PART I: EXECUTIVE SUMMARY & GENERAL PROCUREMENT DESCRIPTION
This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) under solicitation number N6278626Q0007. The resulting contract will be awarded as a Firm-Fixed-Price (FFP) purchase order.
Procurement Overview:
This requirement is to procure custom-fitted, heavy-duty marine-grade Naugahyde vinyl table and seating covers for the Wardroom, Chief Petty Officer (CPO) Mess, and Crews Mess of the newly built guided-missile destroyer USS Patrick Gallagher (DDG-127). All dimensions listed in this solicitation and the associated Attachment 1 are physical estimates based on prior vessel configurations. Physical dimensions must be verified by the contractor via an on-site measuring and templating visit at the location of the ship, which is not limited to the shipyard in Bath, Maine, or in Norfolk, Virginia, post-award, before final production begins.
Attachments:
The following document is incorporated into and made a part of this solicitation:
- Attachment 1: Technical Specifications (DDG-127 Galley Covers) – Outlines the estimated material fabric standards, stitching colors, graphic etching sublimation sizes, and detailed configurations for all 15 technical CLINs.
PART II: SCHEDULE OF SUPPLIES / SERVICES (CLIN STRUCTURE)
Bidders shall format their pricing based upon the CLINs being requested. All quotes must be firm-fixed-price and encompass all material manufacturing, customization, graphics, shipping, on-site measurements, and final travel fittings.
CLIN
Description
CLIN 0001 Wardroom Table Cover IAW Attachment 1 Specs
1 Each
CLIN 0002 Wardroom Utility Table Cover IAW Attachment 1 Specs
1 Each
CLIN 0003 CPO Mess Table Cover (Medium) IAW Attachment 1 Specs
1 Each
CLIN 0004 CPO Mess Table Cover (Large) IAW Attachment 1 Specs
3 Each
CLIN 0005 Crews Mess Table Cover (Standard A) IAW Attachment 1 Specs
11 Each
CLIN 0006 Crews Mess Table Cover (Compact) IAW Attachment 1 Specs
2 Each
CLIN 0007 Crews Mess Table Cover (Standard B) IAW Attachment 1 Specs
5 Each
CLIN 0008 Crews Mess Table Cover (Bench A) IAW Attachment 1 Specs
1 Each
CLIN 0009 Crews Mess Table Cover (Bench B) IAW Attachment 1 Specs
1 Each
0010 Wardroom Seat Cover (Style 1 - Standard) IAW Attachment 1 Specs
19 Each
CLIN 0011
Wardroom Seat Cover (Style 2 - CO) IAW Attachment 1 Specs
1 Each
CLIN 0012 Wardroom Seat Cover (Style 3 - XO) IAW Attachment 1 Specs
1 Each
CLIN 0013 CPO Seat Cover (Rank Insignia & Crest) IAW Attachment 1 Specs
20 Each
CLIN 0014 Mess Deck Swivel Seat Cover (with 2" Foam) IAW Attachment 1 Specs
66 Each
CLIN 0015 CPO CMC Seat Cover IAW Attachment 1 Specs
1 Each
CLIN 0016 Travel & Measuring Lot: Travel/Lodging to Bath, ME (On-site measurements) and Naval Station Norfolk, VA (Final check-fit and delivery execution)
1 Lot
TOTAL BID PRICE (CLINs 0001 - 0016):
$__________
PART III: STATEMENT OF WORK (SOW) / REQUIREMENTS
1.0 General Requirements
The Contractor shall fabricate, customize, package, deliver, and perform on-site fitting checks for table covers, seat slipcovers, and bench cushions for the Wardroom, Chief Petty Officer (CPO) Mess, and Crews Mess of the USS Patrick Gallagher (DDG-127) in accordance with Attachment 1: Technical Specifications.
2.0 Location of Performance & Shipboard Delivery
Due to shipboard requirements, performance shall be executed in two sequential geographic phases:
- On-Site Measurements & Templating (Post-Award): The Contractor shall travel to the location of the ship to conduct physical measurements and construct precise templates of all messing tables and seating. The locations of the ship will be at Bath, ME or Norfolk, VA depending on the operational timeline. No fabrication shall occur until physical measurements are completed and final graphic designs are approved.
- Final Delivery & Check-Fitting: Final delivery, installation, and fit-testing shall be performed on-board the ship at Naval Station Norfolk, Virginia. The Contractor shall perform any necessary on-site tailoring or snug-fit adjustments.
3.0 Summary Technical Specifications (Governed by Attachment 1)
- Fabric Composition: Marine-grade, water-impermeable Naugahyde vinyl (Colors per Attachment 1).
- Fire Safety Standards: All fabrics must meet OPNAVINST 5100.19F afloat safety standards, NFPA 701, and FAR 25.853 flame-retardant standards. Flammability laboratory test sheets must be submitted for review.
- Border Text & Stitching: All table covers must have rounded corners with a sewn overhang drop. Drops must feature screen-printed or etching sublimated block letters governed by Attachment 1.
- Table Graphics: High-resolution full-color etching sublimation of the official Ship’s Crest centered on the tops. Screen prints, physical embroidery, stickers, or adhesive-backed decals are strictly prohibited on tabletop surfaces.
- Watchstander Chair Slipcovers: Customized backrests for ship command watchstanders (CO, XO, CMC) featuring custom sublimated names, metal stars, and badges (e.g., SWO Pin, Command at Sea Pin) applied via digital graphic etching sublimation.
PART IV: INSTRUCTIONS TO OFFERORS & PROPOSAL SUBMISSION
Submission Package Requirements:
- Pricing Schedule: Completed CLIN grid from Part II of this solicitation.
- Technical Capabilities Demonstration: A written statement or product catalog indicating the vendor’s ability to manufacture custom marine textile products conforming to Naugahyde specifications.
- Flame Retardancy Certification: Valid laboratory flammability certificates demonstrating compliance with NFPA 701 and FAR 25.853 for all proposed vinyl fabrics.
- Past Performance: Provide a list of up to three (3) active or completed contracts of similar size, scope, and technical complexity (preferably within U.S. Navy or Coast Guard galley environments) within the past five (5) years.
- SAM Registration: Offerors must have an active registration in the System for Award Management (SAM) database at https://www.sam.gov with an active Unique Entity ID (UEI) and CAGE code at the time of quote submission.
PART V: EVALUATION FOR AWARD (LPTA PROCESS)
The Government intends to award a single, Firm-Fixed-Price contract resulting from this combined synopsis/solicitation to the responsible offeror whose quote represents the Lowest Price Technically Acceptable (LPTA). Quotes will be evaluated against the following criteria:
- Technical Acceptability: Evaluated on a pass/fail basis. The Government will review the offeror's proposed material specification sheets, technical narratives, and regulatory flammability certifications to ensure they meet all requirements outlined in Attachment 1: Technical Specifications.
- Past Performance: Evaluated on a pass/fail basis. The Government will review past performance references to determine if the offeror has a record of successful performance on similar custom upholstery or canvas products.
- Price: The lowest price will be determined by calculating the sum total of CLIN 0001 through CLIN 0016. Price proposals must be realistic and complete.
PART VI: APPLICABLE CONTRACT CLAUSES & PROVISIONS
1.0 FAR Clauses Incorporated by Reference (Current Revisions)
- FAR 52.204-13 System for Award Management Maintenance (Oct 2018)
- FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)
- FAR 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)
- FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov 2021)
- FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)
- FAR 52.215-8 Order of Precedence-Uniform Contract Format (Oct 1997)
- FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020)
- FAR 52.226-7 Drug-Free Workplace (May 2024)
- FAR 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)
- FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)
- FAR 52.233-3 Protest After Award (Aug 1996)
- FAR 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)
2.0 DFARS Clauses Incorporated by Reference (Current Revisions)
- DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011)
- DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022)
- DFARS 252.204-7003 Control of Government Personnel Work Product (Apr 1992)
- DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information (Jan 2023)
- DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (May 2024)
- DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (Jan 2023)
- DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023)
- DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements (Nov 2023)
- DFARS 252.225-7048 Export-Controlled Items (Jun 2013)
- DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (Jan 2023) (Incorporated by Reference; routing tables to be finalized upon contract award)
- DFARS 252.232-7010 Levies on Contract Payments (Dec 2006)
- DFARS 252.247-7023 Transportation of Supplies by Sea (Oct 2024)
3.0 FAR Clauses Incorporated in Full Text
- FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Nov 2025) (DEVIATION 2025-O0003 and 2025-O0004)
(Applicable checked selections will be finalized upon contract award, including 52.204-27 (ByteDance Ban) and 52.222-19 (Child Labor).)
