E21 PRCA HVAC REPLACEMENT

Planet Ranch Conservation Area HVAC Replacement

The Bureau of Reclamation (Reclamation), Lower Colorado Basin, Multi-Species Conservation Program (MSCP), has a requirement to replace two existing HVAC systems on two bunk houses at Planet Ranch Conservation Area (PRCA). PRCA is located in a remote area outside of Parker, Arizona along the Bill Williams River. Access to the site is via an unpaved, sometimes primitive road that may be affected by weather and local conditions. Contractors should plan accordingly for transportation of personnel, materials, and equipment. Building 1 is approximately 3,000 square feet and Building 2 is approximately 2,400 square feet. Both buildings are single story houses.

To support onsite work, contractors will have the option to stay in the existing bunk houses for the duration of the HVAC replacement activities. Government-furnished heavy equipment, including a telehandler, will be available onsite for use in removing the two existing HVAC units from the roof. This equipment may be used by the contractor in accordance with Reclamation's standards for government-furnished property.

This requirement is 100% set-aside for small businesses. The applicable North American Industry Classification System (NAICS) Code 238220, Plumbing, Heating, and Air-Conditioning Contractors with a corresponding small business size standard of $19M.

The magnitude of this construction project is between $100,000.00 and $200,000.00.

This requirement will be solicited and awarded using the methods outlined in FAR Part 36, Construction Contracts, and FAR Part 13, Simplified Acquisitions. The Government contemplated award of one firm-fixed price purchase order.

Quoters are expected to download all attachments and read thoroughly in order to provide the required information with quote submittal. Failure to submit all required information can result in a quote not being considered. Please review Provisions and Instructions section of RFQ package for all required information to be submitted.

A site visit is scheduled for October 14, 2026, at 10:30 p.m., Arizona Time. Please read entire solicitation for complete details.

All questions concerning the sources sought announcement should be directed to Diane Rodriguez by email at diane_rodriguez@ios.doi.gov. Telephone questions will not be accepted. Questions are due by October 16, 2026, by 2:00 p.m., Pacific Time. All questions must be submitted via email diane_rodriguez@ios-doi.gov. Include the reference number (140R3026Q0143) in the subject line.

Registration: In order to be awarded a contract an offeror must be registered and active in the System for Award Management (SAM), http://www.sam.gov, at time of quote submittal.