Loading...
Loading...
75N98026Q00305
Response Deadline
May 11, 2026, 2:00 PM(EDT)6 days
Eligibility
Contract Type
Combined Synopsis/Solicitation
This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, and a separate written solicitation will not be issued. This solicitation number is 75N98026Q00305 and is issued as a Request for Quotation (RFQ). The solicitation/contract will include all applicable provisions and clauses in effect through Federal Acquisition Circular 2026-01. The North American Industry Classification (NAICS) Code is 811210 and the business size standard is $34m. However, this solicitation is not set aside for small business. This acquisition is being conducted using Simplified Acquisition Procedures in accordance with FAR Part 13. The National Eye Institute (NEI) at the National Institutes of Health (NIH) intends to contract on a sole source basis with Carl Zeiss Microscope, LLC, One North Broadway, White Plains, NY 10601 to procure a Fixed Priced One-Year Maintenance Agreement for the following equipment:
The NEI currently operates 7 very complex and top-of-the-line instruments manufactured by Carl Zeiss Microscopy LLC (White Plains, NY). These instruments are critical to NEI research efforts and require Premium service coverage to ensure continuous system functionality without interruptions or lengthy repair delays. To ensure that these systems receive proper preventative maintenance and upgrades to operating software as described in the terms below and prompt and expert repair when they malfunction, qualified technicians with the knowledge of all proprietary technology from Zeiss are required.
The Contractor shall provide the following service:
Software Version upgrades are available on an “as-issued” basis and will be offered upon request. The software Version upgrade will pertain to minor version upgrades (i.e. 3.0 to 3.1) and do not include platform upgrades (i.e. AIM to ZEN or ZEN 2.X to ZEN 3.Y) The software installation will be covered under the service agreement, however standard time and material rates will apply for the installation of software upgrades to all off-line workstations.
When the contractor must remove or replace a component for upgrade or servicing, the Contractor must provide written notice to the Contracting Officer’s Representative (COR) before scheduling removal from the NEI facility. The Contractor must also provide written notice to the COR at least four (4) weeks before any of the above equipment can be used as part of a trade-in, replacement, upgrade, or purchase to ensure NIH property policies are met.
Carl Zeiss Microscopy LLC is an industry leader in the design and manufacture of laser-based confocal microscope systems and has pioneered the development and implementation of a few groundbreaking microscope technologies. Confocal microscopes manufactured by Carl Zeiss Microscopy rely on patented technology and specialized components to operate properly. Factory-trained Zeiss service engineers are the only personnel with the expertise and tools (service dongles etc.) required to properly diagnose malfunctions when they occur. The original equipment manufacturer is often the only source of replacement parts for these complex instruments.
The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source under authority of the 41 U.S.C. 253(c) (1), FAR 6.302. This synopsis is not a request for competitive proposals.
Offeror must provide signed documentation confirming authorization and certified capability from the OEM, Carl Zeiss to provide all services and products, identified in this notice and maintain all/any existing warranties, etc. Responses to this notice without this confirmation from the manufacturer will be considered invalid.
The offeror/response must include a completed copy of the provision of FAR Clause 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services.
Applicable Clauses: 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions
52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation
52.204-7 System for Award Management—Registration
52.240-90 Security Prohibitions and Exclusions—Representations and Certifications
52.203-17 Contractor Employee Whistleblower Rights
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements
52.204-9 Personal Identity Verification of Contractor Personnel
52.209-10 Prohibition on Contracting with Inverted Domestic Corporations
52.212-4 Terms and Conditions—Commercial Products and Commercial Services
52.219-8 Utilization of Small Business Concerns
52.222-3 Convict Labor
52.222-36 Equal Opportunity for Workers with Disabilities
52.222-48 Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment—Certification
52.222-50 Combating Trafficking in Persons
52.223-23 Sustainable Products and Services
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving
52.232-33 Payment by Electronic Funds Transfer—System for Award Management
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
52.233-4 Applicable Law for Breach of Contract Claim
52.233-3 Protest after Award
52.240-91 Security Prohibitions and Exclusions
52.244-6 Subcontracts for Commercial Products and Commercial Services
The clauses are available in full text at http://www.acquisition.gov/far/.
Quotations will be due on May 11, 2026, 10:00am eastern daylight time via email to haunp@mail.nih.gov. Attn: Patricia Haun. The quotation must reference “Solicitation number” 75N84026Q00305. All responsible sources may submit a quotation, which if timely received, shall be considered by the agency. Any questions must be sent via email to haunp@mail.nih.gov and must include solicitation# 75N98026Q00305 in the subject line of email.
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offerors based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
In order to receive an award, contractor must be registered as all awards and have valid certification in the System for Award Management (SAM) @ www.Sam.gov. Lack of valid registration in SAM will make an offeror ineligible for award. FAR Clause: An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.
Trish Haun
DEPARTMENT OF HEALTH AND HUMAN SERVICES
NATIONAL INSTITUTES OF HEALTH
NATIONAL INSTITUTES OF HEALTH OLAO
NATIONAL INSTITUTES OF HEALTH OLAO
6011 EXECUTIVE BLVD., SUITE 503L
BETHESDA, MD, 20892
NAICS
Electronic and Precision Equipment Repair and Maintenance
PSC
MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT
Set-Aside
No Set aside used