Project: 586-22-105 Pharmacy Physical Security Upgrade Issuing Office: NCO 16
Location of Project: VA Medical Center, Jackson, MS
Service-Disabled Veteran-Owned Small Business Verification: This action is a 100% set aside for verified Service Disabled Veteran Owned Small Businesses (SDVOSB). The award of this solicitation shall not be delayed due to loss of SDVOSB verification. Offerors must be registered and verified as a SDVOSB in the Veterans Small Business Certification at http://veterans.certify.sba.gov. Offerors received from contractors who are not verified as a SDVOSB in Veterans Small Business Certification at the time of offer submission and at the time of contract award will be considered non-responsive and will not be considered for award.
SYSTEM FOR AWARD MANAGEMENT (SAM): SAM has replaced the Central Contractor Registration (CCR), Online Representations and Certifications Application (ORCA) and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors register in the SAM database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their bid. Completion of Representations and Certifications shall consist of completion of annual representations and certifications electronically via SAM. It is not necessary to complete and return as a part of the offer package FAR 52.204-8, Annual Representations and Certifications, contained in this solicitation unless offeror identifies changes in FAR 52.204-8(d).
VETS-4212: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. This VETS-4212 report can be submitted per the instructions at https://www.dol.gov/agencies/vets/programs/vets4212. For assistance contact VETS-4212 customer support at 1-866-237-0275 or vets4212- customersupport@dolncc.dol.gov. For procurement awards in excess of $150,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year.
Past Safety Record: OFFERORS SHALL SUBMIT CONTRACTOR EVALUATION FORM CONSTRUCTION SAFETY AS A PART OF THE OFFER PACKAGE.
All offerors shall submit information pertaining to their past Safety and Environmental record using attached Contractor Evaluation Form. The information must show that the offeror has no more than three (3) serious, or one
(1) repeat or one (1) willful OSHA violation(s) in the past three years. If those totals are exceeded, the offeror shall attach an explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.
All offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the offeror s insurance carrier and be furnished on the insurance carrier s letterhead. If an offeror s EMR is above 1.0, offeror must attach a written explanation of the EMR from its insurance carrier furnished on the insurance carrier s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.
Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker s compensation insurance rating bureau.
If the NCCI cannot issue an EMR because the offeror lacks insurance history, offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier s letterhead, and include a letter from the NCCI indicating that is has assigned offeror a Unity Rating of 1.0.
This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.
The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.
Site Visit: Only one site visit will be conducted. Attendance at the site visit is not mandatory, but highly suggested for proper proposal preparation. Information provided at the site visit shall not alter the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.
Requests for Information (RFIs): RFI s are due no later than (NLT) 3:00 PM Local Time 27 April 2026 or as amended and will not be accepted after this date. RFI s should be submitted by email to the Contract Specialist, Andrew Misfeldt at andrew.misfeldt@va.gov. Responses will be provided by amendment to the solicitation in a question and answer format within 7 days of RFI submission due date. Subject Line of the RFI e-mail should be as follows: Company Name, RFI #1, 36C25626R0019 and Project Title.
Proposal Due Date: Proposals are due NLT the date/time shown in Block 13a of Standard Form (SF) 1442. Complete proposals must include an electronic copy of the Bid Bond and must be submitted by email to andrew.misfeldt@va.gov.
Magnitude of Construction: The magnitude of construction is between $2,000,000.00 and $5,000,000.00.
North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 236220 Commercial and Institutional Building Construction. The Small Business size standard is $45 Million.
Wage Determination (WD): The applicable Davis Bacon WD for this solicitation is incorporated as an attachment to this solicitation.
Period of Performance: The successful offeror shall begin performance within 10 calendar days after receiving the notice to proceed and complete all work within the time specified in the award. All punch list items must be completed during the established period of performance.
Funding: Award is contingent upon the availability of appropriated funds. The Government does not compensate vendors for proposal development and submission.
Superintendence: The offeror shall provide, from their own staff, a competent 30 hour OSHA certified superintendent. This individual shall be 100% full time dedicated to supervision and assigned to this project while work is being performed on site. The offeror shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.
Holidays: The following federal holidays are observed:
New Year's Day
Martin Luther King Jr. s Birthday
President's Day
Memorial Day
Juneteenth Day
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving Day
Christmas Day
Any other holiday proclaimed by the President as a Federal Holiday.
When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.
Contractor Performance Assessment Reporting System (CPARS):
Upon completion of contract performance and annually if performance is longer than 365 days, the Contracting officer will evaluate contractor performance for use in future contract award decisions. The Contractor shall be provided an opportunity to comment on the contracting officer s evaluation. If you wish to familiarize yourself with this system, you can find it at https://www.cpars.gov/.
The government retains the evaluations, contractor responses, and review comments, if any, as part of the contract file. The evaluations are available for Federal Agencies for support of future award decisions through CPARS.
The contractor must provide the contracting officer with the name and email address of the contractor CPARS POC. This is the person responsible for responding to these evaluations. This person will be granted access to CPARS during the award and assigned the system role of contractor representative (CR).
PROPOSAL PREPARATION AND EVALUATION INFORMATION
This part describes the precise mechanism for evaluating and selecting offers for this procurement for:
PROJECT NO. 586-22-105 Pharmacy Physical Security Upgrade
To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements. The Government reserves the right to make a final determination on a proposal s acceptability/ unacceptability solely on the basis of the proposal submitted and to proceed without requesting additional information. Failure to meet a requirement may result in an offer being removed from consideration for award.
Offerors must provide all requested information for each factor. Proposals must address each element of the factors as applicable to be considered responsive to this solicitation. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the offeror s responsibility to ensure the submitted proposal is in the proper format and the provided information is clear and free of ambiguities.
Offeror s proposal should contain the offeror s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the proposal instructions. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revisions or discussions.
THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE OFFEROR WITH THE LOWEST PRICED PROPOSAL OR HIGHEST RATED TECHNICAL PROPOSAL.
Offers will be evaluated using the evaluation factors listed. It is the offeror's responsibility to ensure the completeness of the proposal. The SSEB may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.
a. The objective of the source selection is to select the offer that represents the best value to the Government. In order to select the offeror representing the best value, the Government will rate the offers by conducting a comparative assessment of all acceptable offers against source selection criteria in the solicitation. Benefits associated with additional costs will be identified and considered by trading off difference in capability and price. If one offeror has better capability and lower price, then that will be the better value. If one offeror has the better capability and the higher price, then the source selection authority (Contracting Officer) will decide when the difference in capability is worth the difference in price.
NOTE: Price will be evaluated but not ranked by CO.
b. If the source selection authority considers the better capability to be worth the higher price, then the more capable higher-priced offeror will be the better value. If not, then the less capable, lower priced offer will be the better value. The source selection authority will continue to make capability and price trade-offs until he has decided which offeror represents the best value to the Government. Therefore, the source selection may result in the contract being awarded to other than the lowest priced offeror or other than the highest technically rated offer.
Price proposals and Technical proposals of each offeror will be evaluated independently. Offerors shall submit as separate attachments titled, Price Proposal and Technical Proposal . Each attachment must contain a cover sheet with the offerors name, business address, and VA Solicitation Number.
Offerors shall submit proposed prices for ALL priced line items as listed in the schedule. Failure to submit proposed prices for ALL bid items will result in the proposal being rejected as unacceptable without further consideration.
The Price proposal shall be arranged in the following order:
1. 2- page SF1442 completed and signed by the signatory authority. All blocks under section OFFER on page 2 of SF1442 (Item 14 thru 20C) shall be completed. Offerors shall be solely responsible for monitoring Contract Opportunities for amendments to this solicitation if any and acknowledge them in accordance with the requirements stipulated in this solicitation and amendments.
2. Duly executed Bid Bond/Guarantee: Offerors shall use form SF24 Bid Bond. Bid bonds that are found noncompliant with bid guarantee requirements may result in the rejection of the bid. See clause 52.228-1 Bid Guarantee for additional information on the compliance with bid guarantee requirements.
3. Acknowledgement of All Amendments
4. Proof VETS 4212 has been filed.
5. Experience Modification Rate (EMR)
6. To be eligible for award, Offerors are required to be certified as a SDVOSB and have an active account in SAM. Offerors must register their businesses at Veteran Small Business Certification (VetCert) at sba.gov and https://www.sam.gov/portal/public/SAM/ and complete the ORCA. Upon request by the Government, Offerors shall submit a printout of their ORCA.
Proposals and Bid Bonds shall be submitted via email. It is solely the responsibility of the offerors to ensure the Government receives the proposal and bid bond before or on the exact due date and time set forth in this solicitation.
Deadline for all inquiries for this solicitation is listed on the SF 1442.
Government s responses to inquiries will be issued in the form of Amendment(s) to be posted on SAM.gov Contract Opportunities. All interested offerors including those submitting inquiries are required to monitor the above website for any posted amendments and acknowledge them in accordance with the instructions provided in the amendments as well as in this solicitation.
In accordance with FAR 15.306(b)(1)(i), communications may be held with offerors before establishment of the competitive range if the offerors past performance information is the determining factor preventing them from being placed within the competitive range. If discussions are required, the CO will establish a competitive range of the most highly rated proposals and will then enter into negotiations and will allow for Final Proposal Revisions. Final proposal revisions shall be submitted as specified except as noted below and will be due at a time and place to be determined.
Relative Weight of Evaluation Factors: Evaluations: - Factor 1 (Technical Factor) is more important than Factor 2 (Past Performance). All Non-Priced Factors (Technical and Past Performance), when combined, are more important than Price (Factor 3) as indicated below:
EVALUATION FACTORS
Factor 1 Technical: Construction Management
Technical Evaluation for Construction Management will be based on the following significant subfactors which are of equal importance:
SUBFACTORS:
1a. Corporate Construction Project Experience: Offeror must have at least five(5) years experience performing renovation in an active healthcare center environment with at least five (5) projects completed successfully within the last ten (10) years. The Offeror shall demonstrate successful performance under contracts (substantially completed or completed) which are similar in scope, magnitude, and complexity to the subject requirement via SUBMISSION OF EXHIBIT A PERFORMANCE RELEVANCY SURVEY. SUBMIT EXHIBIT A ON NO LESS THAN five (5) PROJECTS, including information on problems encountered and corrective actions. Offerors shall clearly indicate work performed which is directly related to the scope of work for this project.
1b. Key Project Personnel Construction Experience: Provide the names of the offeror's proposed project management personnel (i.e. Site Superintendent, Project Manager, Site Safety) along with a description of the individual's experience and a list of projects in an active healthcare setting which the individual participated in within the last 5 years (recent) from proposal issuance date. The list of projects for each individual must include dates and the individual s role in the project. Key Personnel shall have a minimum of five (5) years of experience managing or supervising projects of similar size and scope. If the person listed as proposed superintendent is not a current employee of the offeror but intends to become one upon award of the contract, OFFEROR SHALL SUBMIT A COPY OF A COMMITMENT LETTER FROM THAT PERSON AS A PART OF THE TECHNICAL PROPOSAL to verify offeror will be hiring him/her and he/she intends to accept the position.
1c. Subcontractor Experience: Contractor shall provide a list of subcontractors who will perform work on this project. Plumbing, Electrical and HVAC subcontractors shall have at least 5 years experience working in an active healthcare setting with at least 3 successfully completed projects in their trade. Flooring finishes and all other subcontractors must have at least 5 years experience in their trade. The offerors list of subcontractors must address this experience and have enough information to satisfy all requirements for this subfactor.
1d. Technical/Management Approach: Contractor shall explain how the project will be accomplished with no interruptions of services in adjacent active patient care areas. Contractor shall demonstrate a clear understanding of the project requirements including critical milestones and critical path. Offerors shall provide a project specific schedule incorporating phasing requirements and demonstrate techniques for maintaining on-time schedule performance. Contractor shall provide a detailed explanation as to how the project will be implemented and managed to ensure compliance with all OSHA Construction Standards, and Fire and Life Safety issues, and security measures. Contractor shall provide a project-specific Quality Control Plan describing techniques for maintaining quality control for workmanship.
Factor 2 Past Performance:
The Government may evaluate Past Performance information through the use of the attached Past Performance Questionnaire; use data independently obtained from other Government or commercial sources, including, but not limited to, Government databases; and/or rely upon personal business experience with the offeror. The evaluation may take into account Past Performance information regarding predecessor companies, key personnel who have relevant experience, and/or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition. Past Performance information on contracts not listed by the offeror, or that of planned subcontractors, may also be evaluated. The Government may contact references and contact parties other than those identified by the offeror, and information received may be used in the evaluation of the offeror's Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current accurate and complete Past Performance information rests with the offeror. The Government reserves the right to obtain and evaluate Past Performance information from any source it deems appropriate.
Offerors without a record of relevant past performance will be assigned a neutral rating in accordance with FAR l5.305(a)(2)(iv). However, the proposal of an offeror with no relevant Past Performance history, while rated "Neutral" in Past Performance, may not represent the most advantageous proposal to the Government and thus, may be an unsuccessful offer when compared to the proposal of other offerors.
In accordance with FAR 15.306(a)(2), if award will be made without conducting discussions, an offeror may be given the opportunity to clarify certain aspects of their proposal (i.e. the relevance of an offeror's past performance information) as related to this acquisition, address adverse past performance information to which the offeror has not previously had an opportunity to respond or to resolve minor clerical errors.
Factor 3 Price:
The purpose of the price evaluation is to provide an assessment of the completeness and reasonableness of the proposed price in relation to the solicitation requirements. Offerors shall submit pricing in the Schedule and on the SF1442 Back as a part of their price proposal. Price proposals will be evaluated to determine if the prices and support costs areas are:
Complete - The proposal contains costs to perform all tasks required by the Scope of Work (SOW), Specifications, and Design Drawings.
Reasonable - The price is determined fair and reasonable using price analysis techniques described in FAR 15.404.
Each proposal will be evaluated to determine whether it complies with the stated criteria. Those proposals evaluated as not satisfying all the price criteria may be eliminated from consideration for award unless the SSA determines:
A minor or clerical error has occurred, then the offeror may be given an opportunity to correct the error within the constraints of the "clarifications" process; or
After the non-price factors have been evaluated and rankings have been established, price will be compared against these rankings to determine the combination most advantageous to the Government.
BASIS FOR CONTRACT AWARD: The Government intends to award to the offeror whose proposal is determined to provide the "Best Value" to the Government based upon technical evaluations, SSEB consensus ratings, price evaluation, and overall evaluation by the SSA who will document their decision into a source selection decision document using the evaluation criteria in the solicitation in accordance with Federal Acquisition Regulation (FAR) Part 15. The Government reserves the right to reject any or all offers if such action is in the Government's best interest.
