WORLDWIDE WAREHOUSE REDISTRIBUTION SERVICES (WWRS) IN-TRANSIT INSPECTION POINT (IIP) SERVICES

COMBINED SYNOPSIS/SOLICITATION & INSTRUCTIONS TO OFFERORS (ITO)/BASIS OF

                                                                     AWARD (BOA)
                                                                               FOR
                                     IN-TRANSIT INSPECTION POINT (IIP) SERVICES FOR THE
                   WORLDWIDE WAREHOUSE REDISTRIBUTION SERVICES (WWRS) PROGRAM

Lowest Price Technically Acceptable (LPTA) Source Selection Process Solicitation Number: FA8630-26-R-B009

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.
This announcement constitutes the only solicitation.  Proposals are being requested.

1.    GENERAL REQUIREMENT INFORMATION

a.    Description of Requirement
Please see the Performance Work Statement (PWS) dated, 16 Jul 2026 for a description of the requirement.
Please see the model contract for the Contract Line Item Number (CLIN) setup. 

b.    Anticipated Periods of Performance (POP)
Base Period POP:        01 Jan 27 – 31 Dec 27
Option Period 1 POP: 01 Jan 28 - 31 Dec 28
Option Period 2 POP: 01 Jan 29 - 31 Dec 29
Option Period 3 POP: 01 Jan 30 - 31 Dec 30
Option Period 4 POP: 01 Jan 31 - 31 Dec 31

c.    Set-aside
This award has been approved as a 100% set-aside for small businesses. The North American Industry Classification System (NAICS) code for this acquisition is 488991; the small business size standard is $30M.

d.    Clause Applicability
    The provision at 52.212-1, Instructions to Offerors – Commercial is applicable to this acquisition.
 
    The provision at 52.212-2, Evaluation -- Offeror Representations and Certifications
-- Commercial Items is not applicable to this acquisition.
    The provision at 52.212-3, Contract Terms and Conditions -- Commercial Items is applicable to this acquisition. Please include a completed copy of the provision with the proposal.
    The provision at 52.212-4, Contract Terms and Conditions is applicable to this acquisition.
    The provision at 52.212-5, Contract Terms and Conditions is applicable to this acquisition.
    The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 dated 17 March 2026, even if the provision or clause is not contained in the model contract.
    
2.    GENERAL INSTRUCTIONS

a.    Instructions to Offeror (ITO)

This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. The offeror's proposal must comply with the requirements as stated in the Performance Work Statement (PWS) and other documents attached to this ITO.
Non-conformance with the ITO may result in an unfavorable proposal evaluation.
b.    Include Sufficient Detail
The Offeror shall submit proposals separated into the following categories:
    Technical Proposal – 15 page maximum - single sided
    Cost/Price Proposal – 5 page maximum
    Model Contract (to include Section J, Attachments)
    Completed provision at 52.212-3, Offeror Representations and Certifications—Commercial Items
The proposal shall be clear and concise, and shall include, but not limited to, sufficient detail for effective evaluation of the offeror’s approach to fulfill the requirements of PWS paragraphs: 2.1, 2.2, 2.3, 2.5, 2.6.4, 2.7.4, 2.10.1, 3.2.1, and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements; rather, the proposal shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

c.    Proposal Acceptance and Validity Dates

The offeror shall submit proposals in a searchable PDF format via e-mail by 2:00 pm Eastern Time, 10 August 2026 to ALL of the point of contacts listed below
 
Contracting Officers (COs):
James L. Bane (james.bane.4@us.af.mil)

Contract Specialist: 

Sara Jefferson (sara.jefferson@us.af.mil)

The offeror shall clearly state that the proposal is valid for a minimum of 120 calendar days from the proposal due date. Offerors may specify a longer proposal acceptance period than the minimum 120 calendar days.

Offerors shall ensure e-mails associated with this combined synopsis/solicitation contain a subject line that reads “FA8630-26-R-B009, IIP Services Proposal WWRS Program”.

Offers shall ensure only .pdf, .doc, .xls are attached to the e-mail. No .zip or .exe are allowable and may be deleted by e-mail filters at Wright-Patterson AFB, OH.

d.    Federal Acquisition Regulation (FAR) 22.1009, Place of Performance 
In accordance with FAR 22.1009, offerors are granted the opportunity to identify alternate places of performance, beyond those already identified by the Government. Offerors are cautioned and advised to read and understand FAR 22.1009, especially FAR 22.1009-4(e); in no case will the resultant contract not include a wage determination for any location at which Service Contract Act covered work will be performed.

3.    GENERAL INFORMATION

a.    Points of Contact (POC)

The Contracting Officer(s) (CO) and the Contract Specialist are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO, James Bane, and the Contract Specialist, Sara Jefferson. E-mail requests for clarification may be sent to the COs and the Contract Specialist at the following addresses:

james.bane.4@us.af.mil and sara.jefferson@us.af.mil

b.    Discrepancies/Exceptions to Terms and Conditions

If an offeror believes that the requirements in these instructions or elsewhere in the PWS contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale.

Exceptions taken to terms and conditions of the solicitation, to any of its formal attachments, or to other parts of the solicitation shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.
 
c.    Page Limits, Page Sizes, Format and Limitations
The technical proposal is limited to 15 pages single sided. Page size shall be 8.5 x 11 inches, not including foldouts. The text size shall be no less than 12 point. Use at least one-inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially. These page format restrictions also shall apply to any responses to Notices sent to the offeror requesting additional proposal information.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and no larger than 11 x 17 inches. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics but not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 9-point font. Foldout pages will be counted as two pages in relation to the page limit set under this ITO. If graphics are included that contain screen shots of actual software or computer screens, the 9-point font limitation does not apply.

Offerors are responsible for adequately marking proprietary and competition sensitive information contained in their submissions.

4.    BASIS FOR CONTRACT AWARD

The Government intends to award one contract to the responsible offeror whose proposal is responsive to the solicitation and is determined to be the best value to the Government. The award will be made on the basis of the Lowest Priced Technically Acceptable (LPTA) proposal meeting or exceeding the acceptability standards for non-cost factors.

By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Offerors –Commercial Items, the offeror accedes to the terms of this model contract. Failure to meet a requirement may result in an offer being determined unacceptable.
The best value to the Government will be achieved through a process of evaluating each offeror’s proposal against the evaluation criteria described below.

a.    Factor 1 – Technical

The technical area will be evaluated in accordance with the subfactors below. A subfactor is rated Acceptable (see “Technical Subfactor Ratings” below) when the proposal meets the associated measure of merit.

    Subfactor 1 – Facility
    Instructions: Describe your approach to performing the effort required in PWS paragraph
2.1    (and subparagraphs). Include how you will ensure 90% of shipments are turned around in less than two business days after receipt of material. 
o    Measure of Merit: This measure of merit is met when the proposal describes a sound approach to accomplish the effort required by PWS paragraph 2.1.

    Subfactor 2 – Inspection
    Instructions: Describe your approach to performing the effort required in PWS paragraph
2.2    (and subparagraphs). Include how you will do the following: identification and verification of material, visual inspections, documentation, packaging, timely onward movement of Buyer’s freight, program management, and logistics support.
o    Measure of Merit: This measure of merit is met when the proposal describes a sound approach to accomplish the effort required by PWS paragraph 2.2.

    Subfactor 3 – Marking/Packaging
    Instructions: Describe your approach to performing the effort required in PWS paragraph
2.3    (and subparagraphs).
o    Measure of Merit: This measure of merit is met when the proposal describes a sound approach to accomplish the effort required by PWS paragraph 2.3.

    Subfactor 4 – Life-Limited/Time-Use Items
    Instructions: Describe your approach to performing the effort required in PWS paragraph
2.5. Include how you will identify life-limited and time-use items to ensure required historical/maintenance documents are included with the corresponding part(s).
o    Measure of Merit: This measure of merit is met when the proposal describes a sound approach to accomplish the effort required by PWS paragraph 2.5.

    Subfactor 5 – Shipment addresses/MAPPAD
    Instructions: Describe your approach to performing the effort required in PWS paragraph
2.6.4. Include how you will ensure 99% of the shipments are properly directed per the MAPAD.
o    Measure of Merit: This measure of merit is met when the proposal describes a sound approach to accomplish the effort required by PWS paragraph 2.6.4.

    Subfactor 6 – Tracking and Storing Material, and Shipper Data
    Instructions: Describe your approach to performing the effort required in PWS paragraph
2.7.4. Include how you track material received at the offeror’s facility/warehouse.
o    Measure of Merit: This measure of merit is met when the proposal describes a sound approach to accomplish the effort required by PWS paragraph 2.7.4.

    Subfactor 7 – Certifications
    Instructions: Describe how you will obtain the required certification(s) as listed in PWS Paragraph 2.8.1. if you do not already have the certification(s). The offeror must be certified by contract award.
o    Measure of Merit: This measure of merit is met when the offeror provides evidence or method of obtaining valid certification(s) as required by PWS paragraph 2.8.1.
 
    Subfactor 8 – AFSAC On-line (AOL) and WWRS Logistics System
    Instructions: Describe your approach to performing the effort required in PWS paragraph
2.10.1. Include how you will interface with AOL and WWRS Logistics System.
o    Measure of Merit: This measure of merit is met when the proposal describes a sound approach to accomplish the effort required by PWS paragraph 2.10.1.

    Subfactor 9 – IIP Liaison Support
    Instructions: Describe your approach to performing the effort required in PWS paragraph
3.2.1. Include how you will verify IIP Liaison support’s knowledge of Military Standard Requisitioning and Issue Procedures (MILSTRIP).
o    Measure of Merit: This measure of merit is met when the proposal describes a sound approach to accomplish the effort required by PWS paragraph 3.2.1.

b.    Factor 2 – Cost/Price

Cost/Price information shall be contained within one volume or section. Page size shall be 8.5 x 11 inches. The text size shall be no less than 12 point. Use at least one-inch margins on the top and bottom and ¾ inch side margins.

c.    Evaluation Methodology

Technical acceptability and Price will be evaluated. The proposal must be the lowest price technically acceptable for the award. The proposal must be rated Acceptable for each of the technical subfactors to be deemed technically acceptable.

Technical Subfactor Ratings:
•    Acceptable – Proposal meets the requirements of the solicitation.
•    Unacceptable – Proposal does not meet the requirements of the solicitation.

Cost/Price
•    The offeror’s cost/price proposal will be evaluated for award purposes by adding the total price for base period requirements (basic award) and all options. Evaluation of options shall not obligate the Government to exercise or award any of the options.
•    Price analysis will be performed to determine the reasonableness of the offeror’s price proposal. Reasonableness will be based on the Total Evaluated Price (TEP). The TEP will be calculated as the summation of:
a.    Contract Line Item Numbers (CLINs) extended prices for the Base Period and Option Periods 1 through 4.
•    The pricing template for WWRS are Excel based and found in Attachment 9, WWRS Pricing Matrix, to the RFP.
 
•    Unrealistically Low Costs or Prices: Unrealistically low proposed costs or prices, may be grounds for considering proposal unacceptable either on the basis that the offeror does not understand the requirement or the offeror has made an unrealistic proposal. The government reserves the right to perform price realism analysis.
•    Offeror shall use generally acceptable estimating techniques (i.e., Labor Hours, Parametric modeling, Cost Estimating Relationships (CER), etc.).
d.    Discussions

It is the Government’s intent to award without discussions, therefore, it is imperative that offeror submit the best terms initially. However, if it is determined to be in the best interest of the Government to hold discussions, the offerors will be notified.

e.    Solicitation Requirement Terms and Conditions

Offeror is required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in offer being
ineligible for award. Offeror must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.