THIS REQUEST IS FOR SOURCES SOUGHT AND IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.
THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS SOURCES SOUGHT NOTICE IN ACCORDANCE WITH (IAW) FAR 15.201(e).
DISCLAIMER
This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought Notice is marked as proprietary and will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice.
SOURCES SOUGHT DESCRIPTION
This is NOT a solicitation announcement. This is a Sources Sought Notice only. The purpose of this Sources Sought Notice is to gain knowledge of potential qualified sources and their size classification relative to NAICS code 541519 (size standard of $34 Million). Responses to this Sources Sought Notice will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.
The Department of Veterans Affairs (VA), VISN 02 Network Contracting Office, is seeking sources that can provide fifty-two (52) Portable Radios and associated components with the salient characteristics listed below:
These radios are required to maintain seamless integrated communications with all local area mutual aid partners Federal, County, State, Town, Village, and Private agencies as recent changes in technology and frequency assignments necessitate updated equipment for continued interoperability.
Salient Characteristics for Radios:
RF Bands:
700/800 MHz, VHF, UHF Range 1 & 2
Operation Modes:
9600 Baud Digital APCO P25 Phase 1 FDMA & Phase 2 TDMA Trunking
3600 Baud SmartNet®, SmartZone®, SmartZone, OmniLink Trunking
Digital APCO 25, Conventional, Analog MDC 1200, Quick Call II System Configurations
Narrow and wide bandwidth digital receiver (6.25 kHz equivalent/25/20/12.5 kHz)
Other Features:
Mission Critical Wireless Bluetooth*
ASTRO 25 Integrated Voice & Data
Integrated GPS/GLONASS for outdoor location tracking
Software key
Text messaging
Voice announcements
ISSI 8000 roaming
Radio profiles, dynamic zone
Intelligent lighting
Single-key ADP encryption
IP68 submersion (2 meters, 2 hours)
IMPRES 2 battery
Audio/Programming:
Adaptive audio engine: 3 Watt speaker with adaptive equalization, dual-sided operation, noise suppression intensity, gain control, wind porting
Programming via Windows 7 & 8 Customer Programming Software (CPS) with radio management
Wi-Fi 802.11 b/g/n
RFID volume knob
Multi-key for 128 keys and multi-algorithm
Programming over Project 25 (OTAP)
Over the Air Rekey (OTAR)
Digital tone signaling
P25 authentication
Man Down sensor
IP68 (2m/4hr), Mil Std 512.X Delta - T
LEX L10 collaboration
Period of Performance
Contractor shall deliver within 60 days of award
*The VA has a preference for domestically manufactured items in the United States.
The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.
If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:
Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?
(2) Is your company considered small under the NAICS code identified under this RFI?
(3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?
(4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).
(5) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?
(6) If you intend to sub contract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job.
(7) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract number.
(8) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?
(9) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.
(10) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes?
(11) Will the items you will be providing manufactured domestically in the United States or are they foreign manufactured items?
(12) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.
(13) Please provide your Sam.gov Unique Entity ID number.
*** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all equal to items" meet all the salient characteristics.
Responses to this notice shall be submitted via email to Wilmen.Joa@va.gov telephone responses shall not be accepted. Responses must be received no later than August 06th, 2026, 11 AM EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
