AMENDMENT NO. 2
SOLICITATION NO. 36C24126Q0544
DATE: 6/25/2026
1. THE SOLICITATION IS HEREBY AMENDED AS FOLLOWS:
a. The following Questions and Answers, submitted by prospective offerors by June 12, 2026, are incorporated into this solicitation.
b. The Government s responses modify and/or clarify the solicitation.
c. Extension of Responses Due Date:
The due date for the submission of quotes has been extended.
New Due Date: July 8, 2026
Time: 4:00 PM EST
d. All other terms and conditions of the solicitation remain unchanged. Vendors are reminded to review all other aspects of the solicitation and consider this amendment when preparing their responses.
2. RFI QUESTIONS AND ANSWERS
Can the Government provide the manufacturer, model number, capacity, dimensions, voltage, control type, and available cut sheets for the existing fan coil units in Room 1171 and Room 3126B?
There is no current name plate information on the existing units.
Are mechanical, plumbing, HVAC, architectural, electrical, or as-built drawings available for these areas, including riser diagrams, piping schematics, equipment schedules, or electrical diagrams?
No record drawings are available. Contractor is expected to perform a field verification of all equipment and materials required to complete this work.
For the similar model of size and capabilities requirement, can the Government provide the manufacturer/model information, nameplate data, or photos for the reference units serving Rooms 1172 and 3126A?
See below image.
Are equivalent replacement units acceptable if they match the required capacity, dimensions, voltage, and utility connections, or must the replacement units match the existing manufacturer/model?
Yes
Please confirm whether new thermostats, controls, control wiring, control valves, actuators, strainers, unions, balancing valves, condensate components, or steam traps are required as part of the replacement scope.
Condensate is gravity and actuator is pneumatic; wiring for new FCU s may be required per equipment.
Please confirm whether the contractor is responsible for startup, testing, balancing, commissioning, and documenting chilled water and steam performance after installation.
Contractor is responsible for start-up, testing, and balancing. Commissioning is not required for services contracts. Chilled water service only; steam is utilized for perimeter heating and is not associated with FCU s.
Please confirm whether the work can be isolated locally at each fan coil unit, or whether a branch, floor, or full building shutdown/drain-down will be required for either location. The SOW requires the contractor to investigate this, but pricing is significantly impacted by whether local isolation or full system reduction is required.
No isolation at each unit; but will need to be included in the replacement. Service valves will need to be installed.
If a branch, floor, or full building shutdown/drain-down is required, will the VA perform the shutdown, drain-down, refill, venting, and restoration, or is the contractor responsible?
Facilities Management Service will assist in coordination and support area isolation/ drain-down as required.
Will any shutdowns, LOTO, hot work, abatement, tie-ins, or restoration work need to be performed after hours, on weekends, or during premium-time periods?
Weekend work will be required; contractors are responsible to comply with all medical center policies for LOTO, hot work, etc.
The SOW references approximately 3 4 feet of potential ACM removal. Please confirm whether this quantity is per fan coil unit or total for both units.
If ACM is suspected as part of this work, notify the COR and Contracting Officer immediately. We do not believe the scope of this work to include ACM currently for the replacement of fan coil units and the connection of associated piping to existing copper piping.
Has the VA completed any asbestos survey, sampling, or hazardous material report for the existing fan coil units, wall cavities, or piping insulation? If available, please provide the report.
No report is available currently.
Please clarify whether ACM is known to exist in the fan coil unit itself, pipe insulation, wall cavity, or adjacent work area, or whether the contractor should price ACM work as assumed/potential.
No ACM is known to exist inside the FCU. Refer to the photos below. Existing copper piping is visible and is not insulated where this work would be required. Reinsulate existing piping where insulation is not present.
Please clarify the extent of damaged chilled water piping and existing leaks to be repaired at each location. Are photos, drawings, or inspection notes available showing the leaking piping, elbows, fittings, and approximate replacement lengths?
Suspected leaks have been repaired. Surrounding area has chilled water and major leaks have been addressed. This scope only includes the replacement of Fan Coil Unit equipment at each room identified in the scope of work.
For the B-2 unit, does the scope include replacement of any steam piping, steam valves, steam traps, strainers, control valves, or related steam components, or only new isolation valves and FCU replacement?
No steam services these FCU s. Chilled water service only in both locations.
Isolation on the 3rd floor is available; HVAC would assist with isolation/draining.
Please confirm the number and type of new isolation valves required for the B-1 and B-2 units, including chilled water and steam service where applicable.
Draining entire floor will be accommodated by FMS/HVAC through the area isolation.
Area Isolation valves serving the area coming off of the main will not be required and are existing. This is typical to both areas.
Service valves to each new unit will be required.
Please provide pipe sizes, pipe materials, insulation type/thickness, valve types, and fitting requirements for the chilled water and steam connections.
Existing piping is copper piping; plan to utilize existing stub outs for replacement of Fan Coil Units.
The SOW states the contractor shall coordinate electrical disconnection and reconnection with the VA Electrical Shop and provide approximately 120 feet of grounding wire. Please confirm whether the VA Electrical Shop will perform the electrical disconnect/reconnect, or whether the contractor must provide electrical labor under CLIN 0004.
FMS Electric shop will support electrical disconnect/reconnection of equipment. Contractor is responsible to comply with all medical center policies for LOTO.
Please confirm the exact grounding wire type required for each unit, since the SOW lists 2312 CU or 1#12G CU.
Are any permits, infection control measures, ICRA barriers, ceiling/wall access repairs, patching, painting, firestopping, or architectural restoration required as part of this scope?
Any permits per local, state, and federal requirements as necessary. ICRA barrier is required for each area per the level of assessment and activities planned and executed in each area.
Corridors may not be required as repairs/correction of chilled water piping are not included in this scope.
Please confirm whether the contractor is responsible for removing and disposing of the existing fan coil units, non-ACM debris, piping, valves, insulation, and packaging materials.
Contractor shall properly dispose of all materials as part of this work and submit waste manifest(s) as required.
Please confirm whether the final price schedule is intended to be firm-fixed price for all CLINs, or whether labor under CLIN 0004 is to be billed hourly with unused labor credited back as stated in the billing section. The billing language references hourly labor and unused labor credits, while the price schedule includes lump-sum CLINs.
Firm fixed price for total project. No time/materials or other billing schedules.
Are photographs of the existing fan coil units, piping, valves, electrical connections, and surrounding work areas available for contractor review?
Pneumatic thermostats are requested to be replaced; match thermostat style/function located at 3126B. Isolation valves are preferred quarter turn.
See below.
Will the sign-in sheet from site visit be available in addendum?
See attachment.
Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?
This is not construction, this is a professional services contract. Construction management is not required. A site superintendent is not required for professional services contracts. Applicable persons performing certified labor shall meet OSHA requirements for the applicable work area and work being performed where qualified personnel perform equipment start up and verification.  Â
If no to the question above, will the SSHO need to be full-time for this project?
Please refer to 2.
Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC?
Please refer to 2.
If no to the question above, will the QA/QC need to be full time for this project?
Personnel performing startup of equipment should be those with the qualifications necessary to the specific equipment. Please submit appropriate installation report(s) as required along with equipment warranties.Â
Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?
Please refer to 2.
Please confirm if tax should be included in our proposal?
Taxes should already be built into the contractor s proposed price.
Confirm period of performance of 30 days is from notice to proceed. Duration of 30 days does not account for equipment submittal review and lead times.
The period of performance begins at Notice to Proceed and is 30 days. This is not construction; this is a professional services contract. Equipment is to be replaced in kind and no submittals are required.
Confirm electrical disconnection and reconnection will be done by VA Electrical Shop personnel as mentioned in the Scope of Work description.
Facilities Management Service Electric shop will support disconnect and reconnection of electrical service. Contractor is responsible to comply with all medical center policies for LOTO.
Advise what is the ICRA Level needed in the areas of each fan coil unit.
ICRA level shall be in accordance with VHA ICRA-1-4 (April 14 2026).pdf
See attachment.
Is the use of temporary plastic wall panels (such as STARC panels) acceptable to meet ICRA requirements?
Containment shall be completed in accordance with VHA ICRA-1-4 (April 14 2026).pdf
See attachment.
Will shutdowns and equipment replacement be required to be done during off hours or weekends?
Weekend work will be required; contractor responsible to comply with all medical center policies for LOTO, hot work, etc.
Will rooms be cleared of all stored items prior to the contractor entering those areas?
Any furnishings and equipment will need to be protected in place.
Will any existing glycol be required to be removed and disposed of by the contractor? If so, can the total volume of glycol be provided?
Draining entire floor will be accommodated by FMS/HVAC through the area isolation. Contractor is responsible to comply with all medical center policies for LOTO.
Advise what is the percentage of glycol in the chilled water system? This information is needed to facilitate pipe freezing activity to accommodate new isolation valve installation if FMS cannot drain down the chilled water system.
Information not available at this time.
Please confirm the extent of any duct cleaning scope requirements.
Not included in contract.
Confirm no air or water balancing is required.
Air balancing if required for system loop.
Please provide fan coil unit selection and performance data. This information could not be obtained from the existing equipment during the scheduled site visit.
Steam heating capacity - BTUs or #/hr
Cooling capacity BTUs
Coil capacity gpm, # of rows, etc.
FCU airflow rates min/max cfm, static pressure, velocity, etc.
Electrical rating volts, amps, min circuit capacity, max fuse size, etc.
This is typical of other FCU that HVAC prefers for replacement of old FCU s within the medical center.
B1 Room 1171 Fan Coil Unit
B1 Room 1171 Thermostat
B2 Room 3126B
B2 3126B Thermostat
