Good day, SDVOSB s, VOSB s, SB s
This Sources Sought is issued solely for informational and planning purposes only. It does not constitute the issuance of a solicitation or a promise to issue a solicitation in the future. The purpose of this notice is to conduct market research and obtain information from qualified SDVOSB businesses. This is not a request for bids, quotes, offers, or proposals. The responses to this announcement will assist in determining the socio-economic status such as a SDVOSB set-aside if feasible. If insufficient SDVOSB responses are received to establish the basis for setting this requirement aside for SDVOSB s, the requirement may be solicited as a VOSB or a SB set aside in which case all interested parties responding shall be eligible to compete.
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Statement of Work (SOW)
Vibroacoustic Therapy Chair Recreation Therapy
Bay Pines VA Healthcare System
1. Purpose
The purpose of this Statement of Work (SOW) is to procure one (1) vibroacoustic therapy chair to support Recreation and Music Therapy services at the Bay Pines VA Healthcare System. The equipment will be used with both residential and outpatient Veterans for pain management, anxiety reduction, trauma recovery support, and mindfulness training.
2. Background
Recreation and Music Therapy clinicians at Bay Pines VA currently utilize vibroacoustic equipment that is over 15 years old and shows significant signs of wear (fabric deterioration, declining speaker function, sanitation challenges). The original manufacturer (Somatron) is no longer in business, making direct replacement impossible.
Vibroacoustic therapy supports Veterans managing chronic pain, PTSD symptoms, anxiety, and sleep dysregulation. The new chair (Performalift or equivalent with SoVi vibroacoustic system) provides improved adjustability, enhanced accessibility, and a more durable clinical design suitable for high volume therapeutic environments.
3. Scope of Work
The contractor shall provide all labor, materials, equipment, shipping, and warranties necessary to deliver a fully functional vibroacoustic therapy chair.
Work includes:
Manufacturing and delivery of the chair
Assembly, configuration, and basic functional testing
Removal of packing material
Warranty documentation and operator orientation
4. Equipment Description & Technical Requirements
4.1 Vibroacoustic Therapy System
The chair must:
Integrate vibration transducers embedded in the chair (back, seat, legs) to deliver low frequency sound based vibration therapy.
Produce frequencies typically between 30 120 Hz, supporting relaxation, muscle release, circulation improvement, and autonomic nervous system regulation.
Support playback of therapeutic tones, music, or clinician selected audio.
4.2 Therapeutic Mechanism (How It Works)
Built in speakers/transducers convert sound into vibration.
Low frequency vibration travels through the user s body, stimulating muscles, nerves, and internal structures.
The combination of sound + vibration facilitates physical and mental relaxation, reduces sympathetic activation, and creates a meditative sensory experience.
4.3 Clinical Benefits
The equipment must support outcomes including:
Reduction of stress and anxiety
Pain relief and muscle relaxation
Improved sleep quality
Enhanced mindfulness and emotional grounding
Support for Veterans with PTSD, sensory processing challenges, or chronic pain
4.4 Accessibility & Ergonomics
Must recline to a position that reduces joint pressure.
Adjustable degree of recline to accommodate individual Veteran mobility and pain needs.
Safe and stable support for users with mobility limitations.
4.5 Product Features (Based on Requested Model)
Adjustable height and backrest
Durable medical grade upholstery (easy clean, tear resistant)
Integrated SoVi or equivalent vibroacoustic system
Optional armrests
120V standard operation
Meets all VA safety and fire compliance requirements (including CAL 117)
5. Place of Performance
Bay Pines VA Healthcare System
10000 Bay Pines Blvd
Bay Pines, FL 33744
Building 111, Room 2A125 (Music Therapy Treatment Space)
6. Period of Performance
Delivery and setup must occur within 30 45 days ARO, unless otherwise approved.
7. Deliverables
Vibroacoustic therapy chair with integrated vibration and sound delivery system
All related accessories (e.g., armrests, controls, cables)
Basic operating instructions for clinical staff
Manufacturer warranty documentation
Confirmation of successful equipment test and acceptance
8. Contractor Responsibilities
Ensure on time delivery
Notify VA Recreation/Music Therapy staff prior to delivery
Conduct functional test of equipment on arrival
Provide basic in service training
Provide warranty service information and points of contact
9. VA Responsibilities
Ensure access to delivery location
Provide electrical outlet and adequate space
Perform inspection and acceptance of equipment
10. Acceptance Criteria
Equipment will be accepted upon:
Delivery of all ordered components
Verification of full functionality (vibration, audio, controls, recline)
No visible damage or defects
Delivery of all required documentation
Successful initial operational check with staff present
11. Warranty Requirements
Minimum 1 year manufacturer warranty covering parts and labor
Clear guidance for technical support and repair requests
Replacement of defective components as required
12. Security & Safety Requirements
Equipment does not store or process Veteran data
Must meet all electrical and fire safety requirements for clinical spaces
Must be appropriate for use with Veterans with mobility challenges
