Light Sets Fort Custer

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Solicitation number:             W912JB26QA084 Request For Quote (RFQ)

Title:                                  Light Sets Fort Custer

Issue date:                     11 August 2026

Closing date:                 21 August 2026

Contracting Office:  USPFO-MI, 3423 N MLK JR BLVD, LANSING MI 48906

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, FAR 13 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

1.0        REQUEST FOR QUOTE

1.1        The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-05. 

1.2        Set aside is 100% Small Business.

1.3        Applicable size standard is $12,500,000.

1.4        NAICS:  532490

1.4.1    PSC:  W062

1.5        Period of performance:  September 9,2026 through October 9, 2026

1.5.1    Location of performance: Fort Custer Training Center: 2501 26th St, Battle Creek, MI 49037. 

1.6        Contract Line Item Structure (CLIN):  

1.6.1     0001 Light Sets total Qty: 15                                                                                                                                             

1.7        Requirement details are on Attachment A – PWS.

1.8        Applicable provisions and clauses are provided on Attachment B.

                                                                                               

2.0 QUOTE FORMAT

2.1 The offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the master agreement.

2.2 Company information shall include from sam.gov entity registration the

2.2.1 name and address (include ‘doing business as’ (dba) name),

2.2.2 point of contact information (name, email and phone number),

2.2.3 UEI and CAGE codes

2.2.4 Master agreement contract number

2.3 The acceptable electronic format shall be compatible with Microsoft 365 or PDF Adobe.

2.4 All documents shall be labeled with the solicitation number (W912JB26QA084) and not be password protected.       

3.0        VOLUME 1 - TECHNICAL CAPABILITY

3.1        The proposal shall include a image of the equipment.  Failure to provide image of equipment could render the quote unacceptable.

4.0        VOLUME 2 - PRICING

4.1        Pricing shall be submitted in relation to the solicitation CLIN structure.  The total extended price shall be submitted for the period of performance. Quotes without the extended price may be rendered unacceptable.

4.2        Provide the information on Attachment A – PWS.

5.0        SAM REGISTRATION/JOINT VENTURE

5.1       The offeror must have an active registration on sam.gov at the time of award.

5.2       The registration must be active throughout the period of performance to be able to submit an invoice in WAWF.

6.0        EVALUATION

6.1        The Government intends to award a single small business that provides the best value to the Government which meets all the technical specifications and provisions listed in this RFQ.

6.2        Best value will be determined by evaluating price, past performance, and technical approach. Technical capability will be established by evaluating the experience the contractor has with relevant and similar contracts. Technical approach and technical capability will be evaluated as acceptable or unacceptable. All factors are rated approximately equal.

6.3        The government intends to award to the responsible contractor whose quote, conforming to the solicitation, is most advantageous to the government based on price and other factors that provide the best value.

6.4        The government may award to other than the lowest priced quote if the factors of technical capability and technical approach provide the best value and exhibit betterments above the minimum requirements identified in the RFQ.

6.5        Negative or adverse information on FAPIIS or SPRS in the last three years may render your quote unacceptable.

7.0        AWARD

7.1        In accordance with FAR 12.207, a firm-fixed contract shall be issued.

7.2        Dates of period of performance will be September 9, 2026 to October 9, 2026 unless otherwise instructed.

7.3        The contractor shall communicate with the Contracting Officer Representative (COR) to schedule the preliminary performance. 

7.4        A Pre-Performance Meeting on TEAMS will be held with the offeror’s point of contact, COR, contract administrator and contracting officer. Other company personnel can be invited to the meeting if deemed to have a role on the contract/service.

7.5        A notice will be sent to the unsuccessful offerors when a signed contract has been received from the apparent awardee.

8.0        BILLING INSTRUCTIONS

8.1        Invoice terms are Net 30 days.

8.2        Invoices must be for services performed. Invoices will not be accepted for billing future services during the period of performance.

8.3        Inspection and acceptance will be at Lansing, Michigan. 

8.4        Quantity for services corresponds to the number of invoices to be submitted per month during the time of performance.

8.5        Invoices must be submitted through Wide Area Work Flow (https://piee.eb.mil). 

8.5.1    Instructions are on clause 252.232-7006.

8.5.2    The invoiced amount for the CLIN shall not exceed the unit of issue amount.

8.5.3    Invoices shall be submitted after the service has been completed.

8.5.4    The Contracting Officer Representative (COR) has seven days to inspect the submitted invoice, and seven days to accept or reject the invoice. Once accepted, the request is submitted to the USPFO Pay Office for processing; when approved, the request is sent to DFAS for EDI transmission to the contractor.

9.0        QUOTE SUBMISSION INSTRUCTIONS

9.1        Questions due: 14 August 2026, 12:30 pm Eastern Standard Time (EST).

9.2        Questions must be submitted via email to cassandra.n.williams12.civ@army.mil.  Questions will not be answered via telephone. 

9.3        It is the offeror’s responsibility to ensure all required documentation is provided in its entirety before the date and time set for closing of the solicitation.

9.3.1    An email will be sent when the quote has been received.

9.3.2    If the receipt confirmation is not received, the offeror shall contact the contract administrator to verify receipt or to determine why it wasn’t received.

9.4        Documents to be submitted for the RFQ:

9.4.1    Volume I – Light Set Specifications

9.4.2    Volume 2 – Pricing

9.4.3    SF30 signed if the solicitation is amended

9.5         Quotes due:   21 August 2026 – 12:30 p.m. Eastern Standard Time (EST) 

9.5.1    Quotes must be submitted electronically to cassandra.n.williams12.civ@army.mil and to ng.mi.miarng.mbx.uspfo-pc-vendors@army.mil.

9.6        The Government reserves the right to require minor clarifications or to hold discussions. However, the Government may award without requesting clarification for ambiguity