Maintenance/Repair and Installation of Electronic Access Control Systems

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation.  Offers are being requested and a separate written solicitation will not be issued.  Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation. 

Solicitation number FA875126Q0008 is issued as a Request for Quotation (RFQ).

This acquisition is set-aside for small business concerns.  This solicitation incorporates provisions and clauses by reference.  The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The contractor on a Firm Fixed Price (FFP) basis shall be responsible to provide all personnel, labor, equipment, tools, materials, instruments, meters, gauges, test equipment, transportation, supervision, & other items and services necessary to perform maintenance, inspections, adjustments, calibration, repair or replacement, and new installation necessary to keep operational all installed Electronic Access Control Systems including additions or changes to the systems.  Service includes repair service call labor, which could be the result of lightning strikes, vandalism, accident or normal malfunction on the equipment.

Work shall be performed in accordance with the attached Performance Work Statement (PWS) ULDF 27-0428, dated 04 August 2026 (Attachment No. 1) at the Air Force Research Laboratory, Information & Spectrum Warfare Directorate – Rome Research Site and remote test sites at Stockbridge & Newport.

The anticipated period of performance is 03 October 2026 through 02 October 2027 plus three (3) option years. If all options are exercised, performance would conclude 02 October 2030.  The requirement also includes an additional six (6) months IAW FAR 52.217-8 Option to Extend Services, which would extend the period of performance to 02 April 2031.

Formal communications/inquiries, such as requests for clarification and/or information concerning this solicitation MUST be in writing. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph that requires clarification. Submit inquiries to Ashley.Ellinger@us.af.mil.

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (FEB 2026), applies to this acquisition. 

Addenda to the following paragraphs of 52.212-1 are:

(a) Written quotes are due at or before 4PM EST, 27 AUG 2026 Submit via email to: Ashley.Ellinger@us.af.mil.

(c) Include your company’s Unique Identifier (UID) for the Cybersecurity Maturity Model Certification (CMMC) Level identified in the provision at DFARS 252.204-7025 within this solicitation.

EVALUATION

1. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the best value to the Government, price and other factors considered. The following factors shall be used to evaluate: PRICE and PAST PERFORMANCE. All evaluation factors when combined are of approximately equal importance.

(a) PRICE: The Government will rank offers by "total evaluated price". Offerors' total evaluated price is the sum of prices for the basic requirement and all options. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). Price will be examined for reasonableness, realism, and balance.

Offerors shall use the Bid Schedule (Attachment No. 2) to submit their pricing details/breakout for their firm fixed-price quotation.

(b) PAST PERFORMANCE:  Offerors shall submit past performance information to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).

Offerors shall include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

The provision at FAR 52.212-2, Evaluation -- Commercial Items (OCT 2014) applies. In addition to the information within Paragraph (a), the following factors shall be used to evaluate offers:

(i) price

(ii) past performance.

All evaluation factors are of approximately equal importance. The Government intends to award to the lowest priced Offeror with no negative past performance.

By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Offerors must clearly identify any exception to the solicitation in terms and conditions and provide complete accompanying rationale. In determining acceptable past performance AFRL/RIKO may independently obtain data from other Government and commercial sources in order to consider an Offeror's history of compliance with delivery schedules, order support, and general customer satisfaction.

In determining an Offeror’s relevancy of past performance, the Government will consider aspects such as similarity of product/service/support, complexity, dollar value, duration, contract type, and degree of subcontract/teaming.

Offerors are required to complete representations and certifications found in the provision at DFARS 252.204-7998, Alternate A, Annual Representations and Certifications (DEVIATION 2026-O0043) (FEB 2026), as well as the following:

252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (MAY 2021)

252.239-7009, Representation of Use of Cloud Computing (SEP 2015)

For your convenience all referenced certifications are attached to this solicitation. (Attachment No. 3)

The clause at 52.212-4, Terms and Conditions -- Commercial Products and Commercial Services (FEB 2026), applies to this acquisition.

The clause at 52.217-8, Option to Extend Services (NOV 1999) applies to this acquisition.  The Contracting Officer may exercise the option by written notice to the Contractor before the contract expires.

The clause at 52.217-9, Option to Extend the Term of the Contract (MAR 2000) applies to this acquisition as follows: 

(a) The Government may extend the term of this contract by written notice to the Contractor before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed four (4) years.

The following FAR and FAR Supplement provisions and clauses also apply to this procurement:

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

52.204-7, System for Award Management – Registration (FEB 2026)

52.204-13, System for Award Management – Maintenance (FEB 2026)

52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (FEB 2026)

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (FEB 2026)

52.219-6, Notice of Total Small Business Aside (FEB 2026)

52.219-28, Post Award Small Business Program Representation (FEB 2026)

52.222-3, Convict Labor (FEB 2026)  

52.222-35, Equal Opportunity for Veterans (FEB 2026)

52.222-36, Equal Opportunity for Workers With Disabilities (FEB 2026)

52.222-37, Employment Reports on Veterans (FEB 2026)

52.222-41, Service Contract Labor Standards (FEB 2026)

52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014)

52.222-50, Combating Trafficking in Persons (FEB 2026)

52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (FEB 2026)

52.222-62, Paid Sick Leave Under Executive Order 13706 (FEB 2026)

52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026)

52.223-5, Pollution Prevention and Right-to-Know Information (MAY 2024)

52.223-23, Sustainable Products and Services (FEB 2026)

52.224-3, Privacy Training (JAN 2017)

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

52.228-5, Insurance-Work on a Government Installation (JAN 1997)

52.232-18, Availability of Funds (APR 1984)

52.232-33, Payment By Electronic Funds Transfer—System For Award Management (OCT 2018)

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

52.233-3, Protest After Award (FEB 2026)

52.233-4, Applicable Law for Breach of Contract Claim (FEB 2026)

52.240-90, Security Prohibitions and Exclusions Representations and Certifications (FEB 2026)

52.240-91, Security Prohibitions and Exclusions (FEB 2026)

52.240-93, Basic Safeguarding of Covered Contractor Information Systems (FEB 2026)

52.244-6, Subcontracts for Commercial Products and Commercial Services (APR 2026)

52.252-1, Solicitation Provisions Incorporate by Reference (FEB 1998) 

52.252-2, Clauses Incorporated by Reference (FEB 1998)

52.252-5, Authorized Deviations in Provisions (NOV 2020)

1. The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

1. The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (DFARS) (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.252-6, Authorized Deviations in Clauses (NOV 2020)

1. The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

1. The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (DFARS) (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

252.203-7002, Requirement to Inform Employees of Whistleblower Rights. (DEC 2022)

252.203-7005, Representation Relating to Compensation of Former DoD Officials (SEP 2022)

252.204-7000, Disclosure of Information (OCT 2016)

252.204-7003 Control of Government Personnel Work Product (APR 1992)

252.204-7004 DoD Antiterrorism Awareness Training for Contractors (JAN 2023)

252.204-7008, Compliance with Safeguarding Covered Defense Information Controls (OCT 2016)

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (MAY 2024)

252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023)

252.204-7021, Contractor Compliance With the Cybersecurity Maturity Model Certification Level Requirements (NOV 2025)

(d)(1)(i) The Contractor shall have and maintain for the duration of the contract a current CMMC status at the following level, or higher: CMMC Level 2 (Self) for all information systems used in performance of the contract, task order, or delivery order that process, store, or transmit FCI or CUI.

252.204-7024, Notice on the Use of the Supplier Performance Risk System (MAR 2023) 252.204-7025 Notice of Cybersecurity Maturity Model Certification Level Requirements (NOV 2025)

(b)(1) Cybersecurity Maturity Model Certification (CMMC) level. The CMMC level required by this solicitation is: CMMC Level 2 (Self). This CMMC level, or higher (see 32 CFR part 170), is required prior to award for each contractor information system that will process, store, or transmit Federal contract information (FCI) or controlled unclassified information (CUI) during performance of the contract.

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors. (JAN 2023)

252.223-7008, Prohibition of Hexavalent Chromium (JAN 2023)

252.225-7012, Preference for Certain Domestic Commodities (APR 2022)

252.225-7013 Duty Free Entry (AUG 2025) 252.225-7048 Export-Controlled Items (JUN 2013)

252.225-7055, Prohibition Regarding Business Operations with the Maduro Regime (MAY 2022)

252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime (JAN 2023)

252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation (JUN 2023)

252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (JUN 2023)

252.227-7990, Technical Data – Commercial Products and Commercial Services (FEB 2026) (DEVIATION 2026-O0036)

252.227-7997, Validation of Asserted Restrictions on Technical Data (FEB 2026) DEVIATION 2026-O0036)

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

252.232-7006, Wide Area Workflow Payment Instructions (JAN 2023)

252.232-7007, Limitation of Government’s Obligation (APR 2014)

252.232-7010, Levies on Contract Payments (DEC 2006)

252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (JAN 2023)

252.239-7010, Cloud Computing Services (JAN 2023)

252.239-7017, Notice Of Supply Chain Risk (DEC 2022)

252.239-7018, Supply Chain Risk (DEC 2022)  

252.240-7997, NIST SP 800-171 DoD Assessment Requirements (FEB 2026) (DEVIATION 2026-O0025)

252.243-7001, Pricing of Contract Modifications (DEC 1991)

252.244-7999, Subcontracts for Commercial Products or Commercial Services (FEB 2026) (DEVIATION 2026-O0015)

252.246-7008, Source of Electronic Parts (JAN 2023)  

252.247-7023, Transportation of Supplies by Sea – Basic (OCT 2024) 

All responsible organizations may submit a quotation, which shall be considered.

Notice to Offeror(s)/Suppliers(s):  Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.