Sources Sought Notice Sources Sought Notice Page 49 of 49 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 49 SUBJECT* White River Junction Aseptic Cleaning Contract GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 02301 SOLICITATION NUMBER* 36C24127Q0021 RESPONSE DATE/TIME/ZONE 10-29-2026 13:00 EASTERN TIME, NEW YORK, USA ARCHIVE 15 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE SDVOSBC PRODUCT SERVICE CODE* S201 NAICS CODE* 561720 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs VA Boston Healthcare System Contracting Officer (90C) 940 Belmont Street Brockton MA 02301 POINT OF CONTACT* Contracting Officer Jeffrey S. Fleming Jeffrey.Fleming@va.gov 774-826-3525 PLACE OF PERFORMANCE ADDRESS VA Medical Center located in White River Junction, 215 North Main Street White River Junction VT POSTAL CODE 5001-1114 COUNTRY USA ADDITIONAL INFORMATION AGENCY S URL URL DESCRIPTION AGENCY CONTACT S EMAIL ADDRESS EMAIL DESCRIPTION DESCRIPTION This is a sources sought announcement to be used for preliminary market research purposes only. No quotations are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR QUOTATIONS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. No reimbursement will be made by the Government for any costs associated with providing information in response to this synopsis or any follow-up information requests. The purpose of this sources sought is to gain knowledge of interest, capabilities and qualifications of all vendors, public and private institutions, members of 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women Owned Small Business (WOSB), Economically Disadvantaged Women Owned Small Business (EDWOSB), and Indian Small Business Economic Enterprises (ISBEE) to compete and perform a Firm Fixed Price Purchase Order. In accordance with FAR 52.204-7, System for Award Management, prospective contractors must be registered in System for Award Management (SAM) and in VetBiz database if applicable (VetBiz registration is required for Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses). Contractors may obtain SAM information at https://sam.gov/content/home. To be eligible for award, contractors must be registered in the System for Award Management database. Registration is free and potential offerors are encouraged to visit the SAM website as no contract can be awarded to any offeror not registered in SAM.gov. NAICS: 561720 Janitorial Services Size Standard: 22 Million PSC: S201 Housekeeping- Custodial Janitorial Location: VA Medical Center located in White River Junction, VT 215 North Main Street White River Junction, VT 05001-1114 Interested parties may contact the Contracting Officer via email at Jeffrey.Fleming@va.gov regarding this requirement. Interested parties should provide: (1) Company name and address, point of contact with phone number, and DUNS number. (2) Documentation relating to technical capability of performance. for requirements to include references with current point of contact and phone number. (3) Companies seeking preference based on being a veteran owned business concern must provide proof of registration in the https://veterans.certify.sba.gov/ (4) If intending to sub-contract provide the intended work to be performed by the company and the subcontractor. (5) Compliance with 13 C.F.R. 125.6 Scope of work: Aseptic Custodial Services for White River Junction VA Healthcare System General Information The contractor is responsible for providing comprehensive management, supervision, training, and labor necessary to ensure the performance of Aseptic Custodial Services using aseptic cleaning techniques. These services are to be carried out in the interior spaces of the White River Junction VA Healthcare System, specifically within the main VA Medical Center located in White River Junction, VT. Cleaning operations are scheduled daily from Monday through Friday, with the exception of Federal Holidays as listed below. The scope of work includes tasks within public areas, restrooms, waiting rooms, high-touch areas, horizontal and vertical surfaces, light fixtures, floor care maintenance, offices, exam rooms, canteen and retail store, stairwells, elevators, entrance ways, moving furniture, and other clinical area tasks as described in the required services. It is important to note that cleaning of in-patient care rooms and the emergency room are not part of this contract. The total area covered is approximately 189,891 square feet, comprising both carpeted areas and spaces with VCT or Luxury vinyl tile. Luxury vinyl tiles are not waxed. Contracted employees must possess training and expertise in aseptic cleaning techniques relevant to medical environments. All services must be executed in a manner that maintains the facilities Standard of Cleanliness (SOC), ensuring an aseptically pleasing, neat, clean, and professional appearance. The mission of the White River Junction, VA Medical Center is to honor, comfort, and protect Veterans by developing and guiding innovative improvements in health care environmental sanitation, textile care, interior design, waste management, and environment of care programs that exemplify VA s core values and characteristics. The vision of the White River Junction VA Medical Center is to continually enhance VHA s ability to create healthy, healing environments for our nation s Veterans and their families that inspire, enable, and sustain health and well-being. Each laborer will be assigned to one or more areas in the designated buildings each night, with an expectation to clean between 2,000 and 2,500 square feet per hour, depending on the specific tasks and frequency, in accordance with recognized benchmark standards. Contracted employees must be trained and knowledgeable in aseptic cleaning techniques for medical settings, and the contractor is required to provide documentation evidencing both training and competency. Staffing Requirements To meet the requirements for cleaning and maintaining the White River Junction VA Medical Center, the facility estimates a need for 11.5 full-time employees (FTE), defined as working 32 40 hours per week. This staffing includes a supervisor and one employee serving as a working lead to cover for the supervisor during absences, in accordance with benchmark standards and the square footage specified in the contract requirements. Service Intent and Shift Details The primary purpose of this contract is to ensure housekeeping (janitorial) services that maintain the White River Junction VA Medical Center as clean and free from germs and viruses. Cleaning assignments will be carried out during the second shift (3:00 PM to 11:30 PM) and third shift (Midnight to 8:30 AM). Floor care tasks, including stripping and waxing or carpet extractions, will be completed during the third shift hours. Two full-time employees, plus a lead worker, are required for floor care duties during the midnight to 8:30 AM shift. Description of Services Required The Environmental Services at the White River Junction VA campus require a company to provide hospital housekeeping services. The total square footage of the service area is approximately 189,891 square feet. Primary coverage is required from 3:00 PM to 11:30 PM, Monday through Friday, with floorcare services provided during the secondary coverage third shift from midnight to 8:30 AM. Hours worked outside of the primary coverage hours will require prior approval by a request sent to the COR before employees are allowed to work outside of the primary coverage hours. Building 1: 43,100 sq. ft. (excluding the 1st floor and the lab area on the second floor) Building 8: 12,402 sq. ft. Building 28: 7,203 sq. ft. Building 39: 45,000 sq. ft. (excluding the ER, outpatient blood lab, pharmacy) Building 44: 7,082 sq. ft. (excluding the research area) Building 88: 25,748 sq. ft. Building 4: 7,600 sq. ft. *** Building 6: 4,100 sq. ft. *** (Must be cleaned between 3:00 PM and 4:30 PM) Building 7: 3,483 sq. ft. *** Building 9: 4,262 sq. ft. *** Building 37: 5,753 sq. ft. *** (Must be completed between 3:00 PM and 4:30 PM) Building T58: 2,240 sq. ft. *** Building T59: 2,240 sq. ft. *** Building T60: 2,240 sq. ft. *** Building T61: 2,240 sq. ft. *** Building T62: 2,240 sq. ft. *** Building T63: 2,240 sq. ft. *** Building 65: 10,718 sq. ft. *** *** Indicates an outer building. The schedule for outer building cleaning is attached in Appendix 1 at the end of the Statement of Work (SOW). Estimated Total Square Footage: 189,891 square feet
