SAM.gov SOURCES SOUGHT NOTICE Solicitation Number: 75N98027Q00028 Title: Guard Force Performance Management (GFPM) Surveillance Services Classification Code: R499 NAICS Code: 561612 — Security Guards and Patrol Services Description: Surveillance and Quality Assurance Services for Contract Security Guard Force This is a Small Business Sources Sought Notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice. This notice is issued to help determine the availability of qualified companies technically capable of meeting the Government requirement and to determine the method of acquisition. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this notice. The Government will NOT be responsible for any costs incurred by the respondents to this notice. This notice is strictly for research and information purposes only. Background: The National Institutes of Health (NIH), Division of Police, is responsible for providing and administering contract guard services at specific buildings and entrances both on and off the NIH campus in the Washington-Baltimore area to supplement security systems and law enforcement personnel. To provide independent quality validation of this contract guard force, free of the bias inherent in self-assessment, NIH separately acquires performance management and surveillance services of the guard force vendor from a different contractor not involved in day-to-day security operations. This surveillance function is critical to validating that contract security guard services are performed at a continuous, acceptable quality level, helping prevent weaponized vehicles and unauthorized personnel from entering the NIH main campus and satellite facilities. There are currently 22 separate posts/locations on the main campus and 9 off-campus sites with contract guards assigned, several staffed 24 hours a day, located throughout the greater Washington-Baltimore region including Bethesda, Baltimore, Fort Detrick, Poolesville, and Rockville, Maryland. Purpose and Objectives: The purpose of this acquisition is to procure surveillance and quality assurance services of NIH's contract security guard force, consistent with the Guard Force Quality Assurance Surveillance Plan / Performance Requirements Summary (QASP/PRS). Project requirements: Independently, and not as an agent of the Government, the Contractor shall perform the following: Conduct random, scheduled, and unscheduled inspections/surveillance of the contract guard force at all NIH facilities in the Washington-Baltimore area with assigned contract guards, during all hours of the day and night, including holidays, weekends, and periods of inclement weather. Evaluate guard force performance across five categories: Access Control; Roving Patrols; Training and Recruitment; Professional Guard Service and Complaint Monitoring; and Continuous Improvement/Contract Reporting. Conduct surreptitious attempts to penetrate perimeter vehicle entrances and building entrances, including testing vehicle entry points from a vehicle operator's position, using contractor-provided and maintained vehicles. Report negative surveillance findings to the NIH Contracting Officer's Representative and Division of Police within 30 minutes of an observed infraction, with electronic data entry follow-up. Provide immediate/next-business-day written reports for reportable incidents (e.g., vacant posts, validated sleeping-on-post infractions, incidents involving designated NIH senior officials), plus weekly, monthly, and quarterly summary reporting. Provide personnel deployment schedules not less than two weeks in advance. Maintain staffing capable of maintaining telephone communication with NIH at all times while performing assigned duties. Document surveillance processes for each facility/location within 90 to 120 days of surveillance beginning at that location. All assigned personnel must maintain required security clearances, undergo background investigation, and comply with HSPD-12 requirements for access to NIH secure areas. Locality Requirement: Per the Statement of Objectives for this requirement, the contractor shall maintain an administrative office within 100 miles of the NIH campus, to facilitate regular coordination between the Project Officer and the Contractor. Anticipated period of performance: Base Year: March 21, 2027 – March 20, 2028 Option Year 1: March 21, 2028 – March 20, 2029 Option Year 2: March 21, 2029 – March 20, 2030 Option Year 3: March 21, 2030 – March 20, 2031 Option Year 4: March 21, 2031 – March 20, 2032 6-Month Option To Extend: March 21, 2032 – September 20, 2032 Requested Response: The intent of this sources sought notice is to help define the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation intended to be posted at a later date. Interested contractors are requested to respond by (1) describing their relevant experience and capability to perform surveillance/quality assurance services of the kind described above, including not less than five years of experience in Quality Assurance Inspections/Surveillance related to the security field and performance-based contracts; and (2) providing a capability statement demonstrating their bona fide ability to perform this requirement within the time frame described above. In addition, please state your business size status and whether you maintain, or would be able to establish, an administrative office within 100 miles of the NIH campus. Please note that NIH is particularly interested in small business sources. If you are a small business, please state the type of small business (small business; HUBZone; service-disabled, veteran-owned; 8(a); veteran-owned; woman-owned; or small disadvantaged businesses) and your size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The respondent must also provide their Unique Entity ID (UEI), organization name, address, point of contact, and size and type of business (e.g., 8(a), HubZone, etc.), pursuant to the applicable NAICS code and any other information that may be helpful in developing or finalizing the acquisition requirements. The information submitted must be must be in an outline format that addresses each of the elements of the project requirements and in the capability statement /information sought paragraphs stated herein. A cover page and an executive summary may be included but is not required. The response must include the respondents’ technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses. All responses to this notice must be submitted electronically. Facsimile responses are NOT accepted. The response must be submitted to Carly Beadle, Contract Specialist, at e-mail address carly.beadle@nih.gov. The response must be received on or before November 9, 2026, 12:00pm , Mountain Time. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a presolicitation synopsis and solicitation may be published at SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
