SOURCES SOUGHT ANNOUNCEMENT: This is a SOURCES SOUGHT ANNOUNCEMENT ONLY , it is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources-sought must be in writing. The purpose of this SOURCES SOUGHT ANNOUNCEMENT is for market research to make appropriate acquisition decisions and to gain knowledge of potential sources capable of providing the services described below.
Documentation on technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following:
Company name:
(b) Address:
(c) Point of Contact:
(d) Phone, Fax (if applicable), and Email:
(e) SAM Unique Entity ID:
(f) Cage Code:
(g) Tax ID Number:
(h) Type of business, SDVOSB; VOSB, WOSB, small, large, etc., as appropriate:
Must provide a Capability Statement that addresses the organization s qualifications and ability to perform as a contractor for the statement of work described below. Failure to provide sufficient information may result in the Government s inability to determine whether the respondent is capable. GENERAL STATEMENTS OF CAPABILITY ARE NOT ACCEPTABLE.
Federal Supply Schedule Contracting # if applicable
General Pricing
The Department of Veterans Affairs, VHV Office of Emergency Management
All interested parties should submit information by email only to jameel.gordon@va.gov. All emails must have as the subject line, Sources Sought Notice No. 36C24526Q0713 SAM 940 Instruments. All information submissions must be received no later than 11:00 AM (EST) on Aug 4, 2026.
PERFORMANCE WORK STATEMENT (PWS)
Purpose. VHA Office of Emergency Management (OEM), will obtain a contract for calibration, maintenance, and repair services specifically for ten Berkeley Nucleonics Corporation (BNC) SAM 940 instruments owned by OEM/MERRT and required to support the VHA Medical Emergency Radiological Response Team (MERRT).
Background. The MERRT, as established by VHA Directive 0320.05, is a specialized team of healthcare professionals with radiological expertise that can be rapidly deployed to a VHA or off-site medical provider to render patient treatment and technical advice during a radiological emergency. The MERRT requires annual calibration, maintenance and servicing of radiation detection instruments utilized during field operations.
Objectives. The contract, once established, will provide a mechanism for MERRT members, who are geographically dispersed throughout the United States to have MERRT BNC 940 instruments calibrated and serviced annually.
Scope. The Contractor shall provide a service agreement for ten BNC 940 instruments.
Mandatory Tasks and Deliverables. The contractor shall provide a service contract on the ten BNC 940 instruments listed below to include annual calibration with a NIST traceable certification, all repair and service requirements, shipping charges and priority handling. The service agreements shall include system upgrades, firmware and software enhancements, battery replacement and unlimited application/technical support. If for any reason, any deliverable cannot be delivered on time according to the below schedule, the contractor shall provide a written explanation three days prior to the due date to the Point of Contact (POC). This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the COR shall cite reasons for the delay, and the impact on the overall project. The COR will review collaboratively with the program office and facts and issue a response in accordance with the contract terms and conditions. Unless otherwise specified an electronic copy shall be placed in the designated CBO SharePoint site or other CBO-designated site. Specifically, the contractor shall:
5.1 The following specific BNC instruments are included in the service agreement:
Deliverable 5.1.1 Service Agreement: Model: 940-3GN, s/n: 40234/48118
Deliverable 5.1.2. Service Agreement: Model: 940-3GN, s/n: 40199/48119
Deliverable 5.1.3. Service Agreement: Model: 940-3GN, s/n: 40232/48117
Deliverable 5.1.4. Service Agreement: Model: 940-3GN, s/n: 40211/48115
Deliverable 5.1.5. Service Agreement: Model: 940-3GN, s/n: 40231/48105
Deliverable 5.1.6. Service Agreement: Model: 940-3GN, s/n: 40226/48116
Deliverable 5.1.7. Service Agreement: Model: 940-1LH, s/n: 40235/39005
Deliverable 5.1.8. Service Agreement: Model: : 940-2L, s/n: 41529/38214
Deliverable 5.1.9. Service Agreement: Model: 940-2L, s/n: 41528/38213
Deliverable 5.1.10. Service Agreement: Model: 940-2L, s/n: 41527/38212
5.2 Schedule for Mandatory Deliverables.
5.2.1 Table of Base Period Mandatory Deliverables Due Dates
REFERENCE
DELIVERABLE
DUE DATE
5.1.1
Service Agreement: Model: 940-3GN, s/n: 40234/48118
Within 15 days of receipt of equipment by contractor.
5.1.2
Service Agreement: Model: 940-3GN, s/n: 40199/48119
Within 15 days of receipt of equipment by contractor.
5.1.3
Service Agreement: Model: 940-3GN, s/n: 40232/48117
Within 15 days of receipt of equipment by contractor.
5.1.4
Service Agreement: Model: 940-3GN, s/n: 40211/48115
Within 15 days of receipt of equipment by contractor.
5.1.5
Service Agreement: Model: 940-3GN, s/n: 40231/48105
Within 15 days of receipt of equipment by contractor.
5.1.6
Service Agreement: Model: 940-3GN, s/n: 40226/48116
Within 15 days of receipt of equipment by contractor.
5.1.7
Service Agreement: Model: 940-1LH, s/n: 40235/39005
Within 15 days of receipt of equipment by contractor
5.1.8
Service Agreement: Model: 940-2L, s/n: 41529/38214
Within 15 days of receipt of equipment by contractor
5.1.9
Service Agreement: Model: 940-2L, s/n: 41528/38213
Within 15 days of receipt of equipment by contractor
5.1.10
Service Agreement: Model: 940-2L, s/n: 41527/38212
Within 15 days of receipt of equipment by contractor
Period of Performance. One Year Base Period with Two 12-Month Option Period
There are ten (10) Federal holidays set by law (U.S.C. Title 5 Section 6103):
New Year s Day January 1
Juneteenth June 19
Independence Day July 4
Veteran s Day November 11
Christmas Day December 25
Martin Luther King Day Third Monday in January
Washington s Birthday Third Monday in February
Memorial Day Last Monday in May
Labor Day First Monday in September
Columbus Day Second Monday in October
Thanksgiving Fourth Thursday in November
Place of Performance. The Contractor shall perform the work at the Manufacturer s facilities.
Type of Contract. A Firm- Fixed Price Contract
Security. The C&A requirements do not apply and a Security Accreditation Package is not required.
Service Performance Summary. Also called Performance Metrics or Performance Requirements Summary. This portion of the PWS explains to the vendor what the Government s expectations are, how (and how often) deliverables or services will be monitored and evaluated, and incentives that encourage the contractor to exceed the performance standards and that reduce payment or impose other negative incentives when the outputs/outcomes are below the performance standards. This may be an appendix to the PWS. Please note that every requirement in the PWS does not need to be listed in this document with a corresponding metric, only the most important ones. However, every metric in this document needs to be spelled out in the requirements.
The contractor shall perform repair, software and firmware updates and upgrades for the SAM 940 instruments specifically listed in the performance work statement. The contractor shall notify the POC if delivery of services will extend past the 15-day requirement.
