Sources Sought Notice - Uninterrupted Power Supply (UPS) Systems Maintenance Support Services for the Veterans Health Administration (VHA) - Member Services' (MS') Topeka and Fort Riley Kansas Locations
Disclaimer:
This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
Information Requested from Industry:
In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.
Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.
Description of Requirement:
The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for UPS System Maintenance Support Services for the VHA-MS Topeka and Fort Riley Kansas Locations. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.
Services:
Item No.
Item Description
1
VHA-MS Topeka, KS Uninterrupted Power Supply (UPS) and Battery Cabinet systems Preventive Maintenance (PM) Semi-annual services in accordance with (IAW) the Statement of Work (SOW).
2
VHA-MS Topeka, KS Battery Quarterly check services IAW the SOW.
3
VHA-MSCC Fort Riley, KS UPS systems PM Semi-annual services IAW the SOW.
4
VHA-MSCC Fort Riley, KS Battery Quarterly check services IAW the SOW.
3
Unscheduled Maintenance Repair Parts IAW the SOW.
4
Unscheduled Maintenance Repair Labor Services IAW the SOW.
In response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met:
Company Name:
Address:
SAM UEI (Unique Entity ID) Number:
Business Size Information - Select all that applies:
Small Business
Emerging Small Business
Small Disadvantaged Business
Certified under Section 8(a) of the Small Business Act
HUBZone
Woman Owned
Certified Service-Disabled Veteran Owned Small
Veteran Owned Small Business
Large Business
Federal Acquisition Regulation (FAR) Market Rearch Questions:
Limitations on Subcontracting RFO 52.219-14
What percentage of the work would be subcontracted to another company? ________
What is the business size of the subcontractor? ______
Per RFO 52.219-14 the following conditions must be met:
Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;
If subcontracting, Complete the table below identifying, for each SOW work element, which entity (your firm or a named subcontractor) will actually perform it and the credential that qualifies that entity.
SOW Element
Performed By (Prime / Named Sub)
Qualifying Credential Held By That Entity
Liebert (Npower/EXM) UPS PM & repair Section 5.1, 7, 8
Staco Energy (FLE-series) UPS PM & repair Section 5.2, 7, 8
Battery cabinet PM & IEEE 1188 testing Section 7.5 7.6
Thermal-runaway monitoring/response Section 7.8, 9.4
24/7 emergency on-site response Section 9
OEM / Technical Capability. For each platform, state whether your firm (as prime, using your own W-2 personnel) holds the capability, and attach proof:
Liebert (Npower and EXM): manufacturer-authorized status, OEM training certificate, or equivalent third-party certification attach copy. Prime self-performs Subcontracted
Staco Energy (FLE-series): manufacturer-authorized status, OEM training certificate, or equivalent attach copy. Prime self-performs Subcontracted
Personnel Qualifications (SOW: Section 6.3 6.5).
Do the technicians who would perform this work hold a valid electrical license/registration for the jurisdiction of performance (City of Topeka for Topeka work), or documented equivalent OEM/accredited UPS training? Attach a representative license/registration or training certificate.
Responsiveness & Logistics (Onsite Technician / Support):
Emergency response: The SOW requires 8-hour on-site emergency response, 24/7, at Topeka and Fort Riley, KS (Section 9). If your firm is not local, describe specifically how you would meet this (technician home base, staging, travel time noting travel time is not reimbursable).
Response Instructions:
Responses shall not exceed 8 pages. A cover letter not required.
Submit your response via email to John.Cheng2@va.gov
Submit your response NLT 12:00 (MDT) on Thursday, August 27, 2026;
Mark your response as Proprietary Information if the information is considered business sensitive.
VA has identified the appropriate North American Industry Classification System (NAICS) Code as 811210 - Electronic and Precision Equipment Repair and Maintenance with a Small Business size of $34 Million. If your company disagrees with the NAICS, please identify and explain the NAICS code(s) your company believes would better represent the predominant work based on the attached Statement of Work (SOW).
(End of Sources Sought)
