Heating, and Air Conditioning Contractors Size Standard: $19M
J045 Maint/Repair/Rebuild Of Equipment- Plumbing, Heating, And Waste Disposal Equipment
9. Requested Information from Interested Businesses Submit a Capability Statement including:
Business name, address, POC, phone, and email
UEI number
Business size & socioeconomic category
Detailed capability narrative addressing:
Experience with chiller systems, pumps, and Trane equipment
Relevant mechanical/HVAC past performance
Technician qualifications
Bonding capability (if applicable)
10. Submission Instructions
Email responses (PDF preferred) to:
Natalie Acevedo at NATALIE.ACEVEDO@VA.GOV.
Subject line: 36C24226Q0733 - Sources Sought Trane Chiller Pump #2 & Heater Replacement Canandaigua VAMC
Response Due Date: 6/29/2026 by 10:00 AM ET
11. Disclaimer
This notice is for market research purposes only. It does not constitute a solicitation, and no contract will be awarded from this notice. No reimbursement will be provided for any costs associated with responding.
