7230--Sources Sought: Window Treatment Replacement for the Northport VAMC. Webblock anti-ligature shades and Solomount window shades.

THIS REQUEST IS FOR SOURCES SOUGHT AND IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS SOURCES SOUGHT NOTICE IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought Notice is marked as proprietary and will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice. SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice only. The purpose of this Sources Sought Notice is to gain knowledge of potential qualified sources and their size classification relative to NAICS code 314120 (size standard of 750 employees. Responses to this Sources Sought Notice will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 02 Network Contracting Office, is seeking sources that can provide Webblock anti-ligature shades and Solomount Window Shades. Line Item Description/Part Number Quantity 0001 Measure, supply and install Webblock shades 56 0002 Measure, supply and install Solomount shades 163 Statement of Work: Awarded vendor is to Measure all windows to confirm sizes, order all required shades and determine best installation method for each type of shade and window. Contractor is to remove existing window treatments, cart offsite for disposal at contractor s expense and install new window shades in Building 65 1st and Building 64 2nd floor. Bedrooms and toilet rooms are to be Webblock anti-ligature shades, all other windows on these buildings/floors are to be Solomount window shades. Fabric of shade to be from the WT line at 1 3% openness and will be chosen by the VAMC Interior Designer. Project Scale: 1st floor of Building 65 and 2nd floor of building 64 all windows unless otherwise noted. 56 windows will require shades that are Webblock, 163 windows will require shades that are Solomount. Heights are approximately 70 H, widths range from 31 to 81 , matrix and floorplan is attached. Project Overview This Statement of Work outlines the removal and offsite disposal of existing window treatments across two buildings, followed by the supply and installation of new Webblock window shades in all bedrooms and Solomount window shades in all other areas. Scope of Work Measure and assess all windows in Building 65 1st floor and Building 64 2nd floor for exact measurements and installation requirements prior to answering solicitation. Apply measurements to shade order of Webblock window shades in bedrooms and bathrooms and Solomount window shades in all other locations. Order shades based on plans, matrix, field measurements and site conditions t. Contact COR to schedule installation dates after order has shipped. Provide a schedule of work times and locations for each day and a timeframe for overall installation for each building and how it will be accomplished logistically. Upon approved schedule remove existing window treatment, dispose of off property per all state, federal and local laws, and immediately replace the window treatment with the correct associated window treatment, complete with all hardware and fabric. Webblock window shades will be installed in toilets and bedrooms, Solomount window shades will be installed on all other windows in Building 65 first floor and Building 64 2nd floor. A. Removal and Disposal Remove all existing window treatments from all windows in both buildings. Detach brackets, hardware, and associated components as required. Transport and dispose of all removed materials off property in compliance with local regulations. Leave each workspace clean and free of debris. Vacuum all dust created by the removal and replacement of window shades. Return all wall, ceilings, windows and floors to the same condition as before the work started. B. Supply New Window Shades Verify and confirm all window measurements, onsite, prior to ordering materials and products. Order and provide Webblock window shades for all designated bedroom windows and toilet windows in Building 65 first floor and Building 64 2nd floor. Order and provide Solomount window shades for all other windows in Building 65 first floor and Building 64 2nd floor. C. Installation Install Webblock shades in specified bedroom and toilet windows in Building 65 1st floor and Building 64 2nd floor. Install Solomount shades in all remaining windows in Building 65 1st floor and Building 64 2nd floor. Ensure all shades are properly mounted, level, and fully operational. Remove all packaging and installation debris from the site. Leave each workspace clean and free of debris. Vacuum all dust created by the removal and replacement of window shades. Return all wall, ceilings, windows and floors to the same condition as when work commenced. D. Materials and Equipment Contractor to supply all shades, mounting hardware, brackets, and accessories for a full and complete installation of Webblock and Solomount window shades for all windows included in this project. Contractor to provide all necessary tools and equipment to complete the work to install Webblock and Solomount window shades for all windows included in this project, safely and efficiently. E. Responsibilities 1. Contractor Responsibilities: Perform all work in a professional and safe manner. Protect interior finishes during removal and installation. Maintain a clean and orderly workspace. Comply with building rules, codes, and safety guidelines. 2. Client Responsibilities: Provide access to all areas and windows during scheduled work hours. Confirm shade selections, fabric choices, control types, and installation locations prior to ordering. F. Warranty 1. Product Warranty Webblock and Solomount shades include a manufacturer warranty covering defects in materials and mechanisms as specified by the manufacturer. This warrantee is to be executable by VAMC, Northport with InPro. The product is to be warranted against defects in materials or workmanship for the time-period specified below; provided that the product was properly installed, the product was made or assembled exclusively from our materials and components, and our recommendations were followed with regards to limitations and specifications. This warranty extends only to the original purchaser of the product and for the initial installation only. The warranty term starts as of the invoice date. 25-YEAR LIMITED WARRANTY Clutch roller shades Motorized roller shades Wrapped frame fixed panels and fixed shades Shading enclosures including pocket, closure, closure mounts, sill channel, side channel, center channel, and light stop angle 10-YEAR LIMITED WARRANTY CF cordless roller shade springs Webblock cordless roller shades and Secured Panels 2. Installation Warranty Contractor will provide a workmanship warranty covering installation related defects for a defined warranty period of 3 years. Warranty excludes damage caused by misuse, tampering, or environmental factors outside manufacturer recommendations. G. Schedule All work schedules will be approved by COR and will be on weekdays between the hours of 8 am and 4 pm weekdays and normal workdays and hours. The following are federal holidays are that are not included workdays: New Year s Day, Birthday of Martin Luther King, Jr., Wahington s Birthday, Memorial Day, Junteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day. If the contractor wishes to work on off hours, it must be previously approved and scheduled and at no additional cost to the VAMC. Work will only commence after all materials have been ordered and delivered with the vendor providing storage of all materials for up to 30 days and days that account for the whole schedule of the project. Materials are to be moved to the location of the job every day; these are active residences with patients on them. No materials or tools can be stored on or in Building 65 first floor and Building 64 2nd floor or other patient areas. Tools cannot be left unattended during the installation. Project timeline will be coordinated with the COR and reviewed with the end users and adjusted if necessary if conditions or program scheduling dictates. H. Acceptance The project will be considered complete once all shades have been installed, tested for proper operation, and all debris has been removed from the premises. I. Product Specifications 1. CF300 SoloMount® Cordless Shade (Technical Data) Mounting: Ceiling, wall, or jamb mount via proprietary SoloMount® brackets with extendable wall-mount flange. Available in regular or reverse roll configuration Spring Mechanism: Balanced spring tension supporting up to 12 lb load; fingertip operation Roller Tube Diameter: Available in 1.5 or 2 , depending on shade width and fabric choice Retractable Idler: Mounted on idle side, color-coordinated to fabric (white or black) Fascia Options: 4.5 fascia available front, rear, or both; colors include white, black, ivory, silver, and bronze End Caps: Matching finishes to fascia for seamless appearance Extendable Wand: 28 52 reach for tall or hard-to-access shades Light-Blocking Accessories: Optional side channels, sill channels, or light stop angles available Wall-Mount Angle (with rear fascia): Measures 4¾ × 4¾ × 1¼ System Size Capacities (based on WT 243 fabric): Minimum Width: 17 Maximum Width: 120 Maximum Height: 144 Certifications: WCMA Best for Kids program compliant; meets commercial light-blocking standards. 2.WebbLok® Shade System (Technical Data) Design: Heavy-duty, tamper-resistant system intended for behavioral-health or high-security environments Security Box & Back Plate: Steel security box conceals roller mechanism; prevents tampering Cordless Spring Roller: Finger-clip bottom operation; preset stops ensure uniform adjustment and retraction Guide Tracks & Mullions: Includes guide tracks; optional mullions for wider or multiple window configurations Fabric Options: Solar screen fabrics (<1% openness) Reinforced vinyl scrim fabrics (0% light) Custom printed vinyl or solar screen fabrics Fabric Properties (WS920 & WS930): Composition: 100% reinforced vinyl (WS920); 20% polyester/80% PVC (WS930) Openness: <1% Weight (WS920): 18 oz/yd²; (WS930): 630 g/m² Tensile strength (WS930): warp 265 / weft 100 daN/5 cm Tearing strength (WS930): warp 8.1 / weft 4.6 daN Fire & Cleanability: NFPA 701 and CA Title 19 fire-rated; anti-bacterial (ASTM G21/G22) and Green Guard indoor air quality certified; cleanable with non-solvent cleaners Size Limits: Width: 16 72 Maximum height: 96 or 2.5× width, whichever is greater Color Options: Security boxes, guide tracks, and mullions in white, off-white, silver, I. General Requirements a. Safety shall be the Contractor s highest priority; this work will require work on Outpatient Residential Mental Health Units. b. This project shall be a turn-key operation for the work as described in this SOW. c. The VA healthcare facility shall continue to operate during the performance period, including patient care. d. Work by the Contractor shall be completed during regular business hours, between 0800 1630, Monday through Friday, with permission of the unit supervisors it may be necessary to shift those hours to complete the job at no expense to the VAMC. Any work that interferes with normal medical facility operations shall be coordinated with the COR 2 days in advance to allow for coordination with affected VA departments. Contractor s work shall be conducted in a manner at times which would present the least amount of disruption to the VA healthcare facility and patient safety. e. Period of Performance: 28 days/20 working days in total. f. The contractor shall be required to complete one room and it s associated ante rooms at a time and all materials construction materials for each room is to be on site before work begins on that room. g. No job site work shall commence prior to receipt of all approved submittal items (received by Contractor and stored on site), and upon written authorization of COR. h. Submittals shall be submitted for approval no later than ten (10) calendar days after Notice to Proceed. i. Any VA supplied utilities that are needed to complete this removal and installation are to be communicated to the COR no later than ten (10) calendar days after Notice to Proceed. j. Documentation Contractor shall furnish written documentation that products furnished are specifically designed for use in a medical facility and meet the stated requirements in this SOW, Contract plans, specifications, and documents. k. Installation - The Contractor shall be responsible for all work needed to replace, provide all materials and installation of designated window shades as described for this project. l. Contractor shall furnish all supervision, labor, materials, equipment, tools, supplies, and related services required to furnish and complete a turnkey removal of existing window treatments and replacement with shades as directed in the documents provided, Contractor shall carry out the contract in accordance with the true intent and meaning of the SOW, contract plans, and specifications without additional cost to the VA. m. Materials, tools and equipment shall never be left in a public area or unattended within the unit common areas. No work is to be done in common areas, there shall be a minimum of 2 individuals in proximity of the work to ensure that building materials, equipment, tools, and supplies are not accessible to patients or others. If the contractor has a day that the contractor cannot have the second person onsite, advance notice of 2 days must be provided to the COR, This advance request is to be made in writing for every occurrence, and will be required to obtain VA security before any work can be done on the day VA security is requested. II. Specifications and Drawings a. Electronic copies of the specifications and drawings shall be made available to the Contractor upon Contractor s written request. b. Contractor shall be responsible for printed copies of specifications, drawings and other documents, at the Contractor s expense. c. Any provision or partial provision of the Contract plans, specifications, documents or requirements that is not consistent with this SOW and Contractor Access and Activities should be questioned at site visit only. d. Notice shall be null and void only to the extent of the inconsistency; other provisions or partial provisions of the Contract plans, specifications, documents or requirements shall remain in full force and effect. III. Access a. Contractor, Contactor employees, Contractor Sub-Contractors, and Contractor suppliers shall comply with the VA security management program and obtain permission of the VA police, be identified by the contract and employer, and restricted from unauthorized access. b. This shall be coordinated with the VA Police by the COR. Contractor, Contactor employees, Contractor Sub-Contractors, and Contractor suppliers shall not enter the work site without a temporary access sticker. They may also be subject to inspection of their personal effects when entering or leaving the project site. c. Temporary badges shall be supplied by the VA to the Contractor for distribution to the Contractor, Contactor employees, Contractor s Sub-Contractors, and Contractor suppliers. d. The Contractor shall maintain a log of Badge ID numbers and names of employees the Badges were issued to. Updated Badge log shall be given to the COR weekly or less frequently if directed by COR. Lost Badges shall be reported immediately to the COR and the Contractor shall be responsible for a e. $100.00 fee for all lost or unreturned Badges. IV. After regular business hours or weekend access a. For work outside the regular business hours and weekends, the Contractor must furnish written notification to the COR and the COR shall schedule and furnish written authorization to proceed three (3) business days in advance of the proposed work activity. Any work performed by the Contractor, at the Contractor s own choice, approved and outside specified working hours shall be at no additional expense to the VA. b. Safety: Safety shall be the Contractor s highest priority. The Contractor shall be solely responsible for compliance with Federal/State/Local (F/S/L) OSHA regulations. The Contractor shall furnish and have in place Personal Protective Equipment (PPE), safety signage, cones, barricades etc., to protect the safety of VHSO patients, employees, visitors, volunteers, tenants and others. Contractor, Contractor employees, and Contractor suppliers shall not be permitted to work and shall be asked to leave if the proper safety items are missing. Contractor shall furnish required safety items. V. Contractor Expertise Requirements a. Contractor shall have at least five (5) years proven specialty Webblock and Solomount shades. b. Contractors must be licensed to complete work, where required, byF/S/L regulations within the State of New York. The Contractor shall furnish proof of license where required by F/S/L regulations, and liability insurance. Contractor must be an authorized supplier and installer of the products furnished. VI. Other requirements a. The materials and equipment installed shall match similar existing work if applicable for repair of adjacent surfaces. b. Contractor shall make every reasonable effort to protect VA property from damage. Anything remaining in place that is damaged or defaced during this Contract shall be restored by the Contractor to the condition existing at time of award of Contract at the Contractor s expense. c. Walls, ceilings, floors, furniture, etc., shall be protected from damage due to dust, staining, or falling debris created during any construction activities of the project. d. No unauthorized work shall be initiated without the prior written approval of the Contracting Officer. The Contracting Officer shall approve requests, or proposals for changes in project scope and/or additional requirements, in writing, prior to the Contractor proceeding with any related work. Any changes accomplished without prior written approval, shall be done at the Contractor s expense. e. Contractors shall visit the job site and visit the facility to determine if it s reasonable or necessary to ascertain the nature and location of the work to be performed in general, and the local conditions which can affect the work or the cost thereof. Failure to do so shall not relieve the Contractor of his responsibility for estimating properly the difficulty or cost of successfully performing the work without additional cost to the VA. f. Measurements/locations are approximate and shall be verified by the Contractor onsite before ordering materials. VA shall not be held responsible for any error or variation in any measurements or other data listed. The Contractor shall not be relieved of his responsibility to carry out the Contract in accordance with the true intent and meaning of the SOW, Contract plans, specifications, and documents without additional cost to the VA. g. Work required for this project shall be in accordance with the best practices of the building trades involved and in accordance with the true intent and meaning of the SOW, Contract plans, specifications, documents and requirements without additional cost to the VA. h. Contractor shall furnish resources, including, but not limited to, qualified professionals, materials, equipment, tools, supplies, and related services to perform the work. i. Contractor shall work independently once oriented, with adequate resources to accomplish work within the performance period and per the Contractor s COR approved progress schedule. j. Workmanship: This project shall be a turn-key operation of the SOW, Contract plans, specifications, documents and requirements and be of a complete and working shade system for every window. k. The Contractor shall furnish qualified professionals, material, equipment, tools, supplies, and related services required to install complete working systems. l. Work shall be conducted in a manner and at times which would present the least amount of disruption to the VA healthcare facility. VII. Vehicles and construction equipment: Contractors keys to unattended vehicles and equipment shall always be removed when vehicles are unattended and parked only in approved parking spots. Loading dock locations can be utilized for loading and unloading only. After loading and unloading is complete, vehicles must be parked in an approved location confirmed by the COR. VIII. Material Storage: a. Contractor must have prior written authorization by the VA for storage of Contractor supplied materials and equipment. The Contractor shall submit in writing a request for storage of storage buildings, sheds, materials, equipment, tools, and supplies. The Contractor s written request shall be submitted to the COR a 10 days prior to the start of any work to allow time to review and notify the impacted parties. Work shall be planned in advance by the Contractor to give as much time as possible to schedule storage. No storage shall commence until written approval and authorization of the Contractor s request is provided by the COR seventy-two (72) hours prior to the storage. b. Tools/Staging: Contractors must furnish materials, equipment, tools, ladders, and supplies to complete their work. IX. Logistics a. Unloading/Parking: No materials or equipment are permitted through the front entry. b. Use Employee entrance/loading dock only for loading and unloading, do not leave vehicle(s) unlocked. Parking on VHSO property is limited and the Contractor must have prior written approval of on-site parking from COR. c. Elevators: Contractor shall use only service elevators and protect elevator cabs and controls during periods of use. Contractors shall not exceed elevator weight limits. X. Proper noise levels conditions of working in the VAMC, Northport. a. Communication devices and Cell Phones: Use only outside. b. Do not carry on conversations in hallways or near any patient areas. AM/FM radios and other sound producing devices are strictly prohibited in the VA buildings. c. Noise: Contractor shall coordinate and schedule any noise making activities with the COR. For any noise making work activities, the Contractor shall provide written request to the COR and the COR shall schedule and furnish written authorization to proceed three (3) business days in advance of the proposed activity. At least two (2) business days notice must be given to the VA facility stakeholders. d. Dust Proofing/Cleaning: Facility and furnishings must be covered with plastic or clean drop cloth if there is any potential for dust. Contractors shall furnish their own HEPA vacuum cleaner(s), tacky mats at the entrance of the work zone with COR permission and cleaning tools. e. Contractor shall remove and properly dispose of construction debris, materials, equipment, and substances from this project and the VA property daily, after each work period (Monday Friday) or weekend, into the VA assigned containers. All tools, materials, equipment, and substances from the project and project activities must be fully removed and prior to final payment. Contractor shall return the work site to the condition in which it was found at the f. Photography: Photography of any patients, personnel, visitors, and others on VA property is strictly prohibited. XI. Information Security/Privacy/ Records Management a. This contract does not involve access to VA patient/employee information and does not involve access and/or connection to the VA information system. b. This contract does not create records on behalf of VA. Schedule of estimated window types and sizes and Floor Plans of NIC windows NIC windows: Building 65 1st Floor: Building 64 2nd Floor: Matrix of window estimated sizes and types: Webblock shades in bedrooms and toilets: Building # Width Length Quantity 65 46 75 9 65 37 75 9 65 31 75 3 64 46 75 9 64 37 75 14 64 31 75 5 64 76 75 7 Solomount shades in all other rooms: Building # Width Length Quantity 65 46 75 13 65 37 75 31 65 31 75 12 65 36 75 14 64 46 75 37 64 37 75 23 64 31 75 26 64 81 75 7 Materials and finishes will be WT Shade materials 1`- 3% openness and standard valance, and guide finishes once provided to the VAMC. Place of Delivery: Northport VA Medical Center 79 Middleville Road Northport, NY 11768 *The VA has a preference for domestic/manufactured in the United States items. The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this Sources Sought? (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? (4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (6) If you intend to sub contract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job. (7) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract number. (8) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (9) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (10) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? (11) Will the items you will be providing manufactured domestically in the United States or are they foreign manufactured items? (12) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (13) Please provide your Sam.gov Unique Entity ID number. *** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all equal to items" meet all the salient characteristics. Responses to this notice shall be submitted via email to Jonatan.rondon@va.gov, telephone responses shall not be accepted. Responses must be received no later than July 29th, 2026, 1600 EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.