SOLICITATION _ MAIN REDUCTION GEAR (MRG) THRUST BEARING - INTENT TO SOLE SOURCE

This is a Combined Synopsis/Solicitation for commercial supplies prepared in accordance with the format in RFO FAR 12.201-1, additional information included in this notice. This announcement constitutes the only solicitation; quotations are requested of competent vendors, as identified hereunder.

Request for Quotation (RFQ) N5523626Q0105 is issued as a Sole Source acquisition. This solicitation is being processed using the procedures of RFO FAR Part 12. The Government intends to solicit and contract with only one source, Timken Gears and Services, Inc., dba Philadelphia Gear (Timken) for the parts listed on the Product Description under the authority of RFO FAR 6.103-1 and 12.102 on a sole source basis. Interested parties may identify their interest and capability to respond to the requirement and submit quotes. This notice of intent is not a request for competitive quotes. Determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. The applicable North American Industry Classification System (NAICS) code is 333613 – Mechanical Power Transmission Manufacturing.

This solicitation documents and incorporates provisions and clauses that are those in effect through Federal Acquisition Circular 2026-01 (Effective 02 July 2026) and DFARS Publication Notice 20260702.

DESCRIPTION: Southwest Regional Maintenance Center (SWRMC) requires procurement and delivery of long lead time material (LLTM) for a Main Reduction Gear (MRG) Thrust Bearing Replacement. The quote shall provide the LLTM delivery date.

SEE PRODUCT DESCRIPTION

The full text of FAR and DFAR references, provisions and clauses may be accessed at https://acquisition.gov.

SENSITIVE ACTIVITY AND INTELLIGENCE-RELATED CONTRACTING (SAIRC) AND OPERATIONS SECURITY (OPSEC) STATEMENT

This contracting action has been reviewed against the requirement of SECNAVINST S4200.35. SAIRC protections are not required.

The following PROVISIONS AND CLAUSES apply to this acquisition and will be incorporated into any resultant purchase or delivery order.

C-202-H001 Additional Definitions – Basic (NAVSEA) OCT 2018 – FT

C-204-H001 Use of Navy Support Contractors for Official Contract Files (NAVSEA) OCT 2018 – FT

C-211-H018 Approval by The Government (NAVSEA) JAN 2019 – FT

C-223-H003 Exclusion of Mercury (NAVSEA) MAR 2019 – FT

C-247-H001 Permits and Responsibilities (NAVSEA) DEC 2018 – FT

D-211-H004 Identification Marking of Parts -- Basic (NAVSEA) OCT 2018 – FT

D-246-H002 Warranty Notification for Item(s) ____-- Basic (NAVSEA) OCT 2018 – FT

D-247-H004 Marking and Packing List(s) – Basic (NAVSEA) FEB 2022– FT

D-247-W001 Prohibited Packing Materials (NAVSEA) OCT 2018– FT

52.246-16 Responsibilities for Supplies APR 1984

E-246-H022 Inspection and Test Records (NAVSEA) JAN 2019 – FT

52.247-34 F.O.B. Destination NOV 1991

52.247-35 F.O.B. Destination, within Consignee’s Premises APR 1984

F-242-H001 Contractor Notice Regarding Late Delivery (NAVSEA) OCT 2018 – FT

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018

252.232-7006 Wide Area Work Flow Payment Instructions JAN 2023 – FT

G-232-H002 Payment Instructions and Contract Type Summary for Payment Office (NAVSEA) FEB 2024 – FT

G-232-H005 Supplemental Instructions Regarding Invoicing (NAVSEA) JAN 2019 – FT

G-242-H001 Government Contract Administration Points of Contact and Responsibilities (NAVSEA) OCT 2023–FT

G-242-H002 Hours of Operation and Holiday Schedule (NAVSEA) JUL 2021 – FT

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements JAN 2017

52.204-7 System for Award Management (Deviation 2026-O0038) FEB 2026

52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) FEB 2026

52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under and Federal Law FEB 2016

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038) FEB 2026

52.222-3 Convict Labor. (Deviation 2026-O0038) FEB 2026

52.222-19 Child Labor-Cooperation with Authorities and Remedies. (Deviation 2026-O0038) MAR 2026

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) FEB 2026

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) FEB 2026

52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0038) APR 2026

52.223-23 Sustainable Products. (Deviation 2026-O0038) FEB 2026

52.225-1 Buy American-Supplies (Deviation 2026-O0038) FEB 2026

52.225-2 Buy American Certificate. OCT 2022

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. MAY 2024

52.232-33 Payment by Electronic Funds Transfer-System for Award Management. OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. MAR 2023

52.233-1 Disputes. (Deviation 2026-O0038) FEB 2026

52.233-3 Protest after Award. (Deviation 2026-O0038) FEB 2026

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) FEB 2026

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation 2026-O0038) FEB 2026

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) FEB 2026

52.243-1 Changes-Fixed-Price. (Deviation 2026-O0038) FEB 2026

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038) APR 2026

52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) APR 1984

252.203-7000 Requirements Relating to Compensation to Former DoD Officials SEP 2011

252.203-7002 Requirements to Inform Employees of Whistleblower Rights DEC 2022

252.203-7005 Representation Relating to Compensation of Former DoD Officials SEP 2022

252.204-7015 Notice of Authorized Disclosure of Information by Litigation Support JAN 2023

252.204-7022 Expediting Contract Closeout MAY 2021

252.204-7024 Notice on the use of The Supplier Performance Risk System MAR 2023

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors JAN 2023

252.223-7008 Prohibition of Hexavalent Chromium JAN 2023

252.225-7000 Buy American – Balance of Payments Program Certificate FEB 2024

252.225-7001 Buy American and Balance of Payment Program FEB 2024

252.225-7002 Qualifying Country Sources as Subcontractors MAR 2022

252.225-7012 Preference for Certain Domestic Commodities. APR 2022

252.225-7048 Export Controlled Items JUN 2013

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. JAN 2023

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation JUN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. JUN 2023

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing of Contract Modifications DEC 1991

252.244-7000 Subcontracts for Commercial Items NOV 2023

252.244-7999 Subcontracts for Commercial Products or Commercial Services (Deviation 2026-O0015) JAN 2025

252.246-7003 Notification of Potential Safety Issues JAN 2023

252.246-7007 Contractor Counterfeit Electronic Part Detection and Avoidance System. JAN 2023

252.247-7023 Transportation on Supplies by Sea OCT 2024

52.252-2 Clauses incorporated by reference FEB 1998 – FT

52.252-6 Authorized Deviations in Clauses NOV 2020 – FT

252.211-7003 Item Unique Identification and Valuation JAN 2023 – FT

A. 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Deviation 2026-O0038). Offerors must comply with all instructions contained herein.

(1) Offerors may submit written questions during the quote preparation period. All questions must be received no later than 27 August 2025, 11:00 AM (Pacific) to allow adequate time to prepare and issue responses to all offerors prior to the date and time set for receipt of quotes. Only written questions will receive a response. All questions and quotes shall be directed to:

Southwest Regional Maintenance Center (SWRMC) – C410A Procurement
Email: Cite the solicitation number in the subject line - N5523626Q0105
Email Addresses: scott.s.quiambao.civ@us.navy.mil and jorge.a.morales67.civ@us.navy.mil  

B. 52.212-2 Evaluation – Commercial Products and Commercial Services (Deviation 2026-O0038).
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Evaluation Factors – The evaluation factors that will be used are:

1. Technical Acceptability – Ability to meet the required delivery date and the salient characteristics of the Product Description
2.  Price – Lowest price technically Acceptable (LPTA)
3.  Past Performance – Based on the Supplier Performance Risk System

Price:  The Government will evaluate the proposed price for reasonableness in accordance with RFO FAR 12.203, 12.204 and 15.404.

Past Performance: The Government will consider the recency and relevancy of past performance information compared to the requirements detailed in the Product Description, the source of the information, the context of the data and general trends in the offeror's performance and any associated risk. The Government will also consider the extent of the offeror's ability to perform previous contracts successfully.  In accordance with DFARS provision 252.204-7024, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations is hereby incorporated by reference.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

C. 52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038)

Standard Commercial Warranties apply.

APPLICABLE PROVISIONS AND CLAUSES:

The FAR requires the use of the System for Award Management (SAM) in Federal solicitations as a part of the offer submission process to satisfy FAR 52.212-4. More information on SAM is found at https://www.sam.gov/portal/public/SAM/.

PACKAGING REQUIREMENTS: Unless otherwise stated in Section D clauses, packaging and preservation shall be performed in accordance with the best commercial practices to afford maximum protection against damage.

DELIVERY INSTRUCTIONS: Item shall be priced for F.O.B. Destination. Inspection and acceptance shall be at destination by the Government.
 

SPECIAL CONTRACT REQUIREMENTS:

Please submit your quote via e-mail to Scott Quiambao, scott.s.quiambao.civ@us.navy.mil and Jorge Morales, jorge.a.morales67.civ@us.navy.mil 

QUOTES must be received by the destination inbox no later than *31 August 2026, 11:00 AM (Pacific)* or they will not be considered for award.