Sources Sought Notice - Material Handling Equipment Maintenance Support Services
Disclaimer:
This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
Information Requested from Industry:
In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.
Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.
Description of Requirement:
The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for Material Handling Equipment Maintenance Support Services for the VA Western Colorado Health Care System (WCHCS) in Grand Junction, CO. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied that the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.
Services:
Item No.
Item Description
1
Preventive Maintenance (PM) semi-annual, annual, and biennial services for qty: 1, Telehandler Diesel - Make: Sky Trak, Model: Type D - Model 6303 T4F in accordance with the Statement of Work (SOW).
2
Preventive Maintenance (PM) semi-annual, annual, and biennial services for qty: 1, Fork Truck Electric - Make: Doosan Industrial (now: Bobcat), Model: Type EE - Model B20X-7 Plus in accordance with the SOW.
3
Preventive Maintenance (PM) semi-annual, annual, and biennial services for qty: 1, Fork Truck Propane - Make: Crown Industrial, Model: Type LP - Model C-15050-60 in accordance with the SOW.
4
Preventive Maintenance (PM) semi-annual, annual, and biennial services for qty: 1, Fork Truck Electric - Make: Toyota Industrial, Model: Type E - Model 9BDRU15 in accordance with the SOW.
5
Preventive Maintenance (PM) semi-annual and annual services for qty: 1, Pallet Truck Manual Make: Uline, Model: Scale - Model H-1679 in accordance with the SOW.
6
Preventive Maintenance (PM) semi-annual services for qty: 1, Industrial Forklift Battery Charger Make: Energic Plus, Model: LF3 48-120-483 in accordance with the SOW.
7
Preventive Maintenance (PM) semi-annual services for qty: 1, Industrial Forklift Battery Charger Make: GNB Industrial Power, Model: EHF26T110 in accordance with the SOW.
8
Unscheduled Maintenance Repair, Replacement, and Upgrade Parts/equipment in accordance with the Statement of Work (SOW).
9
Unscheduled Maintenance Repair, Replacement, and Upgrade Labor Services in accordance with the Statement of Work (SOW).
In response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met:
Company Name:
Address:
SAM UEI (Unique Entity ID) Number:
Business Size Information - Select all that applies:
Small Business
Emerging Small Business
Small Disadvantaged Business
Certified under Section 8(a) of the Small Business Act
HUBZone
Woman Owned
Certified Service-Disabled Veteran Owned Small
Veteran Owned Small Business
Large Business
Federal Acquisition Regulation (FAR) Market Rearch Questions:
Vendor Questions:
Limitations on Subcontracting RFO 52.219-14
What percentage of the work would be subcontracted to another company? ________
What is the business size of the subcontractor? ______
Per RFO 52.219-14 the following conditions must be met:
Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;
Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;
If subcontracting, what added value does your firm offer:
Firm Qualifications:
What is your firm s relevant experience for industrial material handling equipment maintenance service contracts within the last three years, including equipment types serviced. (Please provide a narrative.)
Personnel Technical Qualifications:
Does your firm hold current factory/OEM-authorized service certifications for JLG, Doosan/Bobcat, Crown Industrial, and Toyota Industrial equipment? (Provide a copy of your designated technicians certifications.)
Responsiveness & Logistics (Onsite Technician Frequency / Support):
Grand Junction Colorado is located at the Colorado Western Slope which is fairly remote from major metropolitan cities. How would your firm be able to meet the required 48-hour (emergency) and 96-hour (non-emergency) onsite response times?
Response Instructions:
Do not provide more than 8 pages, including cover letter page.
Submit your response via email to John.Cheng2@va.gov
Submit your response NLT 12:00 (MST) on Tuesday, July 28, 2026;
Mark your response as Proprietary Information if the information is considered business sensitive.
VA has identified the appropriate North American Industry Classification System (NAICS) Code as 811310 - Material handling equipment repair and maintenance services with a Small Business size of $12.5 Million. If your company disagrees with the NAICS, please identify and explain the NAICS code(s) your company believes would better represent the predominant work based on the attached Statement of Work (SOW).
(End of Sources Sought)
