DESCRIPTION
The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Scanning Systems: Cone-Beam Computed Tomography (CBCT): Head/Neck product line as a candidate for an Enterprise-wide (otherwise referred to as national ) single Requirements contract award.
The Department of Veterans Affairs (VA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Sources Sought Notice in accordance with (IAW) the Revolutionary FAR Overhaul (RFO) 10.001(b) to determine the availability and technical capabilities of qualified sources.
The SAC in conjunction with VHA is seeking a qualified source to provide Carestream Dental CS 9600 or equal CBCT Scanner on an agency wide basis. The VA intends to award a Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver the CBCT Scanners to VA medical centers and facilities throughout the Continental United States (CONUS) and Outside of the Continental United States (OCONUS) (OCONUS includes locations of Alaska, Hawaii, Puerto Rico, Virgin Islands, Guam, Philippines, American Samoa, and Northern Mariana Islands).
The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The Contractor must demonstrate the ability to meet all requirements for the solicitation.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339114 - Dental Equipment and Supplies Manufacturing, Product Service Code: 6525 Imaging Equipment and Supplies: Medical, Dental, Veterinary and the associated size standard is 750 employees. The RFO Provision found at 52.204-7 requires that The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award. You may access the website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of proposal submission.
This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.
2.0 SCOPE
CBCT scanning systems that are designed for neck and/or head imaging, including dental applications. These systems typically consist of: 1) an x-ray subsystem that utilizes a cone beam (i.e., a beam which radiates from the x-ray source in a cone shape) which encompasses a large volume with a single rotation about the patient's head and/or neck thus applying a relatively low dose of radiation; 2) a flat 2D planar detector rather than a curve-shaped detector; 3) image display monitors; 4) a data storage unit; and 5) a computerized subsystem for image processing that is capable of producing high-resolution tri-dimensional (3D) images reconstructed using dedicated software (algorithms). Head/neck CBCT scanning systems are typically used with the patient standing or sitting on a dedicated chair which includes attachments (e.g., supports) to restrain head movements. Many systems combine conventional panoramic dental imaging in the same unit. The systems are used to obtain images for maxillo-facial, oral, and head surgery; they are also used in dental office procedures (e.g., for endodontic treatment, dental implant planning/treatment and/or oral surgery) and provide simultaneous scanning of the maxilla and mandible.
The following Contract Line-Items Number (CLIN) are being considered:
Contract Line Items
Manufacturer
Part Number
Description
0001
Carestream Dental
1759308
CS 9600 16x17 W SC Full Bundle- (5yr P&L) Includes Ceph & 5 Years of Parts and Labor Warranty
FoVs- 4x4, 5x5, 6x6, 5x8, 8x5, 10x5, 12x5, 8x8, 10x10, 12x10, 16x10, 16x12, 16x17
0002
Carestream Dental
1759307
CS 9600 16x17 Full Bundle- (5 yr P&L) Includes 5 Years of Parts and Labor Warranty
FoVs- 4x4, 5x5, 6x6, 5x8, 8x5, 10x5, 12x5, 8x8, 10x10, 12x10, 16x10, 16x12, 16x17
0003
Carestream Dental
CS Protect
Extends the terms of warranty and increase the length of coverage
0004
Carestream Dental
CS Update
Immediate access to the latest updates available for your software
0005
Carestream Dental
CS Support
Training and support for continuing education
The VA is seeking vendors who can provide Carestream Dental CS 9600 CBCT Scanner or equal as listed above or equal commodities which meet all the following Salient Characteristics (SC):
Apply to the following SCs.
SC #
SALIENT CHARACTERISTICS
METHOD OF EVALUATION
SC 1
System must be a digital 2-D and 3-D dental-imaging system suitable for panoramic, and scalable cone-beam CT imaging
Literature Review
SC 2
System must also be capable of 3D scanning, such as dual denture scanning and facial scanning.
Literature Review
SC 3
System must provide Line Pair Resolution*: 2.5 lp/mm minimum for image performance.
Literature Review
SC 4
System software must have advanced image reconstruction and post processing suite that support multiplanar reconstruction, 3D volume rendering with metal artifact and motion reduction.
Literature Review
SC 5
Must be DICOM-3 compliant as well as VistA validated for hardware and software.
Literature Review
SC 6
Data files must be filed in DICOM and STL file formats.
Literature Review
SC 7
Must provide standing and seated patient positioning.
Literature Review
SC 8
Must be FDA compliant.
Literature Review
SC 9
Warranty Minimum of one-year warranty covering parts and labor.
Literature Review
SC 10
Must use current DICOM protocols for image processing.
Literature Review
SC 11
Must provide variable fields of view to obtain necessary diagnostic image and minimize unnecessary exposure to patient.
Literature Review
For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics specified above.
The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the Original Equipment Manufacturer (OEM) and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.
Responses to this Sources Sought Notice shall include the following:
Does vendor offer an annual service plan, Yes or No?
If Yes:
What does the plan cover?
Does plan cover software updates only?
Does the plan cover parts repair or replacement only?
Does the plan cover both software and parts?
Vendors are requested to provide documentation that shows information on their service plan.
Is the service provided by the OEM or a subcontractor?
Full name and address of company
DUNS number/ CAGE Code/ SAM UIE
Business Size
Manufacturer or Distributor
If distributor provide full name, business size and address of manufacturer.
Country of Origin designation for all products
Ability to provide uninterrupted supply of products on a national scale.
Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met.
Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.
Authorized Distributor Letter certified by OEM and dated within the last 12 months.
Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.
